Meeting Monitor - Glossary of Terms
This glossary is listed for convenience to help users understand the terms used in the Meeting Monitor for Toronto City Council and Committees.
For official definitions and Council Procedure By-law information, refer to the City of Toronto Municipal Code, Chapter 27, Council Procedures.
Adopted - An item with this decision status indicates that City Council or a committee has decided to adopt the recommendations without amendment. Note: Adopted committee items may also require City Council approval. Under "Delegated" authority of the Council Procedures By-law, community councils have the ability to make some final decisions without further City Council approval.
Amended - An item with this decision status indicates that City Council or a committee has decided to amend the recommendations, either by amending the existing recommendations, or adding new recommendations. Note: Amended committee items may also require City Council approval. Under "Delegated" authority of the Council Procedures By-law, community councils have the ability to make some final decisions without further City Council approval.
Bills - Bills are draft by-laws that require approval for enactment. City of Toronto By-laws can be enacted by City Council, or by Community Councils and Committees where City Council has delegated the authority.
City Council Consideration Date - The scheduled date when City Council will consider committee items that require City Council approval.
Deferred - This decision status indicates that consideration of an item has been postponed until a later meeting.
Delegated - When this appears at the top of an item, it is used to indicate a type of agenda item where City Council has authorized a community council to make the final decision under delegated authority. "Delegated" items do not require City Council approval.
Held - While a meeting is in progress, an item with a "held" status indicates that a council or committee member has requested that an item be held for scheduled debate during the meeting. The name of the member who requested the hold also appears with this item status.
Item - An agenda item is comprised of recommendations, summary and background information links that originate from one or more reports, memos, letters or motions on a specific issue or business topic.
Item Number - An historical reference number is assigned to each item within an agenda. This unique identifier assists members, staff and the public when referring to similar but separate agenda items. It also aids the public and staff when they are following items through the two-stage committee and city council consideration process.
Item Status - During and after meetings, the "Item Status" selector is a filter for the display of items based on the disposition or decision status of items. These can include: "Adopted", "Amended", "Held", "Deferred", "Noted/Filed", "Referred", "Received" and "Withdrawn". During a meeting, you can select "Remaining" to display just the remaining items (held items and items with a blank status) that need to be considered before the meeting can be completed.
Meeting Status - The meeting status indicates when a meeting has started "In Progress (Public Session)", or is "In Recess (will Resume)", or is "Complete", or is in closed session "In Progress (Closed Session)" where the public and staff must leave.
New - An indicator for highlighting new agenda items that have been introduced while a meeting is in progress.
Next Refresh - The meeting monitor includes an auto-update feature that can automatically refresh monitor information with the latest updates - while a meeting is in progress. The countdown timer indicates when the monitor will refresh the display with the latest meeting and item details.
Noted/Filed - This status indicates that a Committee has decided to note and file an item until later, so that the members can take more time to consider the item.
Order Paper - Specific to the City Council Meeting Monitor, Order Paper refers to the Order of Business or time schedule for each day of a City Council meeting. The Order Paper requires City Council approval. Changes to the Order Paper require a two-thirds vote.
Received - This decision status indicates that a committee or council has received an agenda item, and will take no future action on it. This is a common decision-status for information-related items.
Referred - This decision status indicates that a committee or council has referred an item to staff to request further information, or to another committee for additional consideration.
Refresh - The refresh button forces an immediate update and reload of meeting monitor details. It also restarts the auto-scroll feature of the meeting monitor at any time without having to wait for the countdown to finish.
Section - Specific to the City Council Meeting Monitor, the "Section" drop-down selector provides a filtered view for a single section of City Council agenda items. In addition to "New Business" and "Member Motions", other sections include the forwarded Committee and Community Council items that require City Council approval. For example, you can select "Member Motions" to display just the member motions section of items.
Withdrawn - This decision status indicates that an item has been withdrawn or removed from the agenda because it does not comply with consideration or jurisdiction rules and was improperly included.
Without Recommendations - This decision status, that also appears as "Without Recs", indicates that a committee or community council is forwarding an agenda item for City Council consideration - without any committee decision or recommendations.