June 19, 1998

Ms. Novina Wong

Clerk

City of Toronto

Station 1071, 7th Floor

Metro Hall

55 John Street

Toronto, Ontario

M5V 3C6

 Dear Ms. Wong:

 At its meeting on Wednesday, June 17, 1998, the Commission considered the attached report entitled, "Sheppard Subway Status Of Permits And Approvals."

 The Commission received the foregoing report and requested that a copy be forwarded to the North York Community Council for information.

 Sincerely,

   Vincent Rodo

1-64

Attachment

TORONTO TRANSIT COMMISSION

REPORT NO. 30

MEETING DATE:June 17, 1998

  SUBJECT:SHEPPARD SUBWAY

STATUS OF PERMITS AND APPROVALS

  RECOMMENDATION

 It is recommended that the Commission receive this report for information.

  FUNDING

 Funds for this Sheppard Subway project expenditure are included in the TTC 1998-2002 Capital Program (as set out on pages 695-705 - Sheppard Subway Category) as approved by City of Toronto Council on April 29, 1998. The project is currently forecast to over-run the project budget.

  BACKGROUND

 At its meeting on May 20, 1998 the Commission received for information the report entitled "Sheppard Subway Status of Permits and Approvals". That report indicated that TTC requires site plan approval, foundation permits and building permits for each Sheppard Subway construction contract. The aim is to have site plan approval and building permits within six to eight weeks after award of each construction contract. To date, the schedule for approval of the necessary permits has not been achieved due, in large part, to the introduction of site plan conditions that are not within the scope of the project budget. Site plan approval is normally required prior to the issuance of foundation and/or building permits.

 The Commission then approved that "staff report on the critical path for completion of the Sheppard Subway including tenders, site plan approvals, building permits, design work, tunnelling work and any other appropriate deadlines associated with the project." The report herein is staff's response to that approval.

  DISCUSSION

 Exhibit 1 provides an overview of the project critical path, and Exhibit 2 tabulates the current status of the necessary permits and approvals for the Sheppard Subway station contracts. If any of the activities in the critical path sequence is delayed, the end date of the sequence will also be delayed by the same amount. It is therefore essential that the major permits and approvals required for each station construction contract are received in a timely manner. To date, in the absence of such permits, staff have reluctantly been proceeding with construction to avoid construction delays, schedule slippage and contractor claims. However, staff should not be put in the position of having to do this to mitigate potential impact on the project budget and schedule.

 The critical path diagram shows a sequence of summary activities for the tunnels and stations. Those on the project critical path are black, meaning there is little or no "float" in each of them, i.e. a delay in any one will produce a like delay in project completion. The critical path diagram shows the dates on which we currently expect to receive these permits. Generally, site plan approval is assumed to be required six weeks after contract award, and building permit approval two weeks later. Of particular note:

 (a)the building permit for the Twin Tunnels Emergency Exit Buildings (EEB's), submitted for approval in Feb/97, has not yet been approved;

 (c)permits for Leslie and Don Mills Stations are overdue, as construction is well underway at both sites (foundation permits have been received);

 (b)permits for Yonge, Bayview and Bessarion Stations are all on the project critical path.

 The critical permits and approvals that are still to be received (all except those for Bayview Station have been submitted for approval), and the dates by which they are required are as follows:

 Yonge Station

 (a)Site Plan Approval required by 16-Sep-98

(b)Building Permit required by 30-Sep-98

 Bayview Station

 (a)Tree Cutting Permit required immediately

(b)Site Plan Approval required 18-Nov-98

(c)Building Permit required 02-Dec-98 ¹

 Bessarion Station

 (a)Site Plan Approval required 26-Aug-98

(b)Building Permit required 09-Sep-98

 Leslie Station

 (a)Building Permit required immediately (construction is underway)

 Don Mills Station

 (a)Site Plan Approval required immediately (construction is underway)

(b)Building Permit required immediately (partial permit issued)

 Twin Tunnels

 (a)Building Permit for EEB's required immediately (construction is underway)

  - - - - - - - - - - - -

  May 29, 1998

50-16-CJE

A0801/239141

 Attachment:Exhibit 1 - Sheppard Subway Critical Path/Permits and Approvals

Exhibit 2 - Status of Permits and Approvals for the Sheppard Subway Project

  STAFF SUMMARY SHEET

239141

EXHIBIT 2

 Status of Permits and Approvals for the Sheppard Subway Project