November 12, 1998
To:Striking Committee
From:City Clerk
Subject:1999 Council Meeting Schedule
Purpose:
To recommend a schedule of meetings for Council, its Standing Committees and Community
Councils, in 1999.
Funding Sources, Financial Implications and Impact Statement:
There are no funding implications.
Recommendations:
It is recommended that:
(1) option 4(a) (Appendix "F"), based on a two and three-week meeting cycle for City
Council, be approved, and that the 1999 schedule of meetings submitted as Appendix "H" to
this report be adopted;
(2) a copy of the 1999 Schedule of Meetings be circulated to the City's agencies, boards,
commissions, Council-appointed task forces, special committees and sub-committees with a
request that wherever possible, they avoid scheduling meetings which conflict with City
Council meetings and the Standing Committees to which they report;
(3)subject to City Council adopting staff recommendation (1), the City Clerk and Solicitor be
requested to report on possible amendments to the Procedural By-law to implement the
recommended 1999 meeting schedule, and in particular, address deferrals of Council business
from one meeting to another and ways to control the potential for "fast tracking" Committee
business as a major exception to the legislative process;
(4)in order to give Members and the public sufficient time to review agenda items in advance
of meetings, the current practice of issuing supplemental agendas or "walk-in" items be
discontinued, and that any late item be accepted only if it pertains to an item that is already
listed on the main agenda or if it is a matter of emergency health or safety, or legal deadline,
of if it is a matter referred from one committee to another committee within the meeting cycle,
and in the event of a late item, it must be received by the City Clerk in sufficient time for
distribution to Members no later than the day before a meeting;
(5)subject to City Council's decision on a revised Council-Committee governance structure,
the City Clerk report back, through the Striking Committee, on any amendments to the 1999
Council meeting schedule to accommodate the revised Council-Committee governance
structure; and
(6) the appropriate City Officials be authorized and directed to take the necessary action to
give effect thereto.
Council Reference/Background/History:
City Council must approve a schedule of meetings to permit the orderly consideration of
business in 1999. This report discusses the concerns with the current meeting schedule,
presents options for the 1999 meeting schedule, and recommends a 1999 schedule.
On September 24, 1998, the Strategic Policies and Priorities Committee referred the following
motion by Councillor Nunziata to the City Clerk:
"Unless otherwise decided by Council, regular meetings of the Council shall begin at 9:30
a.m. on every fourth Tuesday, unless such a day shall be a public or civic holiday, in which
case the Council shall meet at 9:30 a.m. on the Wednesday of the same week".
The City Clerk considered this motion in preparing the 1999 meeting schedule.
Comments and/or Discussion and/or Justification:
The Current Meeting Schedule:
The current schedule was established early in 1998 based on City Council's adopted
governance structure. In following the schedule during the past 10 months, a number of issues
have arisen which should be considered in developing the 1999 meeting schedule.
- First, the monthly meetings of City Council are seen to be too long. The three-day and
two-evening City Council meeting is tiring for the Members, staff and the public following
particular issues.
- Second, the decision-making process is too long. It sometimes takes months for an issue to
be identified, addressed in a staff report, considered by a standing committee, and decided
upon by City Council.
- Third, the layered committee structure which has evolved, with matters being referred
through the Budget Committee and Strategic Policies and Priorities Committee to Council,
has produced a bottleneck in the decision-making process. Also, the tendency for matters
to be referred from one committee to another means there is too much lateral movement of
issues between committees before matters get to City Council for a decision. The time
required to accommodate this layered structure has undermined the effectiveness of the
entire schedule. The purpose of each committee, and its reporting responsibilities, must be
clearly defined.
- Fourth, the current schedule makes it extremely difficult for Secretariat staff to follow the
Procedural By-law requirements to prepare and distribute agenda materials for committees
within a practical time frame in advance of a meeting. The current meeting schedule does
not allow for such agenda coordination (e.g., the close timing between standing committee
and Budget Committee and Strategic Policies and Priorities Committee meetings). It seems
as though there are not enough business days in a month to efficiently accommodate the
current City Council-Committee structure and facilitate effective decision-making. The
pressure placed on the Secretariat Unit to accommodate the current schedule is
unsustainable.
Assumptions and Principles:
In designing a schedule of meetings, a number of key assumptions and considerations are
necessary.
Committee Assumptions:
·the Council meeting schedule is established for City Council, Community Councils, and
those Standing Committees which are established through the Procedural By-law and need to
meet on a regular basis;
·the Budget Committee is included in the 1999 schedule as it has already initiated the 1999
budget process and it will need to meet on a regular basis during the first several months of
year to coordinate the operating and capital budgets;
·the Audit, Striking and Nominating Committees meet on a less regular basis and thus, are
not included in this schedule;
·the Board of Health is a special purpose body and not a Standing Committee of Council and
is not included in this schedule, although it reports directly to City Council; and
·special purpose bodies of the City and discretionary committees of City Council, including
special committees, sub-committees and task forces, are not included in the City Council
meeting schedule and are expected to make their own meeting arrangements in consideration
of the adopted Council meeting schedule.
Meeting Considerations:
·the need for frequent enough City Council meetings to permit decision-making that is not
over duly delayed;
·the need for Members to be able to attend other Standing Committee meetings which,
therefore, generally should not be scheduled concurrently, or if they are, should ensure
adequate time for other Councillors to attend a portion of the meeting;
·the Community Councils can meet concurrently;
·the need to ensure adequate time to permit report preparation by City staff, committee
agenda and report management by the Secretariat staff, and review by Members, staff and the
public;
·the provision of time for Members to tend to constituency matters and attend other meetings;
·the need to accommodate a summer break;
·the recognition of days and times of religious significance; and,
·the general principle of not scheduling meetings on a Friday to allow for the scheduling of
agency, board and commission meetings, unless necessary as a result of statutory holidays and
religious days.
Principles are required to guide the development of options and assist the selection of a
preferred schedule. The following principles are to be used for the 1999 meeting schedule.
- The schedule should facilitate a timely procedural process for effective decision-making by
City Council.
- The schedule should be easy to understand and follow by Members, the public and staff.
- The schedule should provide enough flexibility and free time to allow Members to address
their other responsibilities (e.g., task forces, special purpose bodies, constituency work)
- The schedule must be achievable by Clerk's Secretariat staff given current and projected
resources.
It is recognized that the Chief Administrative Officer is currently reviewing the
Council-Committee structure and will be making recommendations for changes to the
structure, to be implemented before or at the halfway point of the current Council term (June
1999), which impact the meeting schedule. The City Clerk is aware that any governance
structure changes may necessitate amendments to the Council schedule. It is recommended
that, subject to Council adopting a revised governance structure, the City Clerk bring forward
a further report outlining any necessary amendments to the 1999 meeting schedule.
Meeting Schedule Options:
Various meeting cycle options were reviewed, including a four-week, three-week, two-week,
and a two- and three-week Council meeting cycle. Appendices "A" through "G" show typical
two month schedules for these options.
(a)Four-Week Council Meeting Cycle:
This option generally replicates the 1998 Council schedule. Community Councils, Standing
Committees and City Council would all continue to meet on monthly basis. This is shown as
option 1(a) in Appendix "A". It allows for the continuation of the current hierarchical practice
of certain financial matters being routed from a Standing Committee to the Budget Committee
and through the Strategic Policies and Priorities Committee to Council, although the tight
time lines would continue to result in delays in agenda and report production and distribution.
This option would require the Budget Committee to accept walk-in items from Standing
Committees since there is not enough time in the schedule to allow for proper agenda
management. The Budget Committee is scheduled one week prior to the Strategic Policies and
Priorities Committee meeting to allow more time for reports to be transmitted to it. It is
assumed that the Community Councils will not deal with financial matters, and therefore, do
not need to report through the Budget Committee. City Council would continue to meet for up
to three days per session starting on a Tuesday. The only meetings on Fridays would be the
Economic Development Committee. This option would lead to 11 City Council meetings
scheduled for 1999. Standing Committee meeting days would also total 11 days in the year.
A variation on this option would schedule concurrent Standing Committee meetings to ensure
Friday meetings are not scheduled and provide another free day for other meetings and
business. This is shown as option 1(b) in Appendix "B". The Standing Committee-Budget
Committee- Strategic Policies and Priorities Committee bottleneck would still exist but there
would be a few more free days between committee meetings.
This option is consistent with the current schedule, which is now familiar to Members, staff
and the public. The necessary conditions for this schedule to be successful would include a
flatter committee structure (i.e., a reduced hierarchy of committees) and a more controlled
agenda management process with no more supplemental committee agendas and "walk-in"
reports to committee permitted only as an exception. It is recommended that the current
practice of issuing supplemental agendas or "walk-in" items be discontinued. Late items
should only be accepted only if it pertains to an item that is already listed on the main agenda
or if it is a matter of emergency health or safety, or legal deadline, or it is a matter referred
from one committee to another committee within a meeting cycle. Any late items should be
received by the City Clerk in sufficient time for distribution to Members no later than the day
before a meeting;
(b)Three-Week Council Meeting Cycle:
In this option City Council, Standing Committees and Community Councils would meet
every three weeks. This is shown as option 2 in Appendix "C". This option would mean
constant "walk-in" reports from Standing Committees to Budget Committee and Strategic
Policies and Priorities Committee. This option would also put extraordinary pressure on the
Secretariat Unit to accommodate agenda preparation, production, printing and distribution
time lines. The re-organized Secretariat Unit could not meet the agenda time lines suggested
by this option. This option was not considered in any detail by staff in selecting a
recommended meeting schedule.
Staff investigated a variation of this option where half the committees would report to one
Council meeting within three weeks and the other half of committees would report to the next
Council meeting in another three weeks (a six-week cycle), but it was concluded that the time
between committee meetings (six weeks) would undermine the ability of the City to do
business effectively. Staff also investigated a three-week Council meeting cycle with monthly
Standing Committees and Community Councils meetings, but the schedule would not be
synchronized and would eventually lead to unacceptable delays between a Committee meeting
and a Council meeting.
(c)Two-Week Council Meeting Cycle:
In this option City Council would meet every two weeks to better distribute its total workload,
whereas the Standing Committees and Community Councils would continue to meet once per
month. This is shown as option 3(a) in Appendix "D". City Council would meet generally
every second and fourth week of the month. One group of Committees (shown shaded in
Appendix "D") would report to one Council meeting (also shown shaded in Appendix "D").
Similarly, the other group of Committee meetings would report to the second Council
meeting. It is assumed that with a division of workload between the Council meetings every
two weeks, fewer Council days per session would be required. Assuming the need for two
Council days per session, there would be a total of four Council days per month. No
Committee or Council meetings would be scheduled for Fridays.
This option would result in 20 City Council meetings per year (the equivalent of 10 meetings
when compared to the 4-week schedule option), and more total hours of Council in session
(25% more in-Council time than the monthly schedule). Standing Committee meeting days
would be reduced to 10 days per year compared to 11 days for the monthly schedule.
A variation on this option would schedule concurrent Standing Committee meetings to
provide more free days for other meetings and business. This is shown as option 3(b) in
Appendix "E".
The implications from this option, including fewer free days, a more complex schedule, the
inability to address the procedural concerns around the hierarchical committee structure, and
greater pressures on Secretariat staff, all suggest this may not be a viable option. While, the
distribution of Committee work across two Council meetings could clear up the size of
Council's agenda for any one meeting, the extra Council meeting days would further reduce
the number of days left over to accommodate special purpose body, task force or constituency
meetings. The complexity around which Committees would report to specified Council
meetings could lead to confusion and could open up the legislative process to abuse by
matters being "fast-tracked" to Council by a Committee before its proper turn. The current
practice of having matters referred from a Standing Committee to Budget Committee to
Strategic Policies and Priorities Committee (with each Committee meeting every four weeks)
could mean that some financial matters may take three to five weeks from the time a Standing
Committee deals with it to Council's final decision.
For a two-week Council meeting cycle to be successful, a number of conditions are necessary.
First, a flatter committee structure is needed where all committees report directly to Council
on a normal basis and referrals to other committees are on an exceptional basis. Second, no
fast tracking of a Committee recommendation to Council before its regular turn would be
needed, and only permitted in extraordinary cases. Third, a more controlled agenda
management process is required with the no more supplemental committee agendas and
"walk-in" reports to committee permitted only for emergency health or safety reasons or legal
deadlines.
(e)Two and Three-Week Council Meeting Cycle:
This option is based on the two-week Council meeting schedule discussed above, but also has
a three-week cycle built-in to accommodate the procedural relationship which has evolved
between Standing Committees, the Budget Committee, and the Strategic Policies and
Priorities Committee. It allows reasonable time lines to accommodate the work flow between
these different committees. A typical schedule is shown as option 4(a) in Appendix "F". In
this option, the Standing Committees (except for the Corporate Services Committee) meet
every five weeks but report to Council about two weeks after their meetings. The Community
Councils, Corporate Service Committee, Budget Committee and Strategic Policies and
Priorities Committee form a second group of committees that meet every five weeks and
report to Council about three weeks after their meetings. These groupings allow for city-wide
operational and policy matters to be addressed at one Council meeting and local, corporate,
and major financial matters to be addressed at the other Council meeting in the cycle.
Grouping the committees any other way such that half the Community Councils meet with
one group and half meet with the other would require more committee days and further
confuse the meeting schedule. No committee or Council meetings are scheduled for Fridays.
This option would result in 18 City Council meetings per year (the equivalent of 9 meetings
when compared to the monthly schedule option), and more total hours of Council in session
(13% more in-Council time than the monthly schedule). Standing Committee meeting days
would be reduced to nine (9) days per year compared to 11 for the monthly schedule.
This option is designed to accommodate the procedural practice of having financial matters
processed through Standing Committee, Budget Committee and the Strategic Policies and
Priorities Committee. Like the two-week option, however, this option still means the
possibility of a five week time line between when a Standing Committee deals with a matter
requiring Budget Committee approval and when City Council makes a decision on the matter.
This option does provide more free days for other meetings and business than the two-week
schedule option. It also is more flexible to accommodate statutory holidays and religious days.
This option still places pressure on Secretariat staff to manage the legislative process and
produce reports, agendas and minutes. Like all the other options, a more controlled agenda
management process is necessary with this option with no more supplemental committee
agendas, and "walk-in" reports permitted on an exceptional basis only.
A variation of this option, with concurrent Standing Committee meetings, is shown as option
4(b) in Appendix "G". Having concurrent meetings would free more time for other business
and special purpose body and task force meetings.
A Recommended 1999 Meeting Schedule:
In considering the principles outlined earlier in this report, option 4(a), based on the two-week
and three-week schedule and shown in Appendix "F", best satisfies all the principles. This
option accommodates the current procedural process which has evolved to allow for a unique
process to be followed for financial matters. The different groupings of public
service-oriented Standing Committees reporting to one Council meeting and Corporate,
financial and community issues reporting to another Council meeting is understandable. This
schedule allows more free days for other City business. Consideration of concurrent
committee meetings should be delayed until a revised committee system is in place so the full
benefit of concurrent meetings can be properly assessed.
This option also provides enough flexibility to accommodate the revised Council-Committee
governance structure to be adopted by City Council. This schedule can be adapted to
accommodate a modified two-week schedule or a four-week schedule to accommodate the
new Committee structure.
Appendix "H" to this report sets out the full 1999 Council meeting schedule based on the two-
and three-week Council meeting cycle. This schedule accommodates a Council spring break
in March and a summer recess. It also accounts for the annual meetings of the Federation of
Canadian Municipalities and the Association of Municipalities of Ontario where
representatives from the City have traditionally played a major role. It is recommended that
the 1999 Council meeting schedule as shown in Appendix "H" be adopted by City Council. If
Council prefers to keep the status quo meeting schedule until the governance structure is
changed, then it is recommended that option 1(a), the modified status quo monthly schedule
(Appendix "A"), should be adopted by City Council until a decision is made on a revised
governance structure. Appendix "I" shows the full 1999 schedule for this option. Subject to
Council adopting a revised governance structure, the City Clerk will report back on any
amendments to the 1999 schedule to accommodate the new Council-Committee structure.
Implementing the recommended 1999 schedule will necessitate amendments to the Procedural
By-law to address a means for dealing with matters deferred from one Council meeting to
another (i.e., are deferred items placed on the agenda of the next scheduled Council meeting
for that group of matters or can they be dealt with at the next successive Council meeting in
two or three weeks?). Also, controls will need to be put in place to prevent Committee matters
from being "fast tracked" to the next immediate Council meeting instead of the proper
Council meeting for which it is scheduled. Exceptions to "fast tracking" will need to be
identified for emergency health and safety matters and legal deadlines. It is recommended that
the City Clerk and Solicitor prepare a report recommending amendments to the Procedural
By-law to ensure the 1999 meeting schedule can be implemented in a practical manner.
Clerk's staff are continuing the legislative process review and anticipate presenting an interim
report to Council before the end of the year which will suggest other process measures to
improve the legislative process and help achieve the recommended 1999 meeting schedule.
The 1999 Council meeting schedule, as adopted by City Council, will be posted to the City
Internet site. The City Clerk's Division will develop a comprehensive reference guide on the
Internet for the meetings of Council, Standing Committees, Community Councils, Special
Committees, sub-committees, agencies, boards and commissions, and task forces.
Conclusions:
Given the current number of committees reporting to City Council and the hierarchical
committee structure, there is very little flexibility to shorten the decision-making process, to
reduce the agenda workload, or to free up more days to accommodate other meetings. In a
typical four-week cycle with 20 business days, 13 days are already allocated for meetings of
Standing Committee, Budget Committee, Community Council, and City Council meetings.
Only seven days are left for all other meetings.
This report recommends a five-week cycle with two Council meetings in a cycle. The more
frequent Council meetings will help to speed up the decision-making process, better distribute
Council's agenda workload, and allow more time for constituency and other meetings. The
schedule does not address or resolve the issues pertaining to the governance structure which is
being undertaken by the CAO. If City Council decides to change the Council-Committee
structure, then the City Clerk will report back with possible scheduling changes to
accommodate the new governance structure.
Contact Name:
Jeffrey A. Abrams, Director, Secretariat, Printing and Distribution, Clerk's Division
Telephone: (416) 392-8670 E-mail: jabrams@city.toronto.on.ca
Peter Fay, Senior Policy and Planning Analyst, City Clerk's Division
Telephone: (416) 392-8668E-mail: pfay@mta1.metrodesk.metrotor.on.ca
________________________
Novina Wong
City Clerk
Attachments:
Appendix "A" - Option 1(a): Status Quo 4-Week Council Meeting Cycle
Appendix "B" - Option 1(b): Modified 4-Week Cycle with Concurrent Standing Committee Meetings
Appendix "C" - Option 2: 3-Week Council Meeting Cycle
Appendix "D" -Option 3(a): 2-Week Council Meeting Cycle
Appendix "E" - Option 3(b): 2-Week Council Meeting Cycle with Concurrent Standing Committee Meetings
Appendix "F" - Option 4(a): 2-Week and 3-Week Council Meeting Cycle
Appendix "G" - Option 4(b): 2-Week and 3-Week Council Meeting Cycle with Concurrent Standing Committee
Meetings
Appendix "H" - 1999 Recommended Schedule of Meetings, City of Toronto Council and Committees
Appendix "I" -1999 Schedule of Meetings (Based on Option 1(a): Status Quo 4-Week Council Meeting Cycle)
OPTION 1(A): STATUS QUO 4-WEEK COUNCIL MEETING CYCLEAPPENDIX A
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
Urban Environment
and Development
Committee
|
Emergency and
Protective Services
Committee |
Works and Utilities
Committee
|
Community and
Neighbourhood
Services Committee
|
Economic Development
Committee |
WEEK 2
|
Corporate Services
Committee |
Budget Committee
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
WEEK 3
|
|
Strategic Policies and
Priorities Committee
|
|
|
|
WEEK 4
|
|
COUNCIL |
COUNCIL |
COUNCIL |
|
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
Urban Environment
and Development
Committee
|
Emergency and
Protective Services
Committee |
Works and Utilities
Committee
|
Community and
Neighbourhood
Services Committee
|
Economic Development
Committee |
WEEK 2
|
Corporate Services
Committee |
Budget Committee
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
WEEK 3
|
|
Strategic Policies and
Priorities Committee
|
|
|
|
WEEK 4
|
|
COUNCIL |
COUNCIL |
COUNCIL |
|
HIGHLIGHTS:
-City Council meets on Tuesday, Wednesday and Thursday.
-11 -16 business days between Standing Committee and Council meetings.
-Economic Development Committee and Council meet on Fridays.
-Only three (3) Fridays reserved for meetings of Special Purpose Bodies.
-Seven (7) free business days for all other meetings.
-Requires Budget Committee to accept walk-in items from Standing Committees.
-Tight production timelines for Budget Committee and Strategic Policies and Priorities Committee.
-Requires supplementary agenda from Budget Committee to Strategic Policies and Priorities Committee.
MEETING TIMES:
Standing Committees:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.
Community Councils:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m.
Council:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m. (Tuesdays and Wednesdays)
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 4:00 p.m. (Thursdays)
OPTION 1(B: MODIFIED 4-WEEK COUNCIL CYCLE WITHAPPENDIX B
CONCURRENT STANDING COMMITTEE MEETINGS
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
Corporate
Services Committee
|
Urban Environment and
Development Committee
------------------------------
Emergency and
Protective Services
Committee |
Community and
Neighbourhood
Services Committee
--------------------------
Works and Utilities
Committee |
Economic
Development
Committee
|
|
WEEK 2
|
Budget Committee |
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
WEEK 3
|
|
Strategic Policies and
Priorities Committee
|
|
|
|
WEEK 4
|
|
COUNCIL |
COUNCIL |
COUNCIL |
|
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
Corporate
Services Committee
|
Urban Environment and
Development Committee
------------------------------
Emergency and
Protective Services
Committee |
Community and
Neighbourhood
Services Committee
--------------------------
Works and Utilities
Committee |
Economic
Development
Committee
|
|
WEEK 2
|
Budget Committee |
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
WEEK 3
|
|
Strategic Policies and
Priorities Committee
|
|
|
|
WEEK 4
|
|
COUNCIL |
COUNCIL |
COUNCIL |
|
HIGHLIGHTS:
-City Council meets on Tuesday, Wednesday and Thursday.
-13 - 16 business days between Standing Committee and Council meeting.
-All Fridays free for meetings of Special Purpose Bodies.
-Nine (9) free business days for other meetings.
-Requires Budget Committee to accept walk-in items from Standing Committees in the previous week.
-Tight production timelines for Budget Committee and Strategic Policies and Priorities Committee.
MEETING TIMES:
Standing Committees:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.
Community Councils:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m.
Council:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m. (Tuesdays)
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m. (Wednesdays and Thursdays)
OPTION 2: 3-WEEK COUNCIL MEETING CYCLEAPPENDIX C
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
Urban Environment
and Development
Committee
-----------------------------
Works and Utilities
Committee
|
Emergency and
Protective Services
Committee
----------------------------
Community and
Neighbourhood Services
Committee |
Corporate Services
Committee
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
WEEK 2
|
Economic
Development
Committee |
Budget Committee
|
Strategic Policies and
Priorities Committee |
|
|
WEEK 3
|
|
|
COUNCIL
|
COUNCIL
|
|
WEEK 4
|
Urban Environment
and Development
Committee
----------------------------
Works and Utilities
Committee |
Emergency and
Protective Services
Committee
-----------------------------
Community and
Neighbourhood Services
Committee
|
Corporate Services
Committee
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 5
|
Economic
Development
Committee
|
Budget Committee |
Strategic Policies and
Priorities Committee
|
|
|
WEEK 1
|
|
|
COUNCIL
|
COUNCIL
|
|
WEEK 2
|
Urban Environment
and Development
Committee
----------------------------
Works and Utilities
Committee
|
Emergency and
Protective Services
Committee
----------------------------
Community and
Neighbourhood Services
Committee
|
Corporate Services
Committee
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
WEEK 3
|
Economic
Development
Committee |
Budget Committee |
Strategic Policies and
Priorities Committee
|
|
|
HIGHLIGHTS:
-City Council meets on Wednesday and Thursday, every three (3) weeks.
-7 - 12 business days between Standing Committees and Council meeting.
-Only 2 Fridays free for meetings of Special Purpose Bodies.
-Five (5) free days for other meetings.
-Requires walk-in items for Budget Committee from all Standing Committees.
-Tight agenda production timelines for all Standing Committees, Community Councils and City Council.
MEETING TIMES:
Standing Committees:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.
Community Councils:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m.
Council:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m. (Wednesday)
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m. (Thursday)
OPTION 3(A): 2-WEEK COUNCIL MEETING CYCLEAPPENDIX D
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
Urban Environment
and Development
Committee
|
Strategic Policies and
Priorities Committee |
Community and
Neighbourhood
Services Committee
|
Works and Utilities
Committee
|
|
WEEK 2
|
Emergency and
Protective Services
Committee |
|
COUNCIL
|
COUNCIL
|
|
WEEK 3
|
Corporate Services
Committee |
Economic Development
Committee
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
WEEK 4
|
Budget Committee |
|
COUNCIL
|
COUNCIL |
|
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
Urban Environment
and Development
Committee
|
Strategic Policies and
Priorities Committee |
Community and
Neighbourhood
Services Committee
|
Works and Utilities
Committee
|
|
WEEK 2
|
Emergency and
Protective Services
Committee |
|
COUNCIL
|
COUNCIL
|
|
WEEK 3
|
Corporate Services
Committee |
Economic Development
Committee
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
WEEK 4
|
Budget Committee |
|
COUNCIL
|
COUNCIL |
|
HIGHLIGHTS:
-City Council meets on Wednesday and Thursday, every two (2) weeks.
-All Standing Committees, with the exception of the Strategic Policies and Priorities Committee, report to one Council meeting.
-The Community Councils and the Strategic Policies and Priorities Committee report to another Council meeting.
-6 - 17 business days between Standing Committees and Council meeting.
-16 - 27 business days between Standing Committee and Council Meeting if review by Budget Committee and Strategic Policies and Priorities Committee
is necessary.
-No concurrent Standing Committee meetings.
-All Fridays free for meetings of Special Purpose Bodies.
-Six (6) free days for other meetings.
-Requires walk-in items for Budget Committee from two Standing Committees.
-Tight production timelines for Economic Development Committee, Budget Committee and Strategic Policies and Priorities Committee.
MEETING TIMES:
Standing Committees:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.
Community Councils:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m.
Council:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m. (Wednesday)
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m. (Thursday)
OPTION 3(b): 2-WEEK COUNCIL MEETING WITHAPPENDIX E
CONCURRENT STANDING COMMITTEE MEETINGS
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
|
Strategic Policies and
Priorities Committee |
Urban Environment
and Development
Committee
----------------------------
Emergency and
Protective Services
Committee |
Community and
Neighbourhood
Services Committee
----------------------------
Works and Utilities
Committee
|
|
WEEK 2
|
Corporate Services
Committee |
|
COUNCIL
|
COUNCIL
|
|
WEEK 3
|
Economic
Development
Committee |
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
WEEK 4
|
Budget Committee |
|
COUNCIL
|
COUNCIL |
|
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
|
Strategic Policies and
Priorities Committee |
Urban Environment
and Development
Committee
----------------------------
Emergency and
Protective Services
Committee |
Community and
Neighbourhood
Services Committee
----------------------------
Works and Utilities
Committee
|
|
WEEK 2
|
Corporate Services
Committee |
|
COUNCIL
|
COUNCIL
|
|
WEEK 3
|
Economic
Development
Committee |
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
WEEK 4
|
Budget Committee |
|
COUNCIL
|
COUNCIL |
|
HIGHLIGHTS:
-All Standing Committees, with the exception of the Strategic Policies and Priorities Committee, report to one Council meeting.
-The Community Councils and the Strategic Policies and Priorities Committee report to another Council meeting.
-7 - 15 business days between Standing Committee and Council meeting.
-17 - 25 business days between Standing Committee and Council Meeting if review by Budget Committee and Strategic Policies and Priorities Committee
is necessary.
-All Fridays free for meetings of Special Purpose Bodies.
-Eight (8) free days for all other meetings.
-Requires supplementary agenda for Budget Committee from one Standing Committee.
-Tight production timeline for Budget Committee and Strategic Policies and Priorities Committee.
MEETING TIMES:
Standing Committees:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.
Community Councils:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m.
Council:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m. (Wednesday)
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m. (Thursday)
OPTION 4(a): 2-WEEK AND 3-WEEK COUNCIL CYCLEAPPENDIX F
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
Urban Environment
and Development
Committee
|
Emergency and
Protective Services
Committee |
Works and Utilities
Committee |
Community and
Neighbourhood
Services Committee
|
|
WEEK 2
|
Economic
Development
Committee
|
Corporate Services
Committee
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
WEEK 3
|
Budget Committee |
|
COUNCIL
|
COUNCIL
|
|
WEEK 4
|
|
Strategic Policies and
Priorities Committee
|
|
|
|
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 5
|
|
|
COUNCIL |
COUNCIL |
|
WEEK 1
|
Urban Environment
and Development
Committee
|
Emergency and
Protective Services
Committee |
Works and Utilities
Committee
|
Community and
Neighbourhood
Services Committee
|
|
WEEK 2
|
Economic
Development
Committee
|
Corporate Services
Committee
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
WEEK 3
|
Budget Committee |
|
COUNCIL
|
COUNCIL
|
|
HIGHLIGHTS:
-City Council meets every 2nd and 5th week of the cycle.
-All Standing Committees and Community Councils meet every five weeks.
-All Standing Committees, with the exception of the Strategic Policies and Priorities Committee and the Corporate Services Committee, report to one
Council meeting.
-The Community Councils, the Strategic Policies and Priorities Committee and the Corporate Services Committee report to another Council meeting.
-No concurrent Standing Committee meetings.
-7 - 16 business days between Standing Committee and Council meeting.
-16 - 22 business days between Standing Committee and Council Meeting if Budget Committee and Strategic Policies and Priorities Committee review is
required.
-All Fridays free for meetings of Special Purpose Bodies.
-Eleven (11) free days for all other meetings.
-Possible walk-in items for Budget Committee from 2 Standing Committees.
-Tight production timeline for Budget Committee and Strategic Policies and Priorities Committee.
MEETING TIMES:
Standing Committees:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.
Community Councils:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m.
Council:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m. (Wednesday)
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m. (Thursday)
OPTION 4(b): 2-WEEK AND 3-WEEK COUNCIL MEETING CYCLEAPPENDIX G
WITH CONCURRENT STANDING COMMITTEE MEETINGS
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 1
|
Economic
Development
Committee |
Urban Environment and
Development Committee
----------------------------
Emergency and
Protective Services
Committee |
Community and
Neighbourhood
Services Committee
----------------------------
Works and Utilities
Committee |
Corporate Services
Committee
|
|
WEEK 2
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
|
|
|
WEEK 3
|
Budget Committee |
|
COUNCIL |
COUNCIL |
|
WEEK 4
|
|
Strategic Policies and
Priorities Committee
|
|
|
|
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
WEEK 5
|
|
|
COUNCIL |
COUNCIL |
|
WEEK 1
|
Economic
Development
Committee |
Urban Environment and
Development Committee
----------------------------
Emergency and
Protective Services
Committee
|
Community and
Neighbourhood
Services Committee
----------------------------
Works and Utilities
Committee
|
Corporate Services
Committee
|
|
WEEK 2
|
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
|
|
|
WEEK 3
|
Budget Committee |
|
COUNCIL
|
COUNCIL |
|
HIGHLIGHTS:
-City Council meets every 2nd and 5th week of the cycle.
-All Standing Committees and Community Councils meet every 5 weeks.
-All Standing Committees, with the exception of the Strategic Policies and Priorities Committee, report to one Council meeting.
-The Community Councils and the Strategic Policies and Priorities Committee report to another Council meeting.
-6 - 17 business days between Standing Committee and Council meeting.
-19 - 22 business days between Standing Committees and Council Meeting if Budget Committee and Strategic Policies and Priorities Committee review is
required.
-All Fridays free for meetings of Special Purpose Bodies.
-13 free days for all other meetings.
-No walk-in items for Budget Committee from Standing Committees.
-Tight production timeline for Budget Committee and Strategic Policies and Priorities Committee.
MEETING TIMES:
Standing Committees:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.
Community Councils:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m.
Council:
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m.; 8:00 p.m. - 10:00 p.m. (Wednesday)
9:30 a.m. - 12:30 p.m.; 2:00 p.m. - 6:00 p.m. (Thursday)
D R A F T
1999 SCHEDULE OF MEETINGSAPPENDIX "H"
CITY OF TORONTO COUNCIL AND COMMITTEES2 - 3 week option
January, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
|
|
1
NEW YEAR'S
DAY |
2 |
3
|
4
|
5
|
6
----------------------
CHRISTMAS EVE
(Eastern Rite) |
7
CHRISTMAS DAY
(Eastern Rite) |
8
|
9 |
10
|
11
Urban Environment
and Development
Committee |
12
Emergency and
Protective Services
Committee |
13
Works and Utilities
Committee
|
14
Community and
Neighbourhood
Services Committee
|
15
|
16 |
17
|
18
Economic
Development
Committee
|
19
Corporate Services
Committee
|
20
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
21
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
22
|
23 |
24/31
|
25
Budget Committee
|
26
|
27
COUNCIL
|
28
COUNCIL |
29 |
30 |
February, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
1
|
2
Strategic Policies and
Priorities Committee |
3
|
4
|
5 |
6 |
7
|
8
|
9
|
10
COUNCIL
|
11
COUNCIL
|
12
|
13 |
14
|
15
Urban Environment
and Development
Committee
-----------------------
CHINESE
NEW YEAR'S EVE |
16
CHINESE
NEW YEAR |
17
Works and Utilities
Committee |
18
Community and
Neighbourhood
Services Committee
|
19
Emergency and
Protective Services
Committee*
|
20 |
21
|
22
Economic
Development
Committee
|
23
Corporate Services
Committee
|
24
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
25
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
26
|
27 |
28
|
|
|
|
|
|
|
* Rescheduled from Tuesday, February 16 (Chinese New Year) to Friday, February 19.
March, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
1
Budget Committee |
2
|
3
COUNCIL
|
4
COUNCIL
|
5
|
6 |
7
<----------------------
|
8
------------------------- |
9
--------------- MARCH |
10
BREAK--------------- |
11
------------------------ |
12
------------------------- |
13
-------------------> |
14
<------------------------
|
15
---------------------------
|
16
--------------- MARCH
|
17
BREAK---------------
|
18
------------------------
|
19
------------------------- |
20
--------------------->
|
21
|
22
|
23
Strategic Policies and
Priorities Committee
|
24
|
25
|
26
|
27
|
28
|
29
|
30
COUNCIL * |
31
COUNCIL
----------------------
FIRST NIGHT OF
PASSOVER |
|
|
|
*Rescheduled from Thursday, April 1 (Passover) to Tuesday, March 30.
April, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
|
1
PASSOVER |
2
GOOD FRIDAY
PASSOVER |
3 |
4
EASTER SUNDAY
|
5
EASTER MONDAY
|
6
Emergency and
Protective Services
Committee
-------------------------
Urban Environment
and Development
Committee * |
7
Works and Utilities
Committee |
8
Community and
Neighbourhood
Services Committee |
9
GOOD FRIDAY
(Orthodox) |
10 |
11
EASTER SUNDAY
(Orthodox)
|
12
Economic
Development
Committee
|
13
Corporate Services
Committee |
14
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
15
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
16 |
17 |
18
|
19
Budget Committee
|
20
|
21
COUNCIL |
22
COUNCIL |
23 |
24 |
25
|
26
|
27
Strategic Policies and
Priorities Committee |
28
|
29
|
30 |
|
* Rescheduled from Monday, April 5 (Easter Monday) to Tuesday, April 6. The Emergency and Protective Services Committee and the Urban
Environment and Development
Committee will be meeting on the same day.
May, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
|
|
|
1 |
2
|
3
|
4
|
5
COUNCIL |
6
COUNCIL
|
7
|
8 |
9
|
10
Urban Environment
and Development
Committee
|
11
Emergency and
Protective Services
Committee
|
12
Works and Utilities
Committee |
13
Community and
Neighbourhood
Services Committee |
14 |
15 |
16 |
17
Economic
Development
Committee |
18
Corporate Services
Committee |
19
Scarborough CC.
East York CC.
Etobicoke CC.
North York CC.
Toronto CC.
York CC. |
20
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
21 |
22
|
23
|
24
VICTORIA DAY
|
25
Budget Committee *
|
26
COUNCIL |
27
COUNCIL |
28 |
29 |
30
|
31 |
|
|
|
|
|
* Rescheduled from Monday, May 24 (Victoria Day) to Tuesday, May 25.
June, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
1
Strategic Policies and
Priorities Committee |
2
|
3
|
4
Federation of
Canadian
Municipalities
Annual Conference
June 4-7, 1999
Halifax, Nova Scotia |
5
FCM
Conference |
6
FCM
Conference
|
7
FCM
Conference |
8
|
9
COUNCIL |
10
COUNCIL
|
11
|
12 |
13
|
14
Urban Environment
and Development
Committee
|
15
Emergency and
Protective Services
Committee |
16
Works and
Utilities
Committee
|
17
Community and
Neighbourhood
Services Committee |
18 |
19 |
20
|
21
Economic
Development
Committee
|
22
Corporate Services
Committee |
23
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
24
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
25 |
26 |
27
|
28
Budget Committee |
29
COUNCIL *
|
30
COUNCIL
|
|
|
|
* Rescheduled from Thursday, July 1 (Canada Day) to Tuesday, June 29.
July, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
|
1
CANADA DAY
|
2 |
3 |
4
|
5
Urban Environment *
and Development
Committee
----------------------
Emergency and
Protective Services
Committee |
6
Strategic Policies and
Priorities Committee
|
7
Works and *
Utilities Committee
----------------------
Community and
Neighbourhood
Services Committee |
8
Corporate Services
Committee *
|
9
Economic *
Development
Committee
|
10 |
11
|
12
Budget Committee *
|
13
East York CC. *
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC.
|
14
COUNCIL
|
15
COUNCIL
|
16
East York CC. *
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC.
(if required) |
17 |
18
|
19
|
20
Strategic Policies *
and Priorities
Committee
|
21
|
22
|
23
|
24 |
25
|
26
|
27
COUNCIL *
|
28
COUNCIL *
|
29
COUNCIL *
|
30 |
31 |
* Compressed schedule before summer break.
August, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
1
|
2
SIMCOE DAY
(Civic Holiday) |
3 |
4
|
5
|
6
|
7 |
8
|
9
|
10
|
11
|
12
|
13
|
14 |
15
|
16
|
17
|
18
|
19
|
20 |
21 |
22
Association of
Municipalities of
Ontario
Annual Conference
August 22-25, 1999
Toronto, Ontario
|
23
AMO
Annual Conference
|
24
AMO
Annual Conference
|
25
AMO
Annual Conference
|
26
|
27 |
28 |
29
|
30
|
31
|
|
|
|
|
September, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
1
|
2
|
3
|
4 |
5
|
6
LABOUR DAY
|
7
Emergency and
Protective Services
Committee |
8
Works and Utilities
Committee
|
9
Community and
Neighbourhood
Services Committee
|
10
Urban Environment
and Development
Committee *
|
11
ROSH
HASHANNAH |
12
|
13
Economic
Development
Committee
|
14
Corporate Services
Committee
|
15
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC.
|
16
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
17 |
18 |
19
|
20
YOM KIPPUR
|
21
Budget Committee **
|
22
COUNCIL
|
23
COUNCIL
|
24
|
25 |
26
|
27
|
28
Strategic Policies and
Priorities Committee
|
29
|
30
|
|
|
* Rescheduled from Monday, September 6 (Labour Day) to Friday, September 10.
** Rescheduled from Monday, September 20 (Yom Kippur) to Tuesday, September 21.
October, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
|
|
1 |
2 |
3
|
4
|
5
|
6
COUNCIL |
7
COUNCIL
|
8
|
9 |
10
|
11
THANKSGIVING
DAY
|
12
Emergency and
Protective Services
Committee |
13
Works and Utilities
Committee
|
14
Community and
Neighbourhood
Services Committee
|
15
Urban Environment
and Development
Committee *
|
16 |
17
|
18
Economic
Development
Committee
|
19
Corporate Services
Committee |
20
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC.
|
21
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
22 |
23 |
24/31
|
25
Budget Committee
|
26
|
27
COUNCIL
|
28
COUNCIL
|
29 |
30 |
* Rescheduled from Monday, October 11 (Thanksgiving Day) to Friday, October 15.
November, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
1
|
2
Strategic Policies and
Priorities Committee |
3
|
4
|
5 |
6 |
7
|
8
|
9
COUNCIL * |
10
COUNCIL
|
11
REMEMBRANCE
DAY |
12
|
13 |
14
|
15
Urban Environment
and Development
Committee
|
16
Emergency and
Protective Services
Committee
|
17
Works and Utilities
Committee |
18
Community and
Neighbourhood
Services Committee
|
19 |
20 |
21
|
22
Economic
Development
Committee
|
23
Corporate Services
Committee
|
24
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
25
East York CC.
Etobicoke CC.
North York CC.
Scarborough CC.
Toronto CC.
York CC. |
26 |
27 |
28
|
29
Budget Committee
|
30
|
|
|
|
|
* Rescheduled from Thursday, November 11 (Remembrance Day) to Tuesday, November 9.
December, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
1
COUNCIL
|
2
COUNCIL
|
3 |
4
HANUKKAH |
5
|
6
|
7
Strategic Policies and
Priorities Committee |
8
|
9
|
10
|
11 |
12
|
13
|
14
|
15
COUNCIL
|
16
COUNCIL
|
17 |
18 |
19
|
20
|
21
|
22 |
23 |
24
CHRISTMAS
EVE |
25
CHRISTMAS
DAY |
26
BOXING DAY
|
27
|
28
|
29
|
30 |
31 |
|
C:\IN\IT003
D R A F T
1999 SCHEDULE OF MEETINGSAPPENDIX "I"
Status Quo 4-week cycle
CITY OF TORONTO COUNCIL AND COMMITTEES
January, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
|
|
1
NEW YEAR'S
DAY |
2 |
3
|
4
|
5
|
6
----------------------
CHRISTMAS EVE
(Eastern Rite) |
7
CHRISTMAS DAY
(Eastern Rite) |
8
|
9 |
10
|
11
Urban Environment
and Development
Committee |
12
Emergency and
Protective Services
Committee
|
13
Works and Utilities
Committee |
14
Community and
Neighbourhood
Services Committee
|
15
Economic
Development
Committee
|
16 |
17
|
18
Corporate Services
Committee
|
19
Budget Committee |
20
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
21
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
22
|
23 |
24/31
|
25
|
26
Strategic Policies
and Priorities
Committee |
27
|
28 |
29 |
30 |
Note:Some meetings rescheduled due to various holidays.
No meetings scheduled the month of August.
February, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
1
|
2
COUNCIL
|
3
COUNCIL
|
4
COUNCIL |
5 |
6 |
7
|
8
Urban Environment
and Development
Committee
|
9
Emergency and
Protective Services
Committee |
10
Works and Utilities
Committee |
11
Community and
Neighbourhood
Services Committee
|
12
Economic
Development
Committee
|
13 |
14
|
15
Corporate Services
Committee
-----------------------
CHINESE
NEW YEAR'S EVE |
16
CHINESE
NEW YEAR |
17
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
18
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
19
Budget Committee * |
20 |
21
|
22
|
23
Strategic Policies
and Priorities
Committee |
24 |
25 |
26 |
27 |
28
|
|
|
|
|
|
|
* Rescheduled from Tuesday, February 16 (Chinese New Year) to Friday, February 19.
March, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
1
|
2
COUNCIL
|
3
COUNCIL
|
4
COUNCIL
|
5
|
6 |
7
<----------------------
|
8
------------------------- |
9
--------------- MARCH |
10
BREAK--------------- |
11
------------------------ |
12
------------------------- |
13
-------------------> |
14
<------------------------
|
15
---------------------------
|
16
--------------- MARCH
|
17
BREAK---------------
|
18
------------------------
|
19
------------------------- |
20
--------------------->
|
21
|
22
Urban Environment
and Development
Committee
|
23
Emergency and
Protective Services
Committee
|
24
Community and
Neighbourhood
Services Committee
-----------------------
Works and Utilities
Committee****
|
25
Corporate Services
Committee *
|
26
Economic
Development
Committee
|
27
|
28
|
29
Budget Committee **
|
30
East York C.C. ***
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
31
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
-----------------------
FIRST NIGHT OF
PASSOVER |
|
|
|
To accommodate Passover and Good Friday -
* Rescheduled from Monday, March 29 to Thursday, March 25.
** Rescheduled from Tuesday, March 30 to Monday, March 29.
*** Rescheduled from Thursday, April 1 to Tuesday, March 30.
****Community and Neighbourhood Services Committee and Works and Utilities Committee meeting on the same day on Wednesday, March 24.
April, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
|
1
PASSOVER |
2
GOOD FRIDAY
PASSOVER |
3 |
4
EASTER SUNDAY
|
5
EASTER MONDAY
|
6
Strategic Policies
and Priorities
Committee
|
7
|
8
|
9
GOOD FRIDAY
(Orthodox) |
10 |
11
EASTER SUNDAY
(Orthodox)
|
12
|
13
COUNCIL
|
14
COUNCIL
|
15
COUNCIL
|
16 |
17 |
18
|
19
Urban Environment
and Development
Committee
|
20
Emergency and
Protective Services
Committee |
21
Works and Utilities
Committee |
22
Community and
Neighbourhood
Services Committee |
23
Economic
Development
Committee |
24 |
25
|
26
Corporate Services
Committee
|
27
Budget Committee |
28
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
29
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
30 |
|
May, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
|
|
|
1 |
2
|
3
|
4
Strategic Policies
and Priorities
Committee |
5
|
6
|
7
|
8 |
9
|
10
|
11
COUNCIL
|
12
COUNCIL
|
13
COUNCIL
|
14 |
15 |
16 |
17
Urban Environment
and Development
Committee |
18
Emergency and
Protective Services
Committee |
19
Community and
Neighbourhood
Services *
-----------------------
Works and Utilities
Committee |
20
Corporate Services
Committee |
21
Economic
Development
Committee |
22
|
23
|
24
VICTORIA DAY
|
25
Budget Committee
|
26
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
27
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
28 |
29 |
30
|
31 |
|
|
|
|
|
* Community and Neighbourhood Services Committee and Works and Utilities Committee meet on the same day on May 19.
**Rescheduled from Monday, May 24 (Victoria Day) to Thursday, November 20.
June, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
1
Strategic Policies and
Priorities Committee |
2
|
3
|
4
Federation of
Canadian
Municipalities
Annual Conference
June 4-7, 1999
Halifax, Nova Scotia |
5
FCM
Conference |
6
FCM
Conference
|
7
FCM
Conference |
8
|
9
COUNCIL
|
10
COUNCIL
|
11
COUNCIL *
|
12 |
13
|
14
Urban Environment
and Development
Committee
|
15
Emergency and
Protective Services
Committee
|
16
Works and Utilities
Committee
|
17
Community and
Neighbourhood
Services Committee
|
18
Economic
Development
Committee |
19 |
20
|
21
Corporate Services
Committee
|
22
Budget Committee
|
23
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
24
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
25 |
26 |
27
|
28
|
29
Strategic Policies and
Priorities Committee |
30
|
|
|
|
* Rescheduled from Tuesday, June 8 to Friday, June 11 due to the FCM Conference.
July, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
|
1
CANADA DAY
|
2 |
3 |
4
|
5
|
6
COUNCIL
|
7
COUNCIL
|
8
COUNCIL
|
9
Economic
Development
Committee *
|
10 |
11
|
12
Corporate Services
Committee *
|
13
Urban Environment *
and Development
Committee
------------------------
Emergency and
Protective Services
Committee
|
14
Community and *
Neighbourhood
Services Committee
----------------------
Works and Utilities
Committee
|
15
East York C.C. *
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
16
East York C.C. *
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
17 |
18
|
19
Budget Committee *
|
20
Strategic Policies and
Priorities Committee *
|
21 |
22 |
23 |
24 |
25
|
26
|
27
COUNCIL *
|
28
COUNCIL *
|
29
COUNCIL *
|
30 |
31 |
* Compressed cycle before summer break.
August, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
1
|
2
SIMCOE DAY
(Civic Holiday) |
3 |
4
|
5
|
6
|
7 |
8
|
9
|
10
|
11
|
12
|
13
|
14 |
15
|
16
|
17
|
18
|
19
|
20 |
21 |
22
Association of
Municipalities of
Ontario
Annual Conference
August 22-25, 1999
Toronto, Ontario
|
23
AMO
Annual Conference
|
24
AMO
Annual Conference
|
25
AMO
Annual Conference
|
26
|
27 |
28 |
29
|
30
|
31
|
|
|
|
|
September, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
1
|
2
|
3 |
4 |
5
|
6
LABOUR DAY
|
7
Urban Environment
and Development
Committee
-------------------------
Emergency and
Protective Services
Committee |
8
Works and Utilities
Committee
|
9
Community and
Neighbourhood
Services Committee
|
10
Economic
Development
Committee
|
11
ROSH
HASHANNAH |
12
|
13
Corporate Services
Committee
|
14
Budget Committee
|
15
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
16
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
17 |
18 |
19
|
20
YOM KIPPUR
|
21
Strategic Policies and
Priorities Committee |
22 |
23 |
24 |
25 |
26
|
27
|
28
COUNCIL
|
29
COUNCIL
|
30
COUNCIL
|
|
|
* Rescheduled from Monday, September 6 (Labour Day) to Tuesday, September 7.
Urban Environment and Development Committee and Emergency and Protective Services Committee meet on the same day on September 7.
October, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
|
|
1 |
2 |
3
|
4
Urban Environment
and Development
Committee
|
5
Emergency and
Protective Services
Committee
|
6
Works and Utilities
Committee
|
7
Community and
Neighbourhood
Services Committee
|
8
Economic
Development
Committee
|
9 |
10
|
11
THANKSGIVING
DAY
|
12
Corporate Services
Committee *
|
13
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
14
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
15
Budget Committee ** |
16 |
17
|
18
|
19
Strategic Policies and
Priorities Committee
|
20 |
21 |
22 |
23 |
24/31
|
25
|
26
COUNCIL
|
27
COUNCIL
|
28
COUNCIL
|
29 |
30 |
* Rescheduled from Monday, October 11 (Thanksgiving Day) to Tuesday, October 12.
** Rescheduled from Tuesday, October 12 to Friday, October 15.
November, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
1
Urban Environment
and Development
Committee
|
2
Emergency and
Protective Services
Committee |
3
Works and Utilities
Committee
|
4
Community and
Neighbourhood
Services Committee
|
5
Economic
Development
Committee |
6 |
7
|
8
Corporate Services
Committee
|
9
Budget Committee
|
10
East York C.C.
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
11
REMEMBRANCE
DAY |
12
East York C.C. *
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
13 |
14
|
15
|
16
Strategic Policies and
Priorities Committee
|
17
|
18
|
19 |
20 |
21
|
22
|
23
COUNCIL
|
24
COUNCIL
|
25
COUNCIL
|
26 |
27 |
28
|
29
Corporate Services
Committee **
|
30
Urban Environment
and Development
Committee **
--------------------------
Emergency and
Protective Services
Committee |
|
|
|
|
* Rescheduled from Thursday, November 11 (Remembrance Day) .
** Compressed cycle before Christmas break.
December, 1999
SUNDAY
|
MONDAY |
TUESDAY |
WEDNESDAY |
THURSDAY |
FRIDAY |
SATURDAY |
|
|
|
1
Works and Utilities
Committee **
------------------------
Community and
Neighbourhood
Services Committee |
2
East York C.C. **
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C.
|
3
East York C.C. **
Etobicoke C.C.
North York C.C.
Scarborough C.C.
Toronto C.C.
York C.C. |
4
HANUKKAH |
5
|
6
Budget Committee ** |
7
Strategic Policies and
Priorities Committee
**
|
8
|
9
|
10
|
11 |
12
|
13
|
14
COUNCIL
|
15
COUNCIL
|
16
COUNCIL
|
17 |
18 |
19
|
20
|
21
|
22 |
23 |
24
CHRISTMAS
EVE |
25
CHRISTMAS
DAY |
26
BOXING DAY
|
27
|
28
|
29
|
30 |
31 |
|
** Compressed cycle before Christmas break.
C:\IN\IT003