March 2, 1998

  To:North York Community Council

 From:Gary W. Stoner, Deputy Commissioner of Parks and Recreation - North York Region

 Subject:Special Occasion Permits For Community Events - Wards 6, 7 and 10

  Purpose:

 The purpose of this report is to seek Council=s approval to grant Special Occasion (Beer Garden) Permits to the groups listed in Appendix I. All normal conditions and requirements would apply as per previous City of North York policy and the Municipal Alcohol Policy.

 Funding Sources, Financial Implications and Impact Statement:

 A fee of $50.00 is charged for Special Occasion Permits. If groups have requirements for goods and services which are not readily available at the site, the Department will attempt to accommodate, but will bill at cost for expenses incurred.

 Recommendations:

 It is recommended that:

 (1)permission be granted to the groups listed in Appendix I to hold Special Occasion

(Beer Garden) Permit Events;

 (2)the groups obtain a Special Occasion Permit (S.O.P.) from the Liquor Licensing

Board of Ontario;

 (3)the groups be charged the approved Special Occasion Permit fee of $50.00 and

for goods and services not readily available at the site;

 (4)the groups provide proof of liability insurance coverage in the amount of $2M

naming the City as additional insured;

 (5)all bartenders and servers be required to attend a Server Intervention Training

Program at the groups= expense; and

 (6)appropriate City officials be directed to carry out all things necessary thereto.

2

  Council Reference/Background/History:

 Each year the Department (North York Region) receives requests from various groups for Special Occasion (Beer Garden) Permits to complement their community events. These events are oftentimes held in support of charity fundraisers and community oriented initiatives.

 The Liquor License Board of Ontario requires that for events of this nature, approval be granted by City Council, ideally ninety days prior to the event. In addition, special inspections and approvals from other Departments such as Building, Health, and Fire, may be required.

 Discussion:

 Historically, these events have proven to be very positive, both in terms of community benefit and enjoyment of same. Financially, these events have minimal impact on the Department=s budget and operationally, the Department anticipates no difficulties in meeting the requirements of these requests.

 As directed by City of North York Council on May 24, 1995 by Resolution #95-09, all groups regardless of the occasion are to be treated in a like manner and be charged a Special Occasion Permit fee of $50.00. As previously indicated, if a group however has requirements for goods and services which are not readily available at the site, the Department will attempt to accommodate but will bill at cost for expenses incurred.

 Conclusions:

 Acknowledging the minimal financial and operational ramifications, the Department=s past experience with these groups, the community benefit from these events and the enjoyment of same, Council is encouraged to support the recommendations contained in this report.

 Contact Name:

 David Brown

Office of the Commissioner

Tel: 395-6196

Fax: 395-0105

    _________________________

Gary W. Stoner

Deputy Commissioner

Parks and Recreation

North York Region