November 19, 1998
To:Strategic Policies and Priorities Committee
From:City Clerk
Re:Replacement of Police Vehicles
Recommendation:
The Budget Committee on November 18, 1998 recommended to the Strategic Policies
and Priorities Committee and Council the adoption of the report (October 30, 1998)
from the Commissioner of Corporate Services regarding the replacement of 146 Police
vehicles.
The Budget Committee also reports having requested:
(1)the Commissioner of Corporate Services to report back to the Budget Committee on:
(a)whether the Toronto Police Service is using "no-name products" to repair its vehicles;
(b)if usable spare parts are removed from vehicles prior to their demolition;
(c)the make and number of new leased vehicles that have been acquired; and
(d)whether a decision has been made not to lease any further vehicles other than for
intelligence or surveillance use; and
(2)the Chair of the Toronto Police Services Board to provide a report to the next meeting of
the Budget Committee scheduled for December 8, 1998 on the flat cost per kilometre for
Police vehicles.
Councillor Gardner, Chair, Toronto Police Services Board, appeared before the Budget
Committee in connection with this matter.
Background:
The Budget Committee on November 18, 1998, had before it a report (October 30, 1998) from
the Commissioner of Corporate Services regarding the replacement of police vehicles,
reviewing a request from the Toronto Police Service for replacement of 146 vehicles.
City Clerk
Barbara Liddiard/cp
Item No. 15
Attachment
c.Chief Financial Officer and Treasurer
Director of Budgets
Commissioner of Corporate Services
Police Chief David Boothby
Mr. Stan Burrows, Director, Fleet Management
Mr. F. Chen, Director, Finance and Administration, Toronto Police Service
(Report dated October 30, 1998 addressed to the
Budget Committee from the
Commissioner, Corporate Services)
Purpose:
To respond to the request that Fleet Management Services Division review a request from the
Toronto Police Service for replacement of 146 vehicles.
Funding sources, Financial Implications and Impact Statement:
Replacement of 146 vehicles would cost approximately $3.815 million with funds coming
from the City's Vehicle and Equipment Replacement Reserve. Toronto Police Services do not
contribute to the City's reserve, however, during the 1998 Operating Budget a contribution of
$2.6 million was approved to partially offset purchases in the amount of $3.8 million from the
reserve. The reserve receives contributions from Departments to ensure that funds are
available to replace vehicles and equipment that have reached the end of their useful life. The
reserve is currently underfunded given the current size of the City's fleet of vehicles and
equipment.
Recommendations:
It is recommended that:
- The purchase of 146 cars for the Toronto Police Service be approved;
- Funds in the amount of $3,815,000 be approved from the Vehicle and Equipment
Replacement Reserve, for this purpose;
- Proceeds from the disposal of the surplus units be deposited to the Vehicle and Equipment
Replacement Reserve.
Council Reference/Background/History:
During consideration of the 1998 Operating Budget of the Toronto Police Service, approval
was granted for the purchase of 118 vehicles totalling approximately $3.8 million. The
balance of the request was referred to Fleet Management Services for review.
In the past, funds were provided and police vehicles were purchased through the Police
Services Operating Budget.
Comments and/or Discussion and/or Justification:
The Director of Fleet Management Services met three times with Toronto Police Services staff
to discuss vehicle replacement. On September 18, 1998, Chief Boothby forwarded
information to support the request for 146 new cars (copy attached).
After reviewing the information provided, further clarification was requested regarding
administrative vehicles scheduled for replacement. That clarification was received on October
20, 1998 (copy attached).
The vehicles identified for replacement are beyond economical repair, given the number of
kilometers driven, age, anticipated repairs required and salvage value of the units. I support
the purchase of 33 marked cars and 113 plain cars, all for front line operations. I have been
assured that the 146 new cars, will replace front line cars which will then be rotated through
the Toronto Police Service fleet, to enable the actual units identified for replacement to be
disposed of.
Funds for the purchase of these units should be taken from the Vehicle and Equipment
Replacement Reserve. Any proceeds from the disposal of the surplus units should be allocated
to the reserve to offset a portion of the cost. The Chief Financial Officer and Treasurer agrees
with the source of funds.
Conclusions:
After reviewing the information provided by the Toronto Police Service, the Director of Fleet
Management Services and I support the replacement of the 146 units requested.
Contact Name:
Stan Burrows, Director Fleet Management Services
Telephone No.: 392-7791
Fax: 392-7301