CORPORATE SERVICES COMMITTEE

AND BUDGET COMMITTEE

 A G E N D A

  PROCEDURES FOR CONDUCT OF BUSINESS AT JOINT MEETING.

  (1)A quorum for the joint meeting of the two Committees shall be a majority of the combined number of Members of both of the Committees.

 (2)The Mayor, if present, shall be counted as one Member in making a quorum.

 (3)The Members in attendance at a joint meeting shall elect the Chairman of the Standing Committees as Chairman of the joint meeting, but if both such Chairmen are absent, another Member of one of the two Committees shall be so elected.

 (4)Votes or questions put to a joint meeting shall be conducted as if both Committees involved were a single Committee and the results of each such vote shall be treated as emanating from both such Committees.

 (5)The Chairman of the joint meeting may vote on all questions submitted and, in the case of an equal division, the question shall be deemed to have been decided in the negative.

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 DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

 DEPUTATIONS.

  COMMUNICATIONS/REPORTS.

  1.CITY OF TORONTO YEAR 2000 PROJECT - ACTION PLAN.

 City Clerk.

(July 14, 1998)

 Advising that City Council, at its meeting held on July 8, 9 and 10, 1998, had before it Clause No. 37 of Report No. 9 of The Corporate Services Committee, headed "Other Items Considered by the Committee", and that Cuncil directed that the aforementioned Clause be received as information, subject to striking out and referring the following Item embodied in such Clause back to the Corporate Services Committee for further consideration:

 "(f)City of Toronto Year 2000 Project - Action Plan.

 The Corporate Services Committee reports having recommended to the Budget Committee, and Council, the adoption of Recommendations Nos. (1) to (12); and having endorsed Recommendation No. (13):

 (i)(June 8, 1998) from the Commissioner of Corporate Services, recommending that in order to continue and intensify the City's efforts to become Year 2000 ready:

 (1)the general strategy outlined in this report be approved;

 (2)the Chief Administrative Officer be requested to declare the Year 2000 issue a top priority of the City after delivery of existing services, including the suspension of activities deemed non-critical, in order to free up resources for deployment on Year 2000 initiatives, if and when necessary;

 (3)the creation of the Year 2000 Office be approved to co-ordinate the inventory, assessment, remedy, testing and compliance of critical business, operational and IT systems, agreements and partnerships for the City of Toronto Departments, Agencies, Boards and Commissions;

 (4)the Year 2000 Office be directed to implement the necessary financial controls for managing this project;

(5)the Year 2000 office be authorised to establish a communications strategy aimed at raising the level of awareness of the Year 2000 issue and what the City can do to address it;

 (6)the goal of City-wide compliance with the International Standards Organization standard ISO 8601 for the formatting of dates and times in all electronic and printed material by the end of the year 2003 be approved;

 (7)the City Solicitor, with the assistance of the City Treasurer, bring forward a report in camera on the possible liabilities of the City, Council and the executive management resulting from the Year 2000 issue and the insurance protection available to cover these liabilities;

 (8)the City Treasurer establish a policy that the purchase and acquisition of all goods and services by the City of Toronto and its Agencies, Boards and Commissions be contingent on the supplier demonstrating that both the supplier and its products are Year 2000 compliant;

 (9)the City Treasurer bring forward to the Budget Committee a report on financial options for funding the Year 2000 program including initial funding for the establishment and ongoing operation of the Year 2000 office over the next two years in the amount of $5 million dollars, and for establishing an initial reserve of $80 million dollars to be administered jointly by Finance and the Year 2000 Office to begin addressing the critical Year 2000 issues as identified jointly by the business areas and the Year 2000 Office recognizing that significant additional funds will be required once detailed plans are created at the departmental level;

 (10)the Chief Administrative Officer be granted one-time extraordinary authority to act on behalf of Council to acquire the necessary goods and services to remedy the Year 2000 problem given the critical timeframe with reporting back to the Corporate Services Committee at the earliest possible opportunity;

 (11)the accountability for Year 2000 compliance rest with the Chief Administrative Officer, Commissioners, and heads of Agencies, Boards and Commissions for their respective program mandate;

(12)the Year 2000 office be directed to work with the Commissioner of Works and Emergency Services Department to develop and test an emergency preparedness plan specifically for Year 2000 failures; and

 (13)the Corporate Services Committee forward this report to the Budget Committee for review and approval of the financial requirements to address the Year 2000 issue.

 (ii)(May 26, 1998) from the City Clerk, advising that the Audit Committee on May 21, 1998, directed:

 (1)that the report prepared by the City Auditor dated March 4, 1998, related to the Year 2000 be forwarded to the Corporate Services Committee and that the concerns expressed in the report by the City Auditor be conveyed to the Committee;

 (2)that the Corporate Services Committee be advised that there are end of year 1998 time critical issues with respect to Year 2000 and the Audit Committee is concerned that the Corporation is not moving quickly enough to address these issues; and

 (3)that the Budget Committee be advised that funds may be required to address Year 2000 issues in a timely fashion."

 ANY OTHER MATTERS.