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City Council Approves the 2015 Schedule of Meetings

At its first meeting of the 2014-2018 term, City Council approved Item ST1.2 - 2015 Schedule of Meetings. This report recommended the 2015 meeting schedule for Council and its Committees. The schedule also reflects the dates for approval of the 2015 Capital and Operating Budgets as recommended in the budget process report from the City Manager and the Deputy City Manager and Chief Financial Officer which is before the Executive Committee at its December 5th meeting.

Section 27-25 of Council Procedures By-law requires the City Clerk to recommend to the Striking Committee an annual schedule for regular meetings of Council and committees. All other committees will schedule their meetings for the coming year in relation to this approved schedule.

Adoption of the 2015 meeting schedule is guided by a number of scheduling assumptions and principles:

• set regular meeting dates for the Board of Health
• allow time on the schedule for special committees, agencies and special purpose bodies to schedule their own meetings
• avoid meeting dates of the Federation of Canadian Municipalities' Board of Directors (approximately 2-3 days, 4 times per year) and the FCM annual conference (2-3 days per year)
• allow for a March, summer and winter holiday break
• leave enough time in the schedule for Members and staff to prepare and review meeting materials
• avoid scheduling standing committees on Fridays to enable Members to attend other meetings of special committees and boards and look after constituency matters
• comply with the Council policy on respecting days of cultural or religious significance adopted by City Council on May 18, 19 and 20, 2004
• Enable those committees that report to Executive Committee to report within the same cycle, where possible.

Features of the approved 2015 Meeting Schedule include:

• 18 Council meeting days over 9 meetings. Meetings will continue on additional days when necessary
• The Executive Committee meets at the end of the committee cycle - this enables those Committees that report to the Executive Committee to report within the same meeting cycle
• Standing Committees are scheduled one day each, Committees can schedule additional meetings if necessary
• Compressed meeting cycles are avoided as much as possible
• Standing Committee meetings have not been scheduled on Fridays where possible - this will enable Members to attend other meetings of special committees and boards, including those boards that traditionally meet on a Friday - it also acknowledges that Members need time in the calendar to deal with constituency matters
• City Council meetings are scheduled for two days - the days following a City Council meeting are kept clear in case a Council meeting should continue
• Council meeting times are as follows:
• 9:30 a.m. to 12:30 p.m.
• 2:00 p.m. to 8:00 p.m.
• Committee meeting times are as follows:
• 9:30 a.m. to 12:30 p.m.
• 1:30 p.m. to 6:00 p.m.
• 7:30 p.m. to 10:00 p.m.
• Meetings end before sundown where noted on the approved schedule.

Bookmark the on-line Meeting Schedule for the latest information

The meeting schedule tab at www.toronto.ca/council includes the online calendar that is updated in real-time and is available 24 hours a day. As a real-time meeting schedule, it's intended to be bookmarked and viewed on-demand from either a desktop computer or mobile device. While it can be printed, there are often too many meeting details to fit on one page. We recommend bookmarking the page and checking back for any meeting changes or additions.

Upload meeting information to your personal calendar

You can now download a report that includes meeting information. Once downloaded you can upload the .ical file format into your own personal electronic calendar. Read more about this open data report.

Now that Council has approved the calendar, will there be changes?

Yes. After City Council approval, the 2015 schedule of meetings will continue to evolve with added meetings, rescheduled meetings, and cancelled meetings that happen on a regular basis and do not require further City Council approval. There can also be on-going changes to meeting start times and meeting locations, as well as added advisory committees.

As soon as changes occur, they are reflected online in the Meeting Schedule. So whether you upload a digital version of the calendar to your personal calendar or if you have a printed copy, it can fall out of date.

To avoid out-of-date meeting schedule information, bookmark the Meeting Schedule on both your mobile device and desktop.