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		May 12, 1998 To:Chairman and Members of the Scarborough Community Council From:Bruce F.Fleury, Commissioner Subject:1998 Indianapolis-Scarborough Peace Games Purpose: Scarborough Community Council, at its meeting of Wednesday May 6,1998, requested that staff provide information to Council regarding arrangements for the 1998 Indianapolis-Scarborough Peace Games. This report outlines planning to date for the 1998 Indianapolis-Scarborough Peace Games. Funding: 1998 funds allocated and approved Recommendations: It is recommended that: (1) This report be received as information. Background: As indicated, staff have been requested to provide Members of the Scarborough Community Council with a planning update on the 1998 Indianapolis-Scarborough Peace Games being held in Indianapolis Indiana from July 24th to July 27th,1998. To date staff have not received a formal itinerary for the weekend from Indianapolis organizers, however, a number of items have been confirmed by Scarborough Region, Parks and Recreation staff. Discussion: 1998 marks the 26th year of the Indianapolis-Scarborough Peace Games. As in past years, Members of the Council who will be attending the Games will be provided with a specific weekend itinerary once all details have been finalized. In the interim the following update is provided for the information of Council. The 1998 Peace Games will be held in Indianapolis from Friday July 24,1998 to Monday July 27,1998. Participant buses will depart from the Scarborough Centennial Recreation Centre on Friday July 24 at approximately 7:30 am and return to the same location at approximately 7:00 pm on Monday July 27, 1998. Opening Ceremonies will be held in Indianapolis upon arrival of the buses on Friday evening. Closing ceremonies will be held in the evening on Sunday July 26,1998. Information regarding the location of and programs for the opening/closing ceremonies will be provided to Council once details are received from Indianapolis. Staff have reserved 25 rooms for July 24,25,26, 1998 at the Embassy Suites, Downtown Hotel, for Members of Council and for the Scarborough Peace Games Executive. Embassy Suites have requested that exact room requirements be confirmed no later than June 24, 1998 as a major convention is taking place the same weekend as the Games and rooms throughout the city are at a premium. For this reason, Member=s of the Scarborough Community Council who are planning on attending the Games are requested to advise Paul Benson of their room requirements no later than Wednesday June 17, 1998. (Accommodation request form attached- Appendix A) As in the past, Members of Council are responsible for co-ordinating all travel arrangements. Staff will be ordering Indianapolis-Scarborough Peace Games - Council Golf Shirts, Members of Council are requested to complete and return the attached order form (Appendix B) to Paul Benson no later than June 5,1998. (Note: funds have been allocated to allow one shirt per Councillor. Additional shirts may be purchased at cost. ($35.00 per shirt.) Traditionally, each City has presented the other with a gift at some point throughout the weekend. We are currently exploring a number of gift options and will advise Council of specific options as determined. As in the past, funds have been allocated for Council to host a Council Dinner/Reception on the Sunday of the Games following the Closing Ceremonies. Should the Scarborough Community Council wish to host such an event, and once the Closing Ceremonies location has been finalized staff will explore options regarding location, menu, etc. and report back to Members attending. A preliminary budget has been prepared for 1998 Council. As in the past, an allocation will be divided equally among those Councillors attending the Games. Conclusions: Parks and Recreation staff will continue to work with Indianapolis organizers towards finalizing all outstanding issues related to Council=s involvement for the 1998 Peace Games and provide updates to Members of Community Council as additional information becomes available. Contact Name: Paul Benson Supervisor, Sports Services Parks & Recreation 396-7415 396-4341 (fax) BRUCE F. FLEURY, RDMR Commissioner Parks & Recreation (Appendix A and B mentioned in the foregoing report are on file in the office of the City Clerk.)
		Please note that council and committee documents are provided electronically for information only and do not retain the exact structure of the original versions. For example, charts, images and tables may be difficult to read. As such, readers should verify information before acting on it. All council documents are available from the City Clerk's office. Please e-mail clerk@city.toronto.on.ca.

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