SPECIAL COMMITTEE TO REVIEW THE FINAL

REPORT OF THE TORONTO TRANSITION TEAM

  A G E N D A

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

CONFIRMATION OF MINUTES.

  DEPUTATIONS.The List will be available at the Meeting.

COMMUNICATIONS/REPORTS.

 1.GOVERNANCE STRUCTURE FOR HERITAGE SERVICES.

 (DEPUTATION ITEM.)

 Chief Administrative Officer.

(July 10, 1998)

 Recommending that:

 (1)To foster a partnership among citizens, Council, and City program staff which will continue to engage citizens in the development and delivery of City heritage policies and programs, the general structure of City heritage functions outlined in this report be approved, including:

 (a)the continuation of the Toronto Historical Board, Heritage Toronto, comprised primarily of citizens nominated by the heritage community, and empowered to recommend to Council a Heritage Master Plan for the City, to recommend to Council heritage strategies and policies for all City programs, and to manage and distribute heritage funds donated privately;

 (b)the establishment of a single Toronto Architectural and Conservation Advisory Committee organized into seven committees as follows:

 (I)six LACAC panels comprised of citizens selected by and reporting to Community Councils as an integral part of the planning protocol on issues related to Parts IV and V of the Ontario Heritage Act; to be empowered to enforce Council's heritage by-laws; to recommend capital grants for preservation of heritage properties; and to help increase public awareness and knowledge of heritage conservation through plaquing, walking tours, lectures, etc;

 (ii)a City-wide Preservation Commission comprised of representatives of each of the LACAC panels to report to the Urban Development and Planning Committee on heritage issues of city-wide significance and to coordinate the policies and strategies of the LACAC panels;

 (c)the continuation of existing and the establishment of new site specific boards as required, comprised of citizens interested in the operations of individual sites and reporting to the Economic Development Committee, to develop programs, direct the operations, and manage resources allocated to museums and heritage sites; and

 (d)the City Culture Office work with staff of other City departments to promote heritage issues in all City programs, provide staff support to the LACAC panels, oversee the overall portfolio of City heritage resources and allocate human and financial resources to specific sites for use by sites;

 (2)the Commissioner of Economic Development, Parks, Culture and Tourism, in consultation with the current Toronto Historical Board, the Scarborough Historical Museum Board, and the Executive Director of Human Resources arrange for integration of staff into the Culture Office and report to the Amalgamation Office on the timeframe, strategy, and budgetary impact for staffing the Culture Office in the longer term;

 (3)the City Clerk report further on the process for citizen selection of LACAC members by the Community Councils;

 (4)site specific boards and advisory committees be continued and their members re-appointed, and the Culture Office report to the Task Force on Agencies, Board and Commissions on the structure, size and composition of boards for the sites currently managed by the existing Toronto Historical Board;

 (5)the Culture Office consult with the heritage community in developing a process for selecting members for Heritage Toronto and report further to the Economic Development Committee on a process agreeable to the heritage community;

 (6)the City Solicitor, in consultation with all appropriate stakeholders, develop for Council approval any necessary by-laws and agreements between the City and Heritage Toronto, LACAC's, and heritage site boards;

 (7)the Commissioner of Finance, in consultation with the Culture Office, report on the impact of the restructuring on the 1998 and 1999 budgets; and

 (8)the appropriate officials be authorized to take the necessary actions to give effect thereto.

  1(a).Interim Contact,

Etobicoke Community Council.

(April 9, 1998)

 Advising that the Etobicoke Community Council on April 1, 1998, recommended that the Special Committee to Review the Final Report of the Toronto Transition Team be advised that the Etobicoke Community Council endorses Scenario 2A presented in a submission dated April 1, 1998, from the Etobicoke Historical Board.

  1(b).Interim Contact,

North York Community Council.

(July 2, 1998)

 Advising that the North York Community Council on June 24, 1998, referred to the Special Committee to Review the Final Report of the Toronto Transition Team, without comment, the communication (June 12, 1998) from Mr. Lawrence Leonoff, Chair, North York Heritage Committee, such communication endorsing the position of the Heritage Committee, and requesting that this be forwarded to the Special Committee for consideration.

  1(c).Interim Contact,

Scarborough Community Council

(May 7, 1998)

 Advising that the Scarborough Community Council, on May 6, 1998, directed that The Special Committee to Review the Final Report of the Toronto Transition Team be advised that Scarborough Community Council supports, in principle, the following recommendations presented by Mr. Richard Schofield on behalf of the Scarborough Local Architectural Conservation Advisory Committee and the Scarborough Historical Museums Board:

 (1)the need to continue volunteer local citizen participation at the local community level;

 (2)the continuation of a Scarborough Local Architectural Conservation Advisory Committee (LACAC) to make recommendations to a central "preservation" body on matters relating to Sections IV and V of The Ontario Heritage Act (as required by the Act) and to liaise with the Scarborough Community Council on matters relating to the study, preservation and promotion of the local community's built and natural heritage;

 (3)the establishment of a separate Toronto committee to deal with the issues of Heritage Preservation (LACAC) and a separate Toronto committee to deal with the issues of Museum Management; and that these two separate bodies report through the Culture Office to Council;

 (4)the preparation of a By-law and/or Memorandum of Agreement between the City and the Toronto Museums Committee, concerning the future management of Museums in the new City of Toronto; and

 (5)the employment by the City of all staff of Toronto Museums, under the Management of the City of Toronto and the Toronto Museums Committee, as well as staff of the Culture Office in Toronto.

  1(d).Communications received from the following registering concern respecting heritage issues in the City of Toronto:

 (1)(March 30, 1998) from Mr. John D. Bertram, Chair, Todmorden Mills Museum;

 (2)(April 2, 1998) from Ms. Peggy Kurtin, President, Cabbagetown Preservation Association;

 (3)(April 2, 1998) from Ms. Elizabeth Ingolfsrud, Chairman, Etobicoke Historical Board;

 (4)(April 3, 1998) from Mr. John Colautti, President, Parkdale Village Ratepayers' Association;

 (5)(April 4, 1998) from Ms. Margaret Brettell, Toronto, Ontario;

 (6)(April 6, 1998) from Ms. Mary Campbell, President and Archivist, The Beach and East Toronto Historical Society;

 (7)(April 8, 1998) from Mr. Lawrence Adams, Ms. Miriam Adams, Co-Directors, Dance Collection Danse;

 (8)(April 22, 1998) from H. E. Ashley, Toronto, Ontario;

 (9)(April 27, 1998) from Dr. Marion Joppe, Chair, Heritage Toronto;

 (10)(April 28, 1998) from Mr. Douglas Grigg, Scarborough, Ontario;

 (11)(Undated) from Ms. Madeleine McDowell, Toronto, Ontario;

(12)(April 29, 1998) from Ms. Marcia Cuthbert, Toronto, Ontario;

 (13)(April 29, 1998) from Ms. E. Ann Rowan, Toronto, Ontario;

 (14)(April 29, 1998) from Ms. Patricia Robertson, President, York Pioneer & Historical Society 1869;

 (15)(April 29, 1998) from Mr. Michael Freeman, City of York, Ontario;

 (16)(April 29, 1998) from Mr. Rob Garrard, Toronto, Ontario;

 (17)(April 30, 1998) from Mrs. Lois V. House, Downsview, Ontario;

 (18)(April 30, 1998) from M. C. Smillie, Toronto, Ontario;

 (19)(April 30, 1998) from Ms. Margaret Near, Toronto, Ontario;

 (20)(April 30, 1998) from Anne Byzko, Toronto, Ontario;

 (21)(April 30, 1998) from Mr. Sander Gladstone, Toronto, Ontario;

 (22)(April 30, 1998) from Ms. Kristina Guiguet;

 (23)(May 1, 1998) from Ms. Cecile Berube, Toronto, Ontario;

 (24)(May 3, 1998) from Mr. Jim Houston, Toronto, Ontario;

 (25)(May 3, 1998) from Ms. Mary G. Barnett, Toronto, Ontario;

 (26)(May 4, 1998) from Mr. Rodger W. McLennan, Toronto, Ontario;

 (27)(May 4, 1998) from Mr. John B. Lawson, McCarthy Tetrault, Barristers & Solicitors;

 (28)(May 4, 1998) from Ms. Carol Helmstadter, Toronto, Ontario;

(29)(May 4, 1998) from Mr. C. M. Cole, Toronto, Ontario;

 (30)(May 4, 1998) from Dr. Mima Rapches, Head, Royal Ontario Museum;

 (31)(May 5, 1998) from Mr. Donald Gard, Toronto, Ontario;

 (32)(May 5, 1998) from Mr. L. E. Leonoff, Chairman, North York Heritage Committee;

 (33)(May 5, 1998) from Ms. Anna Teper, York, Ontario;

 (34)(undated) from Mr. Paul Stewart, Toronto, Ontario;

 (35)(May 5, 1998) from Ms. Anne Mcaughey, Toronto, Ontario;

(36)(Undated) from Ms. Phyllis Platnick, North York, Ontario;

 (37)(May 6, 1998) from Mr. Ed Freeman, Toronto, Ontario;

 (38)(May 6, 1998) from Mr. John P. M. Court, Toronto, Ontario;

 (39)(May 7, 1998) from Mr. & Mrs. J. Granot, Toronto, Ontario;

 (40)(May 7, 1998) from Ms. Joan L. Harris, T. Montgomery's Inn;

 (41)(May 7, 1998) from Mr. Kenneth C. Peterson, Supreme Chief Ranger, The Independent Order of Foresters;

 (42)(May 8, 1998) from Ms. Grace Heggie, Toronto, Ontario;

 (43)(May 8, 1998) from Mr. Gordon Turner, Toronto, Ontario;

 (44)(May 8, 1998) from Ms. Irma Bain, Toronto, Ontario;

 (45)(May 10, 1998) from Mr. Edward R. Lyons, Toronto, Ontario;

 (46)(May 11, 1998) from Mrs. Dorothy E. Foley, North York, Ontario;

 (47)(May 12, 1998) from Professor Jeffrey Stinson, Associate Dean, School of Architecture and Landscape Architecture;

 (48)(May 12, 1998) from Mr. Jim Wiswell, Toronto, Ontario;

 (49)(May 12, 1998) from Ms. Jean French, Don Mills, Ontario;

 (50)(May 12, 1998) from Ms. Laura Purdy, Chair, Attractions Council, Tourism Toronto;

 (51)(Undated) from Ms. Peggie Sampson, Toronto, Ontario;

 (52)(May 13, 1998) from Mr. Alex D. Camp, Toronto, Ontario;

 (53)(May 14, 1998) from Mr. Sheldon J. Godfrey, Toronto, Ontario;

 (54)(May 15, 1998) from Mr. Rob Brown, Honorary Commodore, Toronto Harbour Parade of Lights Inc.;

 (55)(May 19, 1998) from Miss Jane Beecroft, Chair, CHP Heritage Centre;

 (56)(May 21, 1998) from Mr. Stephen Thomas, Stephen Thomas Associates;

 (57)(May 21, 1998) from Miss Lois Williamson, Toronto, Ontario;

 (58)(May 25, 1998) from Ms. Margaret Gayfer, Toronto, Ontario;

(59)(May 27, 1998) from Mr. Kirk Shearer, President, Tourism Toronto;

 (60)(May 29, 1998 and June 1, 1998) from Mr. Joseph Gill, Chair, Friends of Fort York;

 (61)(June 1, 1998) from Mr. Dave Roberts, President, ABC Residents' Association;

 (62)(June 3, 1998) from Mr. George Waters, Managing Director, Heritage Toronto;

 (63)(June 3, 1998) from Mr. Louis Badone, Toronto, Ontario;

 (64)(June 4, 1998) from Ms. Edna Hudson, President, Toronto Region Architectural Conservancy;

 (65)(June 9, 1998) from Ms. Elayne Dobel Goyette, Archivist and Records Manager for The Salvation Army;

 (66)(June 11, 1998) from Ms. Diana Fancher, President, West Toronto Junction Historical Society;

 (67)(June 12, 1998) from Mr. Morris Zbar, Vice-Chair, Ontario Heritage Foundation;

 (68)(June 12, 1998) from Ms. Maribeth Solomon, Toronto, Ontario;

 (69)(June 13, 1998) from Ms. Eleanor Inglis Sanderson, Toronto, Ontario;

 (70)(June 15, 1998) from Mr. Michael J. Rudman, Toronto, Ontario;

 (71)(undated) from Mr. Scott Duncan, President, Toronto Military Heritage Association;

 (72)(undated) from Ms. Ruth Nixon, Heritage Partner;

 (73)(June 17, 1998) from Ms. Susan Palmer, Toronto, Ontario;

 (74)(June 17, 1998) from Mr. Stewart A. Bull and Ms. Doris L. Bull, Etobicoke, Ontario;

 (75)(June 19, 1998) from Mr. Rod Behan, Senior Vice-President, Nesbitt Burns;

 (76)(June 19, 1998) from Ms. Helen Mills, Chair, Lost Rivers Project and Heritage Community Garden;

 (77)(June 25, 1998) from Mr. Michael A. Stevenson, Toronto, Ontario;

 (78)(July 6, 1998) from Mr. Peter D. Pellier, Oakville, Ontario;

 (79)(July 8, 1998) from Mr. William L. Archer, Q.C., Toronto, Ontario; and

 (80)(Undated) from Mr. Robert J. Hall, Mississauga, Ontario;

 (NOTE:COPIES OF THE FOREGOING COMMUNICATIONS 1(D) 1-80) WERE FORWARDED TO MEMBERS OF THE COMMITTEE AND SELECT OFFICIALS ONLY; AND A COPY THEREOF IS ALSO ON FILE IN THE OFFICE OF THE CITY CLERK.)

 2. PROGRESS REPORT ON THE SPECIAL COMMITTEE'S WORKPLAN.

 (DEFERRED FROM PREVIOUS MEETING.)

 Chief Administrative Officer.

(May 13, 1998)

 Recommending that:

 (1)the Special Committee take no further action on the recommendations of the Toronto Transition Team that deal with administrative and public policy matters, listed in Appendix A to this report;

 (2)the recommendations of the Toronto Transition Team that deal with administrative and public policy matters, listed in Appendix A to this report, be referred to the Chief Administrative Officer and Commissioners for information and consideration, if appropriate, in their respective areas of responsibility;

 (3)the Special Committee's mandate continue for the remainder of 1998 to enable it to complete the outstanding items on its workplan;

 (4)the major focus for the Special Committee's work in the coming months be on the review of governance, including the interconnected and complex issues related to citizen involvement and governance structures; and

 (5)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

3.AMENDMENT TO THE TERMS OF REFERENCE OF

THE SUB-COMMITTEE FOR THE RELOCATION

OF ALL MEMBERS OF COUNCIL TO CITY HALL.

 (DEFERRED FROM PREVIOUS MEETING.)

 Commissioner of Corporate Services.

(June 25, 1998)

 Clarifying the reporting structure and future roles of the Sub-Committee for the Relocation of All Members of Council to City Hall and the Special Committee to Review the Final Report of the Toronto Transition Team pertaining to Phases two and three of the Toronto City Hall renovations project, including the City Centre project; and recommending that:

(1)the Sub-Committee for the Relocation of All Members of Council to City Hall continue to report to the Special Committee to Review the Final Report of the Toronto Transition Team on the Phase 1 renovations to City Hall, until the end of 1998;

 (2)the Corporate Services Committee deal with Phases 2 and 3 of the City Hall project and other City Hall maintenance and renovation matters on an ongoing basis, and determine whether it wishes to establish a sub-committee for this purpose; and

 (3)the appropriate City officials be authorized to take the necessary action to give effect thereto.

 3(a).City Clerk.

(May 21, 1998)

 Advising that the Sub-Committee for the Relocation of All Members of Council to City Hall, recommended to the Special Committee that the Terms of Reference of the Sub-Committee be amended to permit the Sub-Committee to review the long term options for the Civic Centre proposal and its process.

 4.PROCEDURAL BY-LAW AMENDMENT TO PERMIT

REQUEST FOR RECORDED VOTES AT MEETINGS OF

STANDING COMMITTEES AND COMMITTEES OF COUNCIL.

 (DEFERRED FROM PREVIOUS MEETING.)

 Ms. Rhona Swarbrick,

Etobicoke Citizens for Effective Government.

 Advising that the "request for a recorded vote" has recently been incorporated into the procedures for meetings of Community Councils; that what remains now is to amend the Procedural By-law to include the provision for a call for a recorded vote at all political meetings; and that the amendment to the Procedural By-law clarify that the results of recorded votes be included in the reports that go to Council as well as in the minutes of the committee meetings.

  5.SELECTION PROCESS FOR APPOINTING CITIZEN

MEMBERS TO THE CURRENT BOARD OF HEALTH.

 Interim Contact, Board of Health

for the City of Toronto Health Unit.

(June 24, 1998)

 Advising that the Board of Health on June 23, 1998:

 (1)adopted the outreach strategy and selection criteria for citizen appointments to the current Board of Health, as outlined in the report (June 15, 1998) from the Medical Officer of Health;

 (2)considered strategies for effective, meaningful and ongoing citizen participation as a key component to its strategic planning.

 (3)with respect to the selection process for the appointment of citizen members, adopted the option of establishing a sub-committee with a mandate to screen citizen applicants and nominate a slate of citizen appointees to the Board of Health. These recommended appointees would then be forwarded to the Nominating Committee and to City Council;

 (4)requested that its decision in this respect be forwarded the Special Committee to Review the Final Report of the Toronto Transition Team and subsequently to City Council for approval of the proposed selection process for citizen appointments.

6.DECORATIONS PROPOSED BY THE ARCHITECTS RESPECTING

THE RENOVATIONS TO THE COUNCILLOR'S OFFICES AND

COUNCIL CHAMBER IN TORONTO CITY HALL.

 Interim Contract

Sub-Committee for the Relocation

of All Members of Council to City Hall.

(July 6, 1998)

 Advising that the Sub-Committee for the Relocation of All Members of Council to City Hall on June 29, 1998, recommended that the following be approved in principle with respect to the renovations to the 2nd floor, Councillors' offices and Council Chamber in Toronto City Hall:

 (1)the lighting be brighter on the 2nd floor;

 (2)the carpets and wood finishes as proposed by the project Architect be used;

 (3)frosted glass be used at the entrance to the Councillors' offices; and

 (4)the colours of the Administrative Assistants' offices be compatible with the colours of walls exterior to the office, and that the Councillors' and Executive Assistants' offices choose the colour of their offices, on the advice of the Architect.

ANY OTHER MATTERS.