AUDIT COMMITTEE
A G E N D A
| Date of Meeting: |
Tuesday, July 21, 1998 |
Christine DoddsEnquiry:
|
| Time: |
8:00 a.m. |
Interim Contact
|
| Location: |
Committee Room C
2nd Floor - Metro Hall
55 John Street, Toronto |
392-7031
FAX 392-1879
E-mail address
cdodds@city.toronto.on.ca.
|
DECLARATIONS OF INTEREST PURSUANT TO
THE MUNICIPAL CONFLICT OF INTEREST ACT.
CONFIRMATION OF THE MINUTES OF THE MEETING OF JULY 7, 1998.
COMMUNICATIONS/REPORTS.
1.1997 MANAGEMENT LETTERS OF THE FORMER MUNICIPALITIES OF
METROPOLITAN TORONTO, CITY OF TORONTO, CITY OF SCARBOROUGH,
CITY OF ETOBICOKE, CITY OF YORK AND BOROUGH OF EAST YORK
City Auditor
(June 22, 1998)
Recommending that the 1997 management letters of the former municipalities of
Metropolitan Toronto, City of Toronto, City of Scarborough, City of Etobicoke, City of
York and Borough of East York, be received and forwarded to Council for information.
(A)Commissioner of Corporate Services
(July 6, 1998)
Responding to the Finance Department Management letter as it specifically relates to the
former City of Toronto's financial system, the issue referred to was about installing
BANNER 2000.
(B)Treasurer of the former City of Toronto addressed to the Commissioner of Corporate
Services
(June 30, 1998)
Responding to Management Letter (June 25, 1998) of the Auditor of the former City of
Toronto
2.1997 OVER-EXPENDITURE - INFORMATION TECHNOLOGY SERVICES
DIVISION - FORMER CITY OF TORONTO
City Auditor
(June 23, 1998)
Recommending that:
(1)in view of the budget implications, the Commissioner of Corporate Services report the
1997 over-expenditures in the Information Technology Services Division (ITSD) of the
former City of Toronto and the action taken to date, to the Budget Committee, for
information;
(2)the Executive Director, Information Technology perform a review of the agreement with
the outside provider of data processing services at the former City of Toronto, to confirm the
nature of services provided, the cost of all charges and the budget implications on the
division's 1998 and future budgets;
(3)the 1998 budget of the Information Technology Division be monitored to determine the
potential impact of unbudgeted commitments on the division, and appropriate action taken;
and
(4)the Chief Financial Officer and Treasurer finalize the necessary budget control processes,
including the provision of effective management reports, to assist departments in monitoring
expenditures against budget.
(A)Commissioner of Corporate Services
(June 26, 1998)
Responding to the City Auditor
3.COMMITTEE OF MANAGEMENT FOR MCCORMICK PLAYGROUND
ARENA -
MANAGEMENT LETTER
City Auditor
(June 24, 1998)
Recommending that the 1997 management letter and corresponding response relating to
the audit of the financial statements of the Committee of Management for McCormick
Playground Arena, be received and forwarded to Council for information.
4.METROPOLITAN TORONTO COACH TERMINAL INC. - FINANCIAL
STATEMENTS FOR YEAR ENDED DECEMBER 31, 1997
Urban Environment and Development Committee
(July 14, 1998)
Forwarding a communication (June 23, 2998) from the General Secretary, Metropolitan
Toronto Coach Terminal Inc. (MTCTI) regarding MTCTI's Financial Statements for the
year ended December 31, 1997, and
Advising that the Urban Environment and Development Committee received the
aforementioned Financial Statements and requested the General Secretary, Metropolitan
Toronto Coach Terminal Inc. to submit a report to the Audit Committee regarding Note (6)
"Economic Dependence".
