August 10, 1998

ALL STANDING COMMITTEES, COMMUNITY COUNCILS,

SPECIAL COMMITTEES AND TASK FORCES:

I am enclosing for your information and any attention deemed necessary, Clause No.5 contained in Report No. 10 of The Special Committee to Review the Final Report of the Toronto Transition Team, headed "Procedural By-law Amendment to Permit Request for Recorded Votes at Meetings of Standing Committees and Committees of Council", which was adopted, without amendment, by the Council of the City of Toronto at its meeting held on July29, 30and31,1998.

for City Clerk

J.A. Abrams/csb

Encl.

Clause sent to:All Standing Committees, Community Councils,

Special Committees and Task Forces

Ms. Rhona Swarbrick, Etobicoke Citizens for Effective Government

c:Interim Contacts, Secretariat Division

CITY CLERK

Clause embodied in Report No. 10 of the Special Committee to Review the Final Report of the Toronto Transition Team, as adopted by the Council of the City of Toronto at its meeting held on July 29, 30 and 31, 1998.

5

Procedural By-Law Amendment to Permit

Request for Recorded Votes at Meetings of

Standing Committees and Committees of Council

(City Council on July 29, 30and 31, 1998, adopted this Clause, without amendment.)

The Special Committee to Review the Final Report of the Toronto Transition Team recommends that the Council Procedural By-law be amended to provided that recorded votes be permitted at Standing Committee and Task Force meetings.

The Special Committee to Review the Final Report of the Toronto Transition Team submits the following communication (June 14, 1998) from Ms. Rhona Swarbrick, Etobicoke Citizens for Effective Government:

The "request for a recorded vote" has recently been incorporated into the procedures for meetings of Community Councils. What remains now is to amend the by-law to include the provision for a call for a recorded vote at all political meetings (i.e., Standing Committees and other Committees of Council).

It would be appreciated if this item could be included in the Friday, June 26, 1998 agenda. We will be available at that time to depute (if required), or respond to questions Committee Members may want to ask.

We suggest that the amendment clarify that the results of recorded votes be included in the reports that go to Council as well as in the minutes of the committee meetings.

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Ms. Rhona Swarbrick, Etobicoke Citizens for Effective Government, appeared before the Special Committee to Review the Final Report of the Toronto Transition Team in connection with the foregoing matter.