2010-10-20 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (October 15, 2010) from the Director, Purchasing and Materials Management:

1	Call Document	Tender Call No. 277-2010, Contract No. 10SC-21RD
	Description	Multi-use Pathway within portions of the Finch Hydro Corridor, the Gatineau Hydro Corridor, and the Old CN Pit Spur Rail Line, Scarborough District.
	Recommended Bidder	Ashland Paving Ltd.
2	Call Document	Tender Call No. 280-2010, Contract No. 10TE-117TM
	Description	Repairs to Roads and Sidewalks in Toronto and East York District.
	Recommended Bidder	A & F Di Carlo Construction Inc.
3	Call Document	Tender Call No. 169-2010, Contract No. 10FS-60SW
	Description	Green Lane Landfill Site-Leachate Collection Facility and Gas Flare System Expansion
	Recommended Bidder	Kenaidan Contracting Ltd.
4	Call Document	Request for Quotation 3902-10-5115
	Description	For the non-exclusive supply of all labour, materials, equipment and supervision necessary for Repair/Replace Glazing Systems Components and Screen and Glazed Door, Operating Systems and Security Film Laminates on an as and when required basis at various Facilities Management Division locations throughout the City of Toronto
	Recommended Bidders	Firm A) Fairview Glass Ltd. District Grouping “A” Firm B) Pro Glass Services Inc. District Grouping “B”
5	Call Document	Request for Quotation 4201-10-5112
	Description	Plumbing Services for Long Term Care Homes and Services for the period from date of award to October 31, 2011
	Recommended Bidder	Bomben Plumbing and Heating Ltd.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

Procedural - That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 277-2010, Contract No. 10SC-21RD, in accordance with the Contract Details set out in the appendices of the report (October 15, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Tender Call No. 280-2010, Contract No. 10TE-117TM, in accordance with the Contract Details set out in the appendices of the report (October 15, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 169-2010, Contract No. 10FS-60SW, in accordance with the Contract Details set out in the appendices of the report (October 15, 2010) from the Director, Purchasing and Materials Management, moved by Hangang Li.

That the Bid Committee grant authority to award Request for Quotation No. 3902-10-5115, in accordance with the Contract Details set out in the appendices of the report (October 15, 2010) from the Director, Purchasing and Materials Management, as follows:

Moved by Dave Beattie:

a. Firm A) Fairview Glass Ltd. District Grouping "A", for a total potential contract award to this firm of $6,037,646.73, net of HST Recoveries.

Moved by Dave Beattie:

b. Firm B) Pro Glass Services Inc. District Grouping "B", for a total potential contract award to this firm of $6,538,751.82, net of HST Recoveries.

That the Bid Committee grant authority to award Request for Quotation No. 4201-10-5112, in accordance with the Contract Details set out in the appendices of the report (October 15, 2010) from the Director, Purchasing and Materials Management, moved by Dana Tulk.

Moved by Laurie McQueen

That the minutes of the Bid Committee meeting held on October 13, 2010, be confirmed.

Members Present:

Margaret Sexton, City Clerk's designate

Laurie McQueen, City Manager's designate

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Dave Beattie, Facilities (Request for Quotation No. 3902-10-5115)

Hangang Li, Technical Services (Tender Call No. 169-2010, Contract No. 10FS-60SW)

Dana Tulk, Long-Term Care Homes and Services (Request for Quotation No. 4201-10-5112)

Meeting No.	192	Contact	Margaret Sexton, Committee Secretary
Meeting Date	Wednesday, October 20, 2010	Phone	416-392-6316
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Meeting Room C, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2010-10-20	Afternoon	2:03 PM	2:10 PM	Public


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