May 7, 1998

 To:Audit Committee

 From:Commissioner of Corporate Services

 Subject:City of Toronto Year 2000 Project

  Purpose:

 To provide the Audit Committee with an update on the Year 2000 Project activities and issues.

 Funding Sources, Financial Implications and Impact Statement:

 The cost of the project and the overall financial impact on the city have not been determined.

 Recommendations:

 This report is submitted for information purposes only.

 Council Reference/Background/History:

 A Year 2000 (Y2K) Project Team was established by Corporate Services in February, 1998 to amalgamate the Y2K programs of the former municipalities into a single program for the new city. The team comprises one member from each former Information Technology division and representatives of both the Audit and Legal departments. A questionnaire was sent to all departments to collect information with which to assess the City's Y2K readiness, estimate the cost of remedial work and prepare an action plan for the remainder of the millennium. Each department has appointed a coordinator to work with the Y2K project team to assist departments complete the questionnaire and assess the business impacts

 The committee has been directed to produce three deliverables:

 1.A consolidated inventory of all affected systems which reflects amalgamation decisions.

 2.A summary of the efforts to date and an assessment of the City's overall degree of compliance and state of readiness to deal with the Y2K issue.

3.An integrated action plan for any outstanding tasks identified by the assessment including a budget if required.

 Comments and/or Discussion and/or Justification:

 The following project activities are under way:

 A comprehensive survey has been sent to each department and the results, as they are being returned, are being analyzed.

 A formal project organization structure which will report to the Corporate Services Commissioner has been developed. Job descriptions have been written and some job calls have been issued.

 Draft letters and compliance definitions and instructions that will go to suppliers and partners have been prepared and are being reviewed by Legal services.

 A communication strategy to address both internal and external communications is being developed.

 Conclusions:

 A report addressing issues and recommendations will be completed by May 31, 1998.

 Contact Name:

 Jim Andrew

Interim Functional Lead

Information and Technology

392-8421

Commissioner of Corporate Services

.