STRATEGIC POLICIES AND PRIORITIES COMMITTEE

A G E N D A

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

CONFIRMATION OF MINUTES OF THE MEETING HELD ON JULY 29, 1998.

(ELECTRONICALLY TRANSMITTED TO ALL MEMBERS OF THE COMMITTEE ON SEPTEMBER 15, 1998)

PRESENTATION.

1.10:00 a.m.DEVELOPING COUNCIL'S STRATEGIC PLAN

Chief Administrative Officer

Reporting on the development of Council's Strategic Plan.

(Report to follow)

COMMUNICATIONS/REPORTS.

2.FLEET MANAGEMENT - ADMINISTRATIVE STRUCTURES, POLICIES AND ACCOUNTABILITY STANDARDS

Chief Administrative Officer

(September 4, 1998)

Forwarding a report clarifying the existing and planned administrative structures, operating policies, and standards of accountability in relation to the acquisition and management of fleet within the City, and recommending that the foregoing report be received for information.

3.THE 2008 TORONTO OLYMPIC BID - OCTOBER UPDATE REPORT

Commissioner of Economic Development, Culture and Tourism

(September 2, 1998)

Forwarding the foregoing report to the Committee to:

(1)update Council on Toronto's bid to host the 2008 Olympics;

(2)begin to respond to the various Council motions of March and July, 1998 when the Olympic bid was previously considered by Council; and

recommending that the report be received for information.

4.DEVELOPMENT OF THE MUNICIPAL GRANTS POLICY

City Clerk

(July 27, 1998)

Forwarding the following action of the Municipal Grants Review Committee, and recommending to the Strategic Policies and Priorities Committee and Council:

(1)the adoption of the report (July 20, 1998) from the Commissioner of Community and Neighbourhood Services, which recommends that:

(i)the direction being taken in the development of a Municipal Grants Policy outlined in this report be endorsed;

(ii)the workplan outlined in Appendix "D" be approved, with specific reference to when the Municipal Grants Review Committee will hear deputations regarding the Municipal Grants Policy;

(iii)this report be forwarded to the City Task Forces addressing Seniors, Access and Equity, Community Safety, Children and Youth, and Homelessness for comment; and

(iv) the appropriate City officials be authorized and directed to take the necessary action to give effect thereto;

(2)that consultation on the Municipal Grants Policy be as follows:

(a)through local Councillors, including initiatives such as questionnaries; and

(b)through solicited written submissions and meetings with stakeholders identified by staff and Councillors; and

(3)that deputations on the Municipal Grants Policy be heard only at the Municipal Grants Review Committee; and that the necessary Bill be introduced at Council to give effect thereto, if necessary.

5.MOTION - PROPOSED AMENDMENT TO PROCEDURAL BY-LAW GOVERNING THE PROCEEDINGS OF COUNCIL

City Clerk

(August 6, 1998)

Referring a motion by Councillor Nunziata from the July 29, 30 and 31, 1998, Council meeting for consideration by the Strategic Policies and Priorities Committee, which recommends that the proceedings of Council be amended to read as follows:

"Unless otherwise decided by Council, regular meetings of the Council shall begin at 9:30 a.m. on every fourth Tuesday, unless such a day shall be a public or civic holiday, in which case the Council shall meet at 9:30 a.m. on the Wednesday of the same week".

6.AUDIT DIVISION RESTRUCTURING AND STAFF REDEPLOYMENT - UPDATE

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee that the report (August 31, 1998) from the City Auditor be received and forwarded to Council for information.

7.1997 OVER-EXPENDITURE - INFORMATION SERVICES DIVISION - FORMER CITY OF TORONTO

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee and City Council the adoption of the report (June 23, 1998) from the City Auditor, which recommends that:

(1)in view of the budget implications, the Commissioner of Corporate Services report the 1997 over-expenditures in the Information Technology Services Division (ITSD) of the former City of Toronto and the action taken to date, to the Budget Committee, for information;

(2)the Executive Director, Information Technology perform a review of the agreement with the outside provider of data processing services at the former City of Toronto, to confirm the nature of services provided, the cost of all charges and the budget implications on the division's 1998 and future budgets;

(3)the 1998 budget of the Information Technology Division be monitored to determine the potential impact of unbudgeted commitments on the division, and appropriate action taken; and

(4)the Chief Financial Officer and Treasurer finalize the necessary budget control processes, including the provision of effective management reports, to assist departments in monitoring expenditures against budget.

8.MANAGEMENT LETTER - COMMITTEE OF MANAGEMENT FOR MCCORMICK PLAYGROUND ARENA

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee that the report (June 24, 1998) from the City Auditor, forwarding the 1997 management letter and corresponding response relating to the audit of the financial statements of the Committee of Management for McCormick Playground Arena be received and forwarded to Council for information.

9.MANAGEMENT LETTER - METROPOLITAN TORONTO PENSION PLAN AND METROPOLITAN TORONTO POLICE BENEFIT FUND

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee that the 1997 management letter attached to the report (August 5, 1998) from the City Auditor, and the corresponding response (August 31, 1998) from the Chief Financial Officer and Treasurer relating to the audit of the accounts of the Metropolitan Toronto Pension Plan and Metropolitan Toronto Police Benefit Fund of the Department of Finance, be received and forwarded to Council for information.

10.MANAGEMENT LETTER - METROPOLITAN TORONTO HOMES FOR THE AGED DIVISION - YEAR ENDED DECEMBER 31, 1997

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee that the report (August 31, 1998) from the City Auditor, forwarding the 1997 management letter relating to the Metropolitan Toronto Homes for the Aged Division and the response (August 26, 1998) from the Commissioner of Community and Neighbourhood Services, be received and forwarded to Council for information.

11.MANAGEMENT LETTER - METROPOLITAN TORONTO HOUSING COMPANY LIMITED - YEAR ENDED DECEMBER 31, 1997

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee that the management letter of the Metropolitan Toronto Housing Company Limited dated May 15, 1998, for the year ended December 31, 1998, attached to the report (August 27, 1998) from the City Auditor and the response from the Board of Directors set out in the transmittal letter dated August 4, 1998 from the Corporate Secretary, be received and forwarded to Council for information.

12.MANAGEMENT LETTER - EXHIBITION PLACE

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee that the management letter dated March 13, 1998 relating to Exhibition Place for the year ended December 31, 1997, attached to the report (July 28, 1998) from the City Auditor, and the response (July 13, 1998) from Mr. Harris Hunter, Director of Finance and Ms. Dianne Young, Interim General Manager, Exhibition Place, be received and forwarded to Council for information.

13.MANAGEMENT LETTER - AUDIT OF THE ACCOUNTS OF THE FORMER CITY OF YORK

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee that the communication (June 24, 1998) from KPMG Chartered Accountants forwarding the 1997 management letter relating to the audit of the financial statements of the former City of York be received and forwarded to Council for information.

14.FINANCIAL STATEMENTS OF THE KENNEDY ROAD BUSINESS IMPROVEMENT PLAN

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee that the 1997 financial statements of the Kennedy Road Business Improvement Plan attached to the report (July 17, 1998) from the Chief Financial Officer and Treasurer be received and forwarded to Council for information.

15.SHEPPARD SUBWAY PROJECT COST OVERRUNS

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee and City Council that the City Auditor be requested to review the management process relating to the Sheppard Subway and report in particular on the following:

(1)the agreement with Cadillac Fairview;

(2)the land acquisition process;

(3)the budgeting approval process; and

(4)the status of development levies.

16.USE OF LONG TERM CONSULTANTS

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee and City Council that:

(1)the report (August 31, 1998) from the City Auditor respecting the use of long term consultants, be adopted; and

(2)the firm of Gore & Storrie Limited be put on notice that the City of Toronto requires audited statements from them, of the summary of expenses covering the five year period from 1993 to 1997, within sixty days of approval of this action by Council; and

Advising that the City Auditor has been requested to report back to the Audit Committee on the possibility of a clause being inserted in new construction contracts that if audited financial statements are not submitted within a certain period of time, a financial penalty will be assessed.

17.GOVERNANCE OF TORONTO HYDRO-ELECTRIC COMMISSION

City Clerk

(September 14, 1998)

Referring to the Strategic Policies and Priorities Committee the following decision of the Works and Utilities Committee's Special meeting held on September 14, 1998:

(1)referred the communication dated September 8, 1998, from Mr. Mark S. Anshan, Chair, Toronto Hydro-Electric Commission, and additional submissions respecting governance of the Toronto Hydro-Electric Commission; to the Strategic Policies and Priorities Committee at its next meeting, scheduled to be held on September 24, 1998; and

(2)requested the Chief Administrative Officer to submit a report to the Strategic Policies and Priorities Committee on the aforementioned communication and submissions and questions raised during the deputations; and

(3)directed that a copy of the aforementioned communication and submissions be forwarded to the Special Committee to Review the Final Report of the Toronto Transition Team for information.

IN CAMERA

18.METROPOLITAN TORONTO COACH TERMINAL INC. - FINANCIAL STATEMENTS - YEAR ENDED DECEMBER 31, 1997

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending to the Strategic Policies and Priorities Committee that the financial statements for the Metropolitan Toronto Terminal Inc. for the year ended December 31, 1997, attached to the transmittal letter (July 14, 1998) from the City Clerk, and the confidential report (July 20, 1998) from the General Secretary, Metropolitan Toronto Coach Terminal Inc., be received and forwarded to Council for information.

IN CAMERA

19.COMPLIANCE AUDIT OF ELECTION CAMPAIGN FINANCES OF A CANDIDATE

City Clerk

(September 14, 1998)

Forwarding the action of the Audit Committee and recommending that the City Solicitor be requested to report In Camera, to the Strategic Policies and Priorities Committee on September 24, 1998, on the legal implications and options pertaining to the issues identified in the report (August 28, 1998) from the City Auditor.

IN CAMERA

20.COLLECTIVE BARGAINING ADVISORY PANEL

Executive Director of Human Resources and

Chief Administrative Officer

(August 27, 1998)

Recommending that the foregoing report be received for information.

IN CAMERA

21.SEPARATION PROGRAM FOR EXECUTIVE, MANAGEMENT AND EXCLUDED STAFF

Executive Director of Human Resources and

Chief Administrative Officer

(August 27, 1998)

Outlining concerns respecting the Council approved Separation Program and proposing recommendations to respond to those concerns.

IN CAMERA

22.YEAR 2000 ISSUE LIABILITIES AND INSURANCE

City Solicitor

(September 7, 1998)

Forwarding a report on the possible liabilities of the City, Council and the executive management resulting from the Year 2000 issue and the insurance protection available to cover these liabilities.