The Chief/General Manager, Toronto Emergency Medical Services, and the Director, Purchasing and Materials Management, recommend that:

1.         City Council grant authority to award a Sole Source Contract for the provision of equipment, parts, repairs, support and upgrades for the DSPatchNET  radio/telephone dispatch system, in the total amount of $689,272.55  (CAD) net of GST and HST recoveries or approximately $664,389.81 (USD) net of GST and HST recoveries for a five year period effective January 1, 2010 to December 31, 2014.

This report is to request that City Council grant authority for the issuance of a Sole Source contract to AVTEC Inc. for the provision of proprietary equipment, parts, repairs, support and upgrades for DSPatchNET radio/telephone dispatch system from AVTEC Inc. for a five year period effective January 1, 2010.

The goods and services are only available from AVTEC Inc. due to proprietary rights and a competitive procurement process cannot be undertaken.. The DSPatchNET system is an essential component of the Toronto Emergency Medical Services (EMS) communications system. It is vitally important for the system to be fully supported and that necessary additional parts can be purchased from the manufacturer.

The total potential contract award identified in this report is $650,000 USD exclusive of all taxes or approximately $674,343.81 (CAD) exclusive of all taxes. The cost to the City net of GST and HST Recoveries is $689,272.55(CAD) or approximately $664,389.81 (USD) net of GST and HST Recoveries

The funding of the repairs, parts, equipment, support and upgrades for the “Dspatchnet” system has been included in the 2010 Operating Budget for Toronto Emergency Medical Services under Cost Centre B31100, cost elements 3020 and 4403.

The expenditures related to the repairs, parts, equipment, support and upgrades for the “Dspatchnet” system are 100% funded by the Ministry of Health and Long Term Care and will be recovered.

The costs represent the estimated expenditures for each of the calendar years, 2010, 2011,   2012, 2013 and 2014 respectively.

1$CAD = 0.9639$US – Bank of Canada Noon Rate as of January 12, 2010

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

 The Fire Chief, Toronto Fire Services, recommends that:

1.         City Council grant authority to the Fire Chief and General Manager, Toronto Fire Services, to negotiate terms and conditions and enter into a series of one-year agreements, on terms and conditions as approved by the Fire Chief and General Manager and in a form acceptable to the City Solicitor, with Centennial College of Applied Arts & Technology, to provide training services and resources to Centennial College of Applied Arts & Technology for the practical components of the Ontario standardized student Pre-Service Firefighter Education and Training curriculum as endorsed by the Ontario Office of the Fire Marshal and the Ontario Association of Fire Chiefs at the annual gross expenditure cost of $62,762.71 (net of HST), subject to annual review and adjustment on a full cost recovery basis for each of the next five (5) program years of Centennial College of Applied Arts & Technology Pre-Service Firefighter Education and Training curriculum provided that funds have been approved as part of TFS’ Operating Budget for each year of the agreement.

2.         City Council authorize the Fire Chief to receive annual payments from Centennial College of Applied Arts & Technology in the amount of the annual gross expenditure cost including HST for training services and resources provided to Centennial College of Applied Arts & Technology as per the agreements entered into over the next five program years.

3.         City Council grant authority to the Fire Chief and General Manager, Toronto Fire Services to negotiate terms and conditions and enter into a series of one-year agreements, on terms and conditions as approved by the Fire Chief and General Manager and in a form acceptable to the City Solicitor, with Centennial College of Applied Arts & Technology, to require Centennial College of Applied Arts & Technology to provide and administer a financial bursary program in the amount of not less than 6% of the gross amount of the tuition, course material fees and operating grants received by Centennial College of Applied Arts & Technology in relation to the Pre-Service Firefighter Education and Training curriculum, for the purpose of providing financial assistance, on such terms as are acceptable to the Fire Chief and General Manager, Toronto Fire Services and Centennial College of Applied Arts & Technology, to students of ethnic and gender backgrounds which are underrepresented in TFS in relation to the social demographic diversity of the City of Toronto for each of the next five (5) program years of Centennial College of Applied Arts & Technology Pre-Service Firefighter Education and Training curriculum.

4.         City Council direct that the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

The purpose of this report is to request Council approval for Toronto Fire Services ("TFS") to enter into an agreement with Centennial College of Applied Arts & Technology ("Centennial College") for TFS to provide training services and resources to Centennial College in relation to the practical components of the Ontario Standardized Student Pre-Service Firefighter Education and Training curriculum provided by Centennial College ("Agreement").  It is intended that the participation of TFS will lead to a higher percentage of diverse individuals who receive college instruction in the Pre-Service Firefighter Education and Training curriculum.  Increasing the number of diverse individuals who receive Pre-Service Firefighter Education and Training will assist in increasing the number of diverse individuals who apply to TFS for future firefighting positions. The Agreement will be for a five-year term with one-year renewable agreements to ensure the goal of diversity is achieved.  

Centennial College is an established leader in obtaining diverse students.  Additionally, the Agreement will require Centennial College to establish a financial bursary designed to reduce the amount of the tuition fees charged by Centennial College to diverse students for enrolment in the Pre-Service Firefighter Education and Training curriculum to among the lowest for such a program in the province.  Reducing the cost of tuition will assist in overcoming a major equity barrier for diverse individuals to receive college instruction in Pre-Service Firefighter Education and Training.

This agreement enhances TFS' status as leaders for gender and ethnic diversity in fire service recruitment.  The training will assist TFS selection process, meet human rights initiatives and address gender, ethnic and economic inequities.

The TFS’ agreement with Centennial College to provide the training services and resources for the Pre-Service Firefighter Program is based on cost recovery with a net zero impact on the Division’s budget.  TFS will budget its annual training costs for the program based on a staggered three-semester program with offsetting revenue received from Centennial College under the Agreement.  The estimates are principally staffing costs with an additional provision for classroom, equipment and simulator usage with associated consumables.  The table below provides the component costs for Fire Services by semester for a typical full year.

 Training staff costs for Fire Services Training Captains used in the calculations are based on the 2009 rate of $55.53 per hour with a standard percentage allowance for benefits.  Non-salary costs for classrooms, fireground and equipment are calculated at $250.00 per use, including consumables.  Since this program is on a cost recovery basis, it allows TFS to maintain the required mandatory training for operational fire fighters.   Simulations that involve compressed gas usage and vehicles from wreckers for simulated auto extrication are included in those estimates.

The estimated annual expenditure and revenue stream for the upcoming three-year period  (2010 – 2012) is based on a pilot program that would involve two successive recruit classes with a decision made after the first class on whether to continue the program into the future.  If the pilot is successful there would be continuous enrolment of a new class beginning at Semester One in September of each year.

The cash flow for the first two recruit classes of the pilot project is shown in the table below:

Should the pilot project be successful, the annual cash flow would be $62,362.72.  The contract allows for annual cost-of-living adjustments.  There has been no labour settlement as yet for Fire Services for the three-year period covered by the pilot project and consequently costs are based on 2009 figures only.

The gross expenditure of $12,995.86 for the first semester will be accommodated within Fire Services’ 2010 Recommended Operating Budget.  The 2011 and 2012 Pre-Service Firefighter Training Program project costs and revenue will form part of the Operating Budget submissions in those years and will be budgeted in a separate cost centre to be established for this purpose.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Acting Executive Director, Social Development, Finance and Administration, recommends that:

1.         City Council authorize the Acting Executive Director, Social Development, Finance and Administration, to sign a renewal agreement with Service Canada for the Toronto Youth Job Corps (TYJC) program for up to $1,784,560 gross and $210,386 net, dependant on City and federal budget approval processes.

To seek authorization to renew an agreement with Service Canada for the Toronto Youth Job Corps (TYJC) program for an amount of up to $1,784,560 gross and $210,386 (12%) net.

The TYJC program is an on-going cost shared program providing pre-employment preparation and subsidized job placements to unemployed, out of school youth 16 to 29 years of age.  The current contract with Service Canada for the TYJC program ends on April 7, 2010.

The 2010/11 renewal agreement with Service Canada for the Toronto Youth Job Corps program has a total value of up to $1,784,560 gross and $210,386 net for the period April 8, 2010 to April 7, 2011.  The 2010 (April 8 – December 31) impact of $1,338,420 gross and $157,790 net is included in Social Development, Finance and Administration’s 2010 Recommended Operating Budget.  The 2011 (January 1 – April 7) impact of $446,140 gross and $52,596 net will be included in the 2011 operating budget submission for the Social Development Finance and Administration Division.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Community Partnership and Investment Program Appeals Sub-Committee recommends to the Community Development and Recreation Committee that:

1.         City Council direct that the following new applicants, determined to be ineligible, be advised they are not eligible for support under the 2010 Community Service Partnerships (CSP) Program:

a.         Belka Enrichment Centre; and

b.         Canadian Somali Seniors Centre.

The Community Partnership and Investment Program Appeals Sub-Committee on February 18, 2010, considered a report (February 3, 2010) from the Acting Executive Director, Social Development, Finance and Administration, respecting the results of the eligibility assessment of 229 new and returning applicants under the 2010 Community Service Partnerships (CSP) program, and identifying the status of returning applicants under the streamlining policy for grants.

The Acting Executive Director, Social Development, Finance and Administration, recommends that:

1.         City Council direct that the applicant Vasantham – A Tamil Seniors’ Wellness Centre, be confirmed as ineligible and be advised that they are ineligible for consideration under the 2010 Community Service Partnerships program.

This report presents the recommendation for one organization that was reconsidered for eligibility under the 2010 Community Service Partnerships (CSP). Based on a review of the original submission and additional information submitted at the appeal meeting, it is recommended that the applicant be confirmed as ineligible.

There are no financial impacts arising from this report.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager, Shelter, Support and Housing Administration, recommends that:

1.         City Council grant authority for the $37,000 allocated for 2010 appeals to be re-allocated to the Health and Safety Fund established to enable the Shelter, Support and Housing Administration Division to provide support to not-for-profit agencies facing unexpected situations that may negatively affect the health and safety of agency staff and/or clients.

The City of Toronto grants policy requires that non-profit agencies be permitted to appeal funding allocations involving City funded programs.  For 2010 up to $37,000, gross and $0 net from the 2010 provincial Consolidated Homelessness Prevention Program (CHPP) was designated for appeals.  As no appeals were made, it is recommended that the $37,000 set aside for appeals from the 2010 CHPP funds be re-allocated to the Health and Safety Fund.  The Health and Safety Fund was approved by Council to provide support for funded agencies facing unexpected situations that may have a negative impact on the health and safety of their staff and/or clients.

The recommendation in this report will have no financial impact beyond what has already been approved in the 2010 Interim Operating Budget for January 1 through April 30, 2010. Council approved $37,000 from the 2010 CHPP for appeals of 2010 allocations.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager, Shelter, Support and Housing Administration, recommends that:

1.         City Council approve a grant of up to $5,000 to the Tenants’ Association of 50 Rosehill Avenue (Balfour Square) from the 2010 Tenant Support Grants Program to assist the tenants in their appeal to the Ontario Court of Appeal.

2.         City Council authorize the General Manager, Shelter, Support and Housing Administration, to take the necessary actions to implement Council’s approval.

This report responds to the Tenant Defence Sub-Committee’s request to report directly to the March 12, 2010 meeting of the Community Development and Recreation Committee on providing a special grant from the Tenant Defence Fund program to assist five tenants of a unit at 50 Rosehill Avenue in appealing a decision of the Divisional Court.  The appeal arises from a Landlord and Tenant Board ruling that the provision of a common recreational facility was permanently reduced and the tenants were entitled to a rent reduction.  The landlord successfully appealed the decision to the Divisional Court, and the tenants now seek to appeal the Divisional Court decision.  Tenants from 330 Spadina Road (Ward 21) are financially supporting the appeal as they have similar concerns about loss of amenity space at their buildings and have made an application to the Landlord and Tenant Board for a rent reduction.

The City has been requested to provide a grant of up to $5,000 to help the tenants pay costs, if any, which may be ordered by the Court if the tenants appeal is not successful.  This report recommends providing grant of up to $5,000 to the tenants at 50 Rosehill Avenue (Balfour Square) to assist them in their appeal on the basis that the resultant decision may be precedent setting for tenants where infill development is occurring and because both the 30 Rosehill Avenue and 330 Spadina Road tenant associations will be contributing financially.

There is no new financial impact.  Funds are available within the 2010 proposed operating budget for this purpose. 

The General Manager, Long-Term Care Homes and Services, and the Chief Corporate Officer recommend that:

1.         City Council authorize the General Manager of the Long-Term Care Homes and Services Division (the “General  Manager”) to approve the terms of, and to execute on behalf of the City, in form acceptable to the City Solicitor:

a.         all funding or other agreements between the City and the appropriate Local Health Integration Networks or their successor(s) or replacement(s) from time to time (“LHINS”) relating to funding allocations to give effect to Health Services Improvement Plans submitted by LTCHS; and,

b.         all service provider agreements between the City and external partners, agencies, organizations or other partners with whom the City contemplates working under any health services funding allocations from the LHINS or the Ministry of Health and Long-Term Care.

2.         City Council authorize the Chief Corporate Officer to approve the terms of, and to execute on behalf of the City, licences or leases required to implement LHIN-funded projects or other projects funded by the Ministry of Health and Long-Term Care, in consultation with the General Manager, in a form acceptable to the City Solicitor.

3.        City Council authorize the General Manager to issue permits for space in long-term care homes under LTCHS’ operating jurisdiction substantially on the terms in Appendix 1 to the report (February 26, 2010) from the General Manager, Long-Term Care Homes and Services, and the Chief Corporate Officer, subject to such revisions deemed appropriate by the General Manager, in consultation with the City Solicitor.

4.         City Council authorize the General Manager to administer and manage the agreements and permits described in Recommendation Nos. 1 and 3, including the provision of any consents, approvals, notices and notices of termination, provided that the General Manager may, at any time, refer consideration of such respective matters (including their content) to City Council for its determination and direction.

5.         City Council authorize the Chief Corporate Officer to administer and manage the licences and leases described in Recommendation No. 2, including the provision of any consents, approvals, notices and notices of termination, provided that the Chief Corporate Officer may, at any time, refer consideration of such respective matters (including their content) to City Council for its determination and direction.

6.         City Council authorize the Chief Corporate Officer to approve the licences or leases in Recommendation No. 2 at rates that may be less than market rents on condition that the organization is a non-profit corporation, a registered charity under the Income Tax Act, or a public entity otherwise acceptable to the Chief Corporate Officer.

This report seeks delegated authority: (1) for the General Manager of the City’s Long-Term Care Homes and Services Division (“LTCHS”) to approve and execute contractual agreements required to receive provincial funding allocations from the Local Health Integration Networks and to give effect to both Health Services Improvement Plans and projects funded by the Ministry of Health and Long Term Care, submitted by LTCHS; (2) for the Chief Corporate Officer to approve and execute licences or leases required to implement such Health Services Improvement Plans or other projects funded by the Ministry of Health and Long-Term Care; and (3) for LTCHS’ General Manager to issue short-term permits for space in long-term care homes under LTCHS’ jurisdiction for external organizations.

There are no financial implications arising from this report.

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.