June 26, 1998
To:Corporate Services Committee
From:Commissioner of Corporate Services
Subject:71 Guestville Avenue - Renewal of Lease
Hollis Resource Child Care Centre
(Ward 27 - York Humber)
Purpose:
To secure approval to renew the lease with the Trustees of The Mount Dennis United
Church for 1 year for child care centre use, as per attached location and site plans.
Funding Sources, Financial Implications and Impact Statement:
The Children's Services Division of the Community and Neighbourhood Services
Department has advised that the funds to cover the expenditure have been included in the
Department's base budget estimate for 1998.
The Commissioner of Finance, in accordance with Provincial regulations, has advised that
financing for the expenditure in an amount of $12,400.00 is within the updated Debt and
Financial Obligation Limit and the Corporate Debt Guidelines as approved by Council.
Recommendations:
It is recommended that:
(1)financing in the amount of $12,400.00 be approved;
(2)authority be granted to renew the lease with the Trustees of the Mount Dennis United
Church for the premises described herein, based on the terms and conditions in this report
and in a form acceptable to the City Solicitor; and
(3)the appropriate City officials be authorized to take the necessary action to give effect
thereto.
Council Reference/Background/History:
Metropolitan Council, by the adoption of Clause No. 9 of Report No. 3 of The Corporate
Administration Committee on February 12 and 13, 1997, authorized the renewal of the lease
for an area of approximately 540 square metres (5,812 square feet) comprising the space on
the upper and lower gym areas, the upstairs kitchenette and use of four washrooms in the
upper and lower levels at the Mount Dennis United Church located at 71 Guestville Avenue
in the York Community for use as a child care centre. The lease was for a term of two years
commencing September 1, 1996 and expiring August 31, 1998 at a rent of $7,200.00 per
annum, net, payable in advance $600.00 per month, plus an additional rent of $2,844.00 per
annum, payable $237.00 per month, for a proportionate share of the realty taxes and
operating expenses for water and hydro while heating cost is paid directly to the utility
company. The Landlord is to be responsible for repairs and maintenance and either party has
the right to terminate the lease at any time upon giving sixty (60) days' prior written notice
to the other. The Tenant has an option to renew the lease for a further term of one year on
the same terms and conditions as the expiring lease.
Comments and/or Discussion and/or Justification:
Upon being advised by the Children's Services Division of the Community and
Neighbourhood Services Department that it is interested in exercising its option of renewing
the lease, negotiations were conducted with John Hart, a trustee and representative of the
Church, and Robert Shaw, Chairman of the Board of Trustees of the Church. Agreement has
been reached to renew the lease for a further term of one (1) year commencing September 1,
1998 and expiring August 31, 1999, subject to the same terms and conditions as the expiring
lease.
Conclusion:
In my opinion, the above terms and conditions are fair and reasonable and they are
acceptable to the Community and Neighbourhood Services Department, Children's Services
Division.
Contact Name:
Mr. Tony Pittiglio, Manager of Property Services; Telephone No. (416)-392-8155; Fax No.:
(416)392-4828; E-mail Address: anthony_pittiglio@metrodesk.metrotor.on.ca
(cs98112.wpd)
Margaret Rodrigues
Commissioner of Corporate Services
