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Job Summary: To provide administrative support to a Unit.
Machines and Equipment Used: Various office equipment, first aid kit.
Season(s): As required
District(s): All  District map (pdf)
Wage: View wage rate chart (pdf)


Responsibilities:

  • Provides administrative support to a Unit.
  • Answers inquiries by phone, email or in person and follows up.
  • Opens prioritizes, reproduces or distributes mail.
  • Sets up and maintains recording, filing/retrieval systems.
  • Prepares, maintains and processes documents.
  • Determines and corrects errors. Utilizes layout and formatting.
  • Maintains membership, chit and locker accounts.
  • Prepares contracts/invoices and calculates reimbursements and pro-rated memberships.
  • Develops and maintains city-wide directories electronically, in print, and within registration systems.
  • Maintains budget records and submits petty cash, requisitions, mileage forms and timesheets.
  • Ensures deposits balance.
  • Researches, extracts and consolidates information. Interprets information and resolves concerns.
  • Prepares correspondence and reports for Branch Staff.
  • Proofs, updates, edits and publicizes various promotions and communications information.
  • Participates on committees and coordinates projects.
  • Develops, organizes and attends job fairs, training sessions and documentation sessions.
  • Interacts with staff, committees, agencies and/or representatives of Secondary Schools, Colleges and Universities to provide program information.
  • Coordinates meeting rooms, bookings and special requirements for meetings and rentals.
  • Attends meetings, takes and transcribes minutes.
  • Orders and maintains supplies.

Qualifications:

  • Knowledge of part time recreation worker positions in Toronto Parks, Forestry and Recreation Division preferred.
  • Proficiency in the use of Microsoft Excel, Word, Access, GroupWise.
  • Must produce original current Emergency First Aid certifications as recognized by the WSIB.
  • You must possess certification in Parks and Recreation Ontario's Principles of Healthy Child Development (PHCD). Applicants who meet all other qualifications and obtain a conditional job offer will be advised of PHCD course offerings in order to meet this qualification.
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