City of Toronto Logo Contents

Considered by City Council on
February 22, 2010
February 23, 2010



Community Development and Recreation Committee


Meeting No. 30   Contact Candy Davidovits, Committee Administrator
Meeting Date Wednesday, February 3, 2010
  Phone 416-392-8032
Start Time 9:30 AM
  E-mail cdrc@toronto.ca
Location Committee Room 1, City Hall
  Chair   Councillor Janet Davis  

Item  

CD30.1 Social Housing Renovation and Retrofit Program Allocation of Year Two Funds (Ward: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44)  

CD30.2 Community Partnership Strategy (Ward: All)  

CD30.3 Sole Source Purchase of the Protective Encapsulating Transportation System (PETS) - Specialized Custom Containment Vessels (shipping cases). (Ward: All)  

CD30.4 Training of Ten Firefighters for Qatar  

CD30.5 Ice Allocation Practices in City Arenas Operated by Arena Boards of Management (Ward: All)  



City of Toronto Logo Committee Report

Considered by City Council on
February 22, 2010
February 23, 2010



Community Development and Recreation Committee



CD30.1

 

Adopted 

 

Ward: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44 

Social Housing Renovation and Retrofit Program Allocation of Year Two Funds
City Council Decision

City Council on February 22 and 23, 2010, adopted the following:

 

1.         City Council authorize the General Manager, Shelter, Support and Housing Administration, to submit the following projects to the Province for funding in Year Two of the Social Housing Renovation and Retrofit Program:

 

a.         Regeneration of Toronto Community Housing Corporation’s building at 42 Hubbard Boulevard in Ward 32 in the amount of $4,050,000 substantially as set out in Appendix A to the report (January 20, 2010) from the General Manager, Shelter, Support and Housing Administration;

 

b.         Regeneration of the Fred Victor Centre 147 Queen Street East/139 Jarvis Street in Ward 27 in the amount of $7,950,000 substantially as set out in Appendix A to the report (January 20, 2010) from the General Manager, Shelter, Support and Housing Administration;

 

c.         Major mechanical retrofits to improve energy efficiency for 20 housing providers in the amount of $15,000,000 as set out in Revised Appendix B to the report (January 20, 2010) from the General Manager, Shelter, Support and Housing Administration; and

 

d.         Renovation and retrofit projects in the TCHC and non-TCHC portfolios in the amounts of $50,595,205 and $43,838,584 respectively as set out in Appendix C and Revised Appendix D to the report (January 20, 2010) from the General Manager, Shelter, Support and Housing Administration.

 

2.         City Council authorize the General Manager, Shelter, Support and Housing Administration, to reallocate funding from approved projects which do not proceed to new projects and to submit these on behalf of City Council and enter into any necessary agreements to give effect thereto.

 

3.         City Council authorize the General Manager, Shelter, Support and Housing Administration, to submit additional projects on behalf of City Council, accept and allocate additional federal/provincial funding to social housing providers, and enter into any necessary agreements to give effect thereto.

 

4.         City Council authorize the General Manager, Shelter, Support and Housing Administration, to submit projects on behalf of City Council for the Renewable Energy Initiative of the Ministry of Municipal Affairs and Housing and the Ministry of Energy and Infrastructure, accept and allocate additional federal/provincial funding to social housing providers, and enter into any necessary agreements to give effect thereto.

 

5.         City Council request the General Manager, Shelter, Support and Housing Administration, to report back to the Community Development and Recreation Committee on the Year Two funding allocations approved by the Province.

————
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council authorize the General Manager, Shelter, Support and Housing Administration, to submit the following projects to the Province for funding in Year Two of the Social Housing Renovation and Retrofit Program:

 

a.         Regeneration of Toronto Community Housing Corporation’s building at 42 Hubbard Boulevard in Ward 32 in the amount of $4,050,000 substantially as set out in Appendix A;

 

b.         Regeneration of the Fred Victor Centre 147 Queen Street East/139 Jarvis Street in Ward 27 in the amount of $7,950,000 substantially as set out in Appendix A;

 

c.         Major mechanical retrofits to improve energy efficiency for 20 housing providers in the amount of $15,000,000 as set out in Revised Appendix B; and

 

d.         Renovation and retrofit projects in the TCHC and non-TCHC portfolios in the amounts of $50,595,205 and $43,838,584 respectively as set out in Appendix C and Revised Appendix D.

 

2.         City Council authorize the General Manager, Shelter, Support and Housing Administration, to reallocate funding from approved projects which do not proceed to new projects and to submit these on behalf of City Council and enter into any necessary agreements to give effect thereto.

 

3.         City Council authorize the General Manager, Shelter, Support and Housing Administration, to submit additional projects on behalf of City Council, accept and allocate additional federal/provincial funding to social housing providers, and enter into any necessary agreements to give effect thereto.

 

4.         City Council authorize the General Manager, Shelter, Support and Housing Administration, to submit projects on behalf of City Council for the Renewable Energy Initiative of the Ministry of Municipal Affairs and Housing and the Ministry of Energy and Infrastructure, accept and allocate additional federal/provincial funding to social housing providers, and enter into any necessary agreements to give effect thereto.

 

5.         City Council request the General Manager, Shelter, Support and Housing Administration, to report back to the Community Development and Recreation Committee on the Year Two funding allocations approved by the Province.

Committee Decision Advice and Other Information

The Community Development and Recreation Committee referred the letter (February 2, 2010) from the President, Board of Directors, Duncan Mills Labourers’ Local 183 Co-operative Homes Inc., to the General Manager, Shelter, Support and Housing Administration, for a report directly to City Council.

Origin
(January 20, 2010) Report from General Manager, Shelter, Support and Housing Administration
Summary

This report seeks Council authority for the General Manager, Shelter, Support and Housing Administration, to submit projects to the Province for Year Two funding in the amount of $121,433,789 under the Social Housing Renovation and Retrofit Program (SHRRP).  In both years of the program, requests for funding outstripped the availability of funds.  In Year One, the dollar values of submissions by TCHC and other non-profit housing providers guided the proportion of total funding that was distributed to TCHC and other providers.  Submissions were assessed against SHRRP eligibility criteria and priorities to determine lists of projects to be recommended for funding within these envelopes.  A similar allocation model has been used to guide the recommended distribution of Year Two funding.   The recommendations also take into account the opportunity to direct some SHRRP funding to strategic investments that will have a positive impact on the City of Toronto’s social housing subsidy expenditures in future years.

 

SHRRP provides $220 million in federal and provincial funding over two years for repairs and energy retrofits to existing social housing units in Toronto.  There is no requirement for the City to cost share in this funding program, which helps to advance the strategies to preserve and repair rental housing under Council’s 10 year affordable housing action plan, Housing Opportunities Toronto.

Background Information (Committee)
CD30.1 - Social Housing Renovation and Retrofit Program - Allocation of Year Two Funds - Staff Report
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-26593.pdf)

CD30.1 - Social Housing Renovation and Retrofit Program - Appendix A
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-26594.pdf)

CD30.1 - Social Housing Renovation and Retrofit Program - Appendix B
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-26595.pdf)

CD30.1 - Social Housing Renovation and Retrofit Program - Revised Appendix B
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-27340.pdf)

CD30.1 - Social Housing Renovation and Retrofit Program - Appendix C
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-26596.pdf)

CD30.1 - Social Housing Renovation and Retrofit Program - Appendix D
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-26597.pdf)

CD30.1 - Social Housing Renovation and Retrofit Program - Revised Appendix D
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-27341.pdf)

CD30.1 - Social Housing Renovation and Retrofit Program - E-mail from General Manager, Shelter, Support and Housing Administration
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-27339.pdf)

Background Information (City Council)
(February 16, 2010) supplementary report from the General Manager, Shelter Support and Housing Administration in response to a deputation on Year Two Allocations Under the Social Housing Renovation and Retrofit Program (SHRRP) (CD30.1a)
(http://www.toronto.ca/legdocs/mmis/2010/cc/bgrd/backgroundfile-27402.pdf)

Attachment to CD30.1a - Letter (February 2, 2010) from Gordon Hawkins, President, Board of Directors, Duncan Mills Labourers' Local 183 Co-operative Homes Inc.
(http://www.toronto.ca/legdocs/mmis/2010/cc/bgrd/backgroundfile-27407.pdf)

Communications (Committee)
(February 2, 2010) Letter from Gordon Hawkins, President, Board of Directors, Duncan Mills Labourers' Local 183 Co-operative Homes Inc. (CD.New.CD30.1.2)
Communications (City Council)
(February 19, 2010) Fax from Gordon Hawkins, President, Board of Directors, Duncan Mills Labourers' Local 183 Co-operative Homes Inc. (CC.New.CD30.1.3)
Speakers (Committee)

Gordon Hawkins, Duncan Mills Labourers' Local 183 Housing Co-operative Homes Inc. (Submission Filed)


CD30.2

 

Adopted 

 

Ward: All 

Community Partnership Strategy
City Council Decision

City Council on February 22 and 23, 2010, adopted the following:

 

1.          City Council adopt the Community Partnership Strategy, which describes the community based service system in the City social planning neighbourhoods in terms of six system components and five categories of measures:

 

a.         System Components: Organizations, Services, Space, Connections, Resources, and Governance; and

 

b.         Measure Categories: Quantifiers, Accessibility, Adaptability, Effectiveness and Equity.

 

2.          City Council direct the Executive Director, Social Development, Finance and Administration, to assess and monitor the strength of the community based service system in neighbourhoods using the Community Partnership Strategy.

 

3.         City Council direct the Executive Director, Social Development, Finance and Administration, to report periodically to the Community Development and Recreation Committee on the results of this assessment and monitoring process.

 

4.         City Council direct that the Executive Director, Social Development, Finance and Administration, continue to work with the City’s Agencies, Boards, Commissions, Divisions, external funders and community representatives on the ongoing refinement, application and evaluation of the Community Partnership Strategy.

 

5.         City Council direct that the Corporate Grants Lead pilot the application of the Community Partnership Strategy in the 2011 cycle of the Community Service Partnerships and report back to the Community Development and Recreation Committee on potential application of the Community Partnership Strategy to other Community Partnership and Investment Programs following the evaluation of this pilot.

————
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council adopt the Community Partnership Strategy, which describes the community based service system in the City social planning neighbourhoods in terms of six system components and five categories of measures:

 

a.         System Components: Organizations, Services, Space, Connections, Resources, and Governance; and

 

b.         Measure Categories: Quantifiers, Accessibility, Adaptability, Effectiveness and Equity.

 

2.         City Council direct the Executive Director, Social Development, Finance and Administration, to assess and monitor the strength of the community based service system in neighbourhoods using the Community Partnership Strategy.

 

3.         City Council direct the Executive Director, Social Development, Finance and Administration, to report periodically to the Community Development and Recreation Committee on the results of this assessment and monitoring process.

 

4.         City Council direct that the Executive Director, Social Development, Finance and Administration, continue to work with the City’s Agencies, Boards, Commissions, Divisions, external funders and community representatives on the ongoing refinement, application and evaluation of the Community Partnership Strategy.

 

5.         City Council direct that the Corporate Grants Lead pilot the application of the Community Partnership Strategy in the 2011 cycle of the Community Service Partnerships and report back to the Community Development and Recreation Committee on potential application of the Community Partnership Strategy to other Community Partnership and Investment Programs following the evaluation of this pilot.

Committee Decision Advice and Other Information

The following persons gave a presentation to the Community Development and Recreation Committee on the Community Partnership Strategy:

 

Chris Billinger, Director, Social Policy, Analysis and Research, Social Development, Finance and Administration, and filed a copy of his presentation entitled "Community Partnership Strategy";

Rob Howarth, Executive Director, Toronto Neighbourhood Centres; and

Margaret Hancock, Executive Director, Family Service Toronto.

Origin
(January 20, 2010) Report from Executive Director, Social Development, Finance and Administration
Summary

This report describes the Community Partnership Strategy, which guides the analysis of the community based service system in the city’s social planning neighbourhoods. This neighbourhood-focused strategy will allow the City to assess and monitor the strength of the community based service system in neighbourhoods and establish appropriate service levels for community based supports.

 

In addition to recommending that Council adopt the Strategy, this report recommends that the City assess and monitor the strength of the community based service system in neighbourhoods using the Strategy, and pilot the application of the Strategy in the Community Service Partnerships’ 2011 funding cycle.

Background Information (Committee)
CD30.2 - Community Partnership Strategy - Staff Report and Appendix A
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-26583.pdf)

CD30.2 - Presentation from Director, Social Policy, Analysis and Research, Social Development, Finance and Administration, entitled "Community Partnership Strategy"
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-27291.pdf)


CD30.3

 

Adopted on Consent 

 

Ward: All 

Sole Source Purchase of the Protective Encapsulating Transportation System (PETS) - Specialized Custom Containment Vessels (shipping cases).
City Council Decision

City Council on February 22 and 23, 2010, adopted the following:

 

1.         City Council grant authority to award a sole source contract for the purchase of custom containment vessels as required in support of the PETS system for the Toronto Heavy Urban Search and Rescue Team to Impact Cases Inc. in an amount not to exceed  $655,457.71 net of GST and HST Recoveries for the period of 5 years.

 

2.         City Council direct the Fire Chief and General Manager, Toronto Fire Services, to instruct the Director, Purchasing and Materials Management, to process the necessary contract renewals under the same terms and conditions, should the option(s) be exercised.

————
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council grant authority to award a sole source contract for the purchase of custom containment vessels as required in support of the PETS system for the Toronto Heavy Urban Search and Rescue Team to Impact Cases Inc. in an amount not to exceed $ $655,457.71 net of GST and HST Recoveries for the period of 5 years.

 

2.         City Council direct the Fire Chief and General Manager, Toronto Fire Services, to instruct the Director, Purchasing and Materials Management, to process the necessary contract renewals under the same terms and conditions, should the option(s) be exercised.

Origin
(January 20, 2010) Report from Fire Chief and General Manager, Toronto Fire Services, and the Director, Purchasing and Materials Management
Summary

This report requests that City Council grant authority for the issuance of a sole source contract for proprietary specialized custom containment vessels (shipping cases) from Impact Cases Inc. for use by Toronto Heavy Urban Search and Rescue Team (HUSAR) from March 1, 2010 to February 28, 2011 with the option to renew the contract for four (4) additional one year terms at the sole discretion of the City of Toronto.

 

The purchase of these containment vessels are intended to encase some of the new camp system components as well as effecting transport system maintenance. The Protective Encapsulating Transportation System (PETS) is a national program standard for military air lift of civilian disaster response team caches. Toronto HUSAR are currently expanding on a PETS system that contains over 500 vessels.  This purchase is part of an approved Joint Emergency Preparedness Program (JEPP) grant, wherein the Federal Government reimburses 75% of the total cost of the purchase.

 

The PETS system has been determined by the 5 members of the national HUSAR Program to be the transportation system to be used by all teams to meet the air lift requirements.

Background Information (Committee)
CD30.3 - Sole Source Purchase of the Protective Encapsulating Transportation System (PETS) - Staff Report
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-26629.pdf)


CD30.4

 

Received 

 

 

Training of Ten Firefighters for Qatar
City Council Decision

City Council on February 22 and 23, 2010 received Item CD30.4 for information.

City Council Decision Advice and Other Information

City Council was advised that the State of Qatar had withdrawn its offer to the City of Toronto.

————
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council approve a three year, 2010 – 2012, Toronto Firefighter Training Program for Qatari firefighters and the Fire Chief and General Manager, Toronto Fire Services be authorized to enter into all necessary agreements with the State of Qatar and Maddess Consulting to provide such program on terms and conditions as approved by the Fire Chief and General Manager and in a form acceptable to the City Solicitor.

 

2.         City Council authorize the Fire Chief to receive six scheduled payments totalling $1,614,961.00 (net of GST/HST) from Qatar for the services provided as per the agreement.

 

3.         City Council authorize the issuance of a Blanket Contract to Maddess Consulting in the amount of $723,295.00 (net of GST/HST) to allow six scheduled payments at stipulated times over the three-year period of the agreement.

 

4.         City Council direct that should this proposal be acceptable to the State of Qatar, then the 2010 Operating Budget Submission for Fire Services be adjusted to include total revenues from Qatar of $557,763.00 (net of GST/HST), offset by payments of $251,051.00 (net of GST/HST) to Maddess Consulting resulting in a net budget reduction of $306,712.00 (net of GST/HST recovery) and that the Operating Budget Submissions for 2011 and 2012 include scheduled revenue and expenditures as outlined in the contracts with the State of Qatar and Maddess Consulting as summarized in the Financial Impact Statement.

Origin
(February 1, 2010) Report from Fire Chief and General Manager, Toronto Fire Services, and the Director, Purchasing and Materials Management
Summary

The purpose of this report is to request Council approval for Toronto Fire Services (TFS) to enter into an agreement with the State of Qatar to provide enhanced firefighter training to 10 selected staff of the Directorate General of Civil Defence, Ministry of the Interior. The training program would take place over 3 years (2010-2012) and involve 43 training components, each of which will be provided directly by TFS or Maddess Consulting, an agency affiliated with Qatar.

 

If approved, TFS will enter into agreements with Qatar and Maddess Consulting. Maddess Consulting has a direct working relationship with the Qataris providing expertise in a training regimen required by the Qataris and this agreement will provide an opportunity for TFS to foster a relationship with Qatar.

 

If this training program is a success, it may lead to further training of 300 firefighter recruits and additional revenues for the City.

 

The overall program, should this proposal be acceptable to the State of Qatar, will generate $1,822,755.00 in gross revenues with net revenues to the City of $402,816.00. Under the agreement, payment to the City will be received from Qatar prior to any obligations of the City to commence training components.

 

 

Background Information (Committee)
CD30.4 - Training of Ten Firefighters for Qatar - Staff Report
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-27150.pdf)

CD30.4 - Toronto Fire Services Approval with Qatar Directorate General of Civil Defence for Pilot Training Project for 10 Fire Fighter Recruits - Notice of Pending Report
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-27160.pdf)


CD30.5

 

Amended 

 

Ward: All 

Ice Allocation Practices in City Arenas Operated by Arena Boards of Management
City Council Decision

City Council on February 22 and 23, 2010, adopted the following:

 

1.         City Council direct that prior to implementation of the 2010/2011 ice allocations, all Arena Boards of Management must receive approval by the General Manager, Parks, Forestry and Recreation; such approval to be given when, subject to sufficient applications, the allocation conforms with the priorities for ice allocation outlined in the Ice Allocation Policy, attached as Appendix A to the report (January 22, 2010) from the General Manager, Parks, Forestry and Recreation.

 

2.         City Council direct that all applications for ice time at both City-operated arenas and Arena Boards of Management operated arenas for the 2011/2012 season, and from this time forward, be submitted to the City and that:

 

a.         the General Manager, Parks, Forestry and Recreation review all applications against the City’s Ice Allocation policy to  determine  the number of hours each applicant is entitled to on a City-wide basis;

 

b.         the General Manager, Parks, Forestry and Recreation, forward to Arena Boards of Management all applications for Ice at their locations together with the total hours each applicant is entitled to on a City-wide basis;

 

c.         Arena Boards develop proposed ice allocation schedules based on the applications received and consistent with the targets and requirements set-out in the City’s Ice Allocation Policy and the objectives of the Relationship Framework.  As appropriate the Boards shall negotiate with other Board-operated Arenas and City staff, and subject to informing and consulting with the applicants finalize their allocation schedules for submission for approval to the General Manager, Parks, Forestry and Recreation;

 

d.         the General Manager, Parks Forestry and Recreation will review the proposed allocation schedules and issue letters indicating whether the allocations are in compliance or not in compliance with the City’s Ice Allocation Policy; and

 

e.         if for reasons related to the City’s Ice Allocation Policy, City staff and an Arena Board of Management cannot reach agreement, the ice shall be allocated by City staff for that season.

 

3.         City Council direct that applications for ice time and the final allocation plan for all City-owned arenas be posted publicly on the City’s web site and forwarded to the Arena Boards of Management by Parks, Forestry and Recreation staff when it is finalized.  The target date for finalization of the allocation is January 31 each year.

 

4.         City Council direct that the Arena Boards of Management receive the approval of the General Manager, Parks, Forestry and Recreation prior to implementing any new Board-operated programs, including house leagues or learn to play programs, for the 2010/2011 season, and thereafter, prior to being initiated.  Ice time used for existing board-operated programs are excluded from the allocation process, and may be adjusted to respond to changing registration.

 

5.         City Council request the General Manager, Parks Forestry and Recreation, to consult with Arena Boards of Management, and user groups, existing, new and emerging, with respect to the new application and allocation process prior to implementation.

 

6.         City Council direct that staff continue negotiations and develop a business plan with the Leaside Board of Management on the ‘twinning’ of the existing ice pad which includes financial impact and community benefits of the project; and if suitable terms can be reached, staff will report on the business requirements and necessary approvals for the 2011 Capital Budget.

 

7.         City Council request that the addition of a second ice surface at Leaside Gardens and the replacement of the Don Mills Civitan arena with a new two-rink facility be regarded as priority projects for Council consideration in the 2011 Capital Budget within the Parks, Forestry and Recreation Division.

 

8.         City Council authorize the City Manager to make any necessary amendments to the Relationship Framework to reflect these changes.

 

9.         City Council request the General Manager, Parks, Forestry and Recreation to report back to the Community Development and Recreation Committee one year following the implementation of the new Ice Allocation Process.

 

10.       City Council request the General Manager, Parks, Forestry and Recreation, to consult with the Arena Boards of Management, user groups and other stakeholder groups when undertaking her review of the Ice Allocation Policy as approved by Council at its November 30, December 1, 2, 4 and 7, 2009 meeting, such review to address the importance of community users as outlined in the Relationship Framework.

 

11.       City Council request the General Manager, Parks, Forestry and Recreation to report to the Community Development and Recreation Committee on the ice time that is allocated to teams from areas serviced by Arena Boards of Management in arenas located within or near priority neighbourhoods, at such time as she reports back on the results of the review of the Ice Allocation Policy as part of the Recreation Service Plan, with a view to ensuring that adequate ice time is protected for priority neighbourhood programs.

————
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council direct that prior to implementation of the 2010/2011 ice allocations, all Arena Boards of Management must receive approval by the General Manager, Parks, Forestry and Recreation; such approval to be given when, subject to sufficient applications, the allocation conforms with the priorities for ice allocation outlined in the Ice Allocation Policy, attached as Appendix A to the report (January 22, 2010) from the General Manager, Parks, Forestry and Recreation.

 

2.         City Council direct that applications for all ice at both City-operated and Arena Boards of Management operated arenas for the 2011/2012 season, and from this time forward, be submitted to the City and that:

 

a.         Ice allocation requests for Arena Board of Management ice shall be forwarded directly to the Arena Boards of Management by Parks, Forestry and Recreation immediately after the submission deadline has passed in each year;

 

b.         The Arena Boards of Management shall provide Parks, Forestry and Recreation staff with their recommended allocations of ice no later than February 15 of the year in question; and that such proposed allocation shall conform to City equity policies;

 

c.         If, in the opinion of City staff, the proposed allocations fail to conform to City equity policies, City staff shall provide the Arena Boards of Management with a letter so indicating, with reasons and particulars, no later than the following February 28;

 

d.         If City staff and the Arena Boards of Management reach agreement as to the allocation of ice by March 15, the ice shall be allocated accordingly; and

 

e.         If for reasons related to the City’s equity policy City staff and the Arena Boards of Management cannot reach agreement by March 15 as to the appropriate allocation of ice, the ice shall be allocated by City staff.

 

3.         City Council direct the General Manager of Parks, Forestry and Recreation to consult with the Arena Boards of Management, and user groups, existing, new and emerging, with respect to a centralized application process and report back in May 2010 on the implementation plan for a City-wide application process.

 

4.         City Council direct that the Arena Boards of Management receive the approval of the General Manager, Parks, Forestry and Recreation prior, to implementing any new Board-operated programs, including house leagues or learn to play programs, for the 2010/2011 season, and thereafter, prior to being initiated.

 

5.         City Council direct that staff continue negotiations and develop a business plan with the Leaside Board of Management on the ‘twinning’ of the existing ice pad which includes financial impact and community benefits of the project; and if suitable terms can be reached, staff will report on the business requirements and necessary approvals for the 2011 Capital Budget.

 

6.         City Council request that the addition of a second ice surface at Leaside Gardens and the replacement of the Don Mills Civitan arena with a new two-rink facility be regarded as priority projects for Council consideration in the 2011 Capital Budget within the Parks, Forestry and Recreation Division.

Committee Decision Advice and Other Information

The General Manager, Parks, Forestry and Recreation, gave a presentation to the Community Development and Recreation Committee entitled "Ice Allocation Practices: Review of Ice Allocation Practices in City Arenas Operated by Arena Boards of Management", and filed a copy of her presentation.

Origin
(January 22, 2010) Report from General Manager Parks, Forestry and Recreation
Summary

This report reviews the ice allocation practices of Arena Boards of Management (also referred to as “Boards” or “Arena Boards”) and makes recommendations to ensure that ice allocation policies and practices of the Boards are consistent with those used to administrate all other City of Toronto operated arenas.

 

Concern about equitable allocations of available ice at City-owned arenas operated by Arena Boards of Management has resulted in a comprehensive review of the process. This report outlines the current allocation practices, reviews the practices against the City’s Ice Allocation Policy, and recommends that future applications for ice allocation for all City-owned arenas be managed by the City in a single, centralized application process to ensure that ice is allocated equitably and transparently.

 

The process for allocation of ice must ensure that new and emerging groups that require ice time receive their fair portion based on participant numbers. Groups requesting ice time at any City-owned facility, including those operated by a Board of Management, should have a reasonable expectation that they will be accommodated in a fair manner. The City’s Ice Allocation Policy provides a framework for allocation of ice that is based on a priority ranking system.  Development of a single application/allocation process for all City-owned arenas, including the eight Board-managed facilities, is the only option to successfully implement this policy in the eight Board-managed arenas.  With implementation of a centralized system, there will be no loss of ice time for community use.  The change to a centralized system will result, however, in increased capacity to accommodate new and emerging groups by effectively utilizing all of the City’s ice surfaces – both Board-operated and City-operated.

Background Information (Committee)
CD30.5 - Ice Allocation Practices in City Arenas Operated by Arena Boards of Management - Staff Report
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-26737.pdf)

CD30.5.26 - Presentation from General Manager, Parks, Forestry and Recreation, entitled "Ice Allocation Practices: Review of Ice Allocation Practices in City Arenas Operated by Arena Boards of Management"
(http://www.toronto.ca/legdocs/mmis/2010/cd/bgrd/backgroundfile-27281.pdf)

Communications (Committee)
(January 28, 2010) E-mail from Mike Roach, Manager, McCormick Arena on behalf of the Board of Management (CD.Supp.CD30.5.1)
(January 29, 2010) E-mail from Alan Crawford (CD.Supp.CD30.5.2)
(February 1, 2010) E-mail from Jim Paton, Head Squash Professional, Granite Club (CD.Supp.CD30.5.3)
(February 1, 2010) E-mail from John Kelly (CD.Supp.CD30.5.4)
(February 1, 2010) Letter from David, Maureen, Ben, Liam and Bridget Carter-Whitney, addressed to Councillor Adam Vaughan (CD.Supp.CD30.5.5)
(February 1, 2010) E-mail from Woodrow Pelley (CD.Supp.CD30.5.6)
(February 2, 2010) E-mail from Edward Boudreau (CD.Supp.CD30.5.7)
(February 2, 2010) E-mail from Adam Elliott (CD.Supp.CD30.5.8)
(February 2, 2010) E-mail from David Durocher (CD.Supp.CD30.5.9)
(February 2, 2010) Submission from Karen Decker on behalf of the Women's Hockey Club of Toronto (CD.Supp.CD30.5.10)
(February 2, 2010) E-mail from Glenn Frelick, President, George Bell Community Hockey Association Inc. (CD.Supp.CD30.5.11)
(February 2, 2010) Submission from Javier Espinal (CD.Supp.CD30.5.12)
(February 2, 2010) Letter from Bridget Child, President, Leaside Skating Club (CD.Supp.CD30.5.13)
(February 2, 2010) E-mail from Randy Thuro (CD.Supp.CD30.5.14)
(February 2, 2010) E-mail from Kelly Davis (CD.Supp.CD30.5.15)
(February 2, 2010) E-mail from Deirdre Hanna, addressed to Councillor Michael Walker (CD.Supp.CD30.5.16)
(February 2, 2010) E-mail from Jim Lebans (CD.Supp.CD30.5.17)
(February 2, 2010) E-mail from Kevin Sylvester (CD.Supp.CD30.5.18)
(February 3, 2010) Submission from Ron Baker, President, Toronto Leaside Girls Hockey Association (CD.Supp.CD30.5.19)
(February 2, 2010) E-mail from Joanne Lindsay, Board Member, Central Toronto Skating Club and CTSC representative to the Moss Park Arena Board of Management (CD.New.CD30.5.20)
(February 2, 2010) E-mail from Perry Gladstone (CD.New.CD30.5.21)
(February 3, 2010) E-mail from Jason E. Lynn (CD.New.CD30.5.22)
(February 2, 2010) E-mail from Eric Dreyfuss (CD.New.CD30.5.23)
(February 2, 2010) E-mail from Jeff Kassel (CD.New.CD30.5.24)
(February 3, 2010) Submission from Stephen King, President, Ted Reeve Hockey Association (CD.New.CD30.5.25)
(February 3, 2010) Submission from Brooke Biscoe, Chair, Leaside Memorial Gardens Board of Management (CD.New.CD30.5.27)
(February 2, 2010) E-mail from Liz Gray (CD.New.CD30.5.28)
Communications (City Council)
(February 4, 2010) E-mail from David New (CC.Main.CD30.5.29)
(February 14, 2010) E-mail from Emma Hepburn (CC.Main.CD30.5.30)
(February 16, 2010) E-mail from Richard Bornet (CC.Main.CD30.5.31)
(February 16, 2010) E-mail from Mark Evans, ME Consulting (CC.Supp.CD30.5.32)
(February 17, 2010) E-mail from Kelvin Fosberry (CC.Supp.CD30.5.33)
(February 18, 2010) E-mail from Karen Volterra (CC.Supp.CD30.5.34)
(February 19, 2010) E-mail from Peter Groves (CC.New.CD30.5.35)
(February 19, 2010) E-mail from Eric Dreyfuss (CC.New.CD30.5.36)
(February 21, 2010) E-mail from Michael Wawrychuk, on behalf of Bill Bolton Arena Users and Supporters (CC.New.CD30.5.37)
(February 21, 2010) E-mail from Leslie and Rob Wineberg (CC.New.CD30.5.38)
(February 22, 2010) E-mail from Deirdre Hanna (CC.New.CD30.5.39)
(February 22, 2010) E-mail from Deirdre Hanna (CC.New.CD30.5.40)
Speakers (Committee)

Ron Baker, President, Toronto Leaside Girls Hockey Association (Submission Filed)
Steven Radcliffe
Laura Wilson
Mike Roach, Manager, McCormick Arena, on behalf of the Board of Management (Submission Filed)
Graham J. Lloyd, Board Member, North Toronto Hockey Association
Kathie Wood, Board Member, North Toronto Hockey Association
Brooke Biscoe, Chair, Leaside Memorial Gardens Board of Management (Submission Filed)
Elizabeth Ross
Fernando E. Pardo, Assistant Professor of Marketing, Ted Rogers School of Management, Ryerson University
Mike Schnekenburger, representing Mike Sherwood of the North Toronto Hockey Association
Mara Matson, Thursday Night Hockey
Denise Aloisio, President, North Toronto Skating Club
Janice Mitchell, North Toronto Skating Club and North Toronto Arena Board representative
Bruce Kidd, Professor and Dean, Faculty of Physical Education and Health, University of Toronto
Eric Versteeg
Jim Oreto, Bill Bolton Arena
Michael Wolfe and Jay Basian, Forest Hill Hockey Association
Tamara Roth, Project Coordinator, Toronto Sports Council
Tim Macri, Larry Grossmann Forest Hill Memorial Arena
Michael Haughton, Manager, Ted Reeve Arena
John R. Gardner, President, Greater Toronto Hockey League
Glenn Frelick, President, George Bell Community Hockey Association
Jennifer Hewitt
Keith Begley, Chair, Ted Reeve Community Arena Board
Peter Groves, Vice-Chair, Board of Management, Bill Bolton Arena
Karen McArthur, The Forest Hill Figure Skating Club
Fran Rider, President, Ontario Women's Hockey Association
Gordon E. Thompson, Chair, North Toronto Memorial Arena Board
Eric Anweiler, General Manager, North Toronto Memorial Arena
Karen  Decker, Women's Hockey Club of Toronto (Submission Filed)
Deirdrie Hanna
Sarah Dann, Sports Director, Balmy Beach Club
Gillian Godfrey, Secretary, George Bell Hockey Arena Board of Management
Speaker Sandra Bussin, Ward 32 - Beaches-East York
Councillor Doug Holyday, Ward 3 - Etobicoke Centre
Councillor Frances Nunziata, Ward 11 - York South-Weston
Councillor John Parker, Ward 26 - Don Valley West
Councillor Bill Saundercook, Ward 13 - Parkdale-High Park
Councillor Karen Stintz, Ward 16 - Eglinton-Lawrence
Councillor Adam Vaughan, Ward 20 - Trinity-Spadina
Councillor Michael Walker, Ward 22 - St. Paul's


Submitted Wednesday, February 3, 2010
Councillor Janet Davis, Chair, Community Development and Recreation Committee