September 3, 1998

To:Corporate Services Committee

From:City Clerk

Subject:Section 41 - Council Procedural By-law No. 23-1998, as amended

Purpose:

To advise that the City Clerk is conducting a legislative process review, and that in the context of that review, the procedures concerning motions to defer and refer will be considered.

Recommendation:

It is recommended that the Motion by Councillor Silva and seconded by Councillor Saundercook, embodied in the communication from the City Clerk, dated August 6, 1998, be referred to the City Clerk for consideration in the review of the Council legislative process.

Comment:

The City Clerk has commenced a review of Council's legislative process to address issues raised during the first eight months of the new Council system. The objectives of the review are to enhance the productivity of members of Council and corporate staff, maximize accessibility to agendas and the dispositions of Committees and Council, and to optimize the Secretariat's ability to serve Council, the public and the Corporation. The review is examining documentation issues, Clerk's Secretariat support function and Committee and Council meeting issues, including procedural matters. It is recommended that the Motion before the Committee should be referred to staff for consideration as part of the Clerk's legislative process review.

Contact Names:

Jeffrey A. Abrams, Director, Secretariat, Printing and Distribution, Clerk's Division

392-8670 jabrams@city.toronto.on.ca

Peter Fay, Senior Policy and Planning Analyst, Clerk's Division

392-8668pfay@city.toronto.on.ca

City Clerk