SPECIAL COMMITTEE TO REVIEW THE FINAL

REPORT OF THE TORONTO TRANSITION TEAM

A G E N D A

Date of Meeting:Wednesday, October 28, 1998Enquiry:Ms. Patsy Morris

Metro Hall

55 John Street

Toronto

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

DEPUTATIONS.

COMMUNICATIONS/REPORTS.

1.INSTALLATION OF CERTAIN SYSTEMS IN THE NEW CITY

HALL COUNCIL CHAMBER AND MAIN COMMITTEE ROOM.

Interim Contact, Sub-Committee,

Relocation of All Members of Council to City Hall.

(October 23, 1998)

Advising that the Sub-Committee, Relocation of All Members of Council to City Hall, on October 6, 1998, during its consideration of a report (October 5, 1998) from the City Clerk entitled "Installation of Certain Systems in the New City Hall Council Chamber and Main Committee Room", recommended to the Special Committee that:

(1)the report (October 5, 1998) from the City Clerk be amended by deleting the words "certain systems" and replacing in lieu thereof "electronic systems", and recommended adoption of the report as amended; and

(2)funding in the amount of $7,000.00 (plus applicable taxes) for the installation of millwork in the Live Production Unit area in the renovated Council Chamber, and funding in the amount of $31,000.00 (plus applicable taxes) for the reinstallation of an existing electronic voting system into the main Committee Room at City Hall be provided from the Corporate Contingency Account.

(NOTE:THE BUDGET COMMITTEE ON OCTOBER 13, 1998, RECOMMENDED TO THE STRATEGIC POLICIES AND PRIORITIES COMMITTEE AND COUNCIL THE FOLLOWING:

"THAT FUNDING FOR THE INSTALLATION OF WORKSTATIONS IN THE RENOVATED CITY HALL COUNCIL CHAMBER AND THE REINSTALLATION OF AN ELECTRONIC VOTING SYSTEM IN THE MAIN COMMITTEE ROOM BE APPROVED WITH FUNDS TO BE ALLOCATED FROM THE CITY HALL RENOVATION PROJECT'S CONTINGENCY FUND."

2.SECURITY UPGRADES TO TORONTO CITY HALL.

Interim Contact, Sub-Committee,

Relocation of All Members of Council to City Hall.

(October 13, 1998)

Advising that the Sub-Committee, Relocation of All Members of Council to City Hall on October 6, 1998, during its consideration of a report (September 28, 1998) from the Commissioner of Corporate Services, entitled "Security Upgrades to Toronto City Hall":

(A) recommended to the Special Committee that:

(1)City Council support the need for upgraded security at Toronto City Hall by approving the Phase 1 recommendations for securing the 2nd floor, Council Chambers, Official Parking Garage, Taxi Tunnel, and Employee Parking Garage;

(2)work required for securing the 2nd floor and Official Parking Garage occur immediately upon receipt of funds;

(3)the Commissioner of Corporate Services report back to Council in February 1999 with the recommendations for the second phase of upgrading security at Toronto City Hall which includes the remainder of the building; and

(4)the appropriate City Officials be authorized and directed to take the necessary action to give effect to the foregoing; and

(B)requested the Commissioner of Corporate Services to:

(1)undertake a survey of the staff of Toronto City Hall regarding the proposal to reduce staff access through the taxi tunnel; and

(2)report on what conversations have taken place on the practicability of using finger imaging as part of the security process.

(NOTE:THE BUDGET COMMITTEE ON OCTOBER 13, 1998, RECOMMENDED TO THE STRATEGIC POLICIES AND PRIORITIES COMMITTEE AND COUNCIL THE ADOPTION OF A REPORT (0CTOBER 8, 1998) FROM THE COMMISSIONER OF CORPORATE SERVICES, ENTITLED "SECURITY UPGRADES TO TORONTO CITY HALL".)

3.ALLOCATION OF PARKING SPACES AT TORONTO CITY HALL.

Interim Contact, Sub-Committee,

Relocation of All Members of Council to City Hall.

(October 21, 1998)

Advising that the Sub-Committee, Relocation of All Members of Council to City Hall, on October 6, 1998, recommended to the Special Committee that:

(1)parking spaces be provided for the Executive Assistant to the Councillors; and

(2)the Commissioner of Corporate Services be requested to report to the Sub-Committee, Relocation of All Members of Council to City Hall, on the implementation of Recommendation No. (1).

ANY OTHER MATTERS.