April 9, 1998

Ms. Novina Wong

City Clerk

City of Toronto

Station 1071, 7th Floor

Metro Hall

55 John Street

Toronto, Ontario

M5V 3C8

Dear Ms. Wong:

At its meeting on Wednesday, April 8, 1998, the Commission considered the attached report entitled, ASheppard Subway - Bayview Station Hydro Relocation - Mallingham Court@.

The Commission took the following action:

a)Received the report for information;

b)Requested that this report be forwarded to the Urban Environment and Development Committee requesting the Committee to approve the required tree cutting permit for the Mallingham Court Hydro Vault at its April 20, 1998 meeting (to City Council on May 13) to allow critical Hydro infrastructure to be relocated in advance of the construction of Bayview Station;

c)Requested that in the event this matter is not considered at the April 20 meeting of the Urban Environment and Development Committee that the report be forwarded directly to City Council for consideration at its May 13 meeting; and

d)Requested staff to contact the local Councillor regarding this matter to see if there are any concerns.

The foregoing is forwarded to the City of Toronto for the necessary approval, as detailed in the report.

Sincerely,

Vincent Rodo

General Secretary

1-64

Attachment

TORONTO TRANSIT COMMISSION

REPORT NO. 6

MEETING DATE:April 8, 1998

SUBJECT:SHEPPARD SUBWAY - BAYVIEW STATION

HYDRO RELOCATION - MALLINGHAM COURT

RECOMMENDATION

It is recommended that the Commission:

a)receive this report for information;

b)forward this report to the Urban Environment and Development Committee requesting the Committee to approve the required tree cutting permit for the Mallingham Court Hydro Vault at its April 20, 1998 meeting (to City Council on May 13) to allow critical Hydro infrastructure to be relocated in advance of the construction of Bayview Station; and

c)in the event this matter is not considered at the April 20 meeting, forward this report directly to City Council for consideration at the May 13 meeting.

FUNDING

Sufficient funds for this Sheppard Subway project expenditure are included in the TTC 1998-2002 Capital Program (as set out on pages 695-705 - Sheppard Subway Category) which was approved by the Commission on November 18, 1997.

BACKGROUND

Aerial Hydro infrastructure and an existing underground Hydro switch vault must be relocated in advance of the construction of Bayview Station. The schedule for this work is as follows:

-Hydro design work Complete

-Award of Hydro constructionWeek of May 19

-Hydro RelocationsJune - September

-Bayview Station

- Tender PeriodJune 30 - September 2

- AwardSeptember 23

The preferred new location for the Hydro equipment (one underground, one above-ground) is on the west side of Bayview Avenue, south of Mallingham Court. This location requires some trees to be cut down in the Bayview Avenue road allowance. The tree cutting permit to allow the Hydro work to proceed was deferred from the March 23, 1998 meeting to the April 20th meeting of the Urban Environment and Development Committee at the request of Councillor Filion. This deferral was to allow time for public consultation on this issue.

This matter must be considered by the Committee on April 20 (to Council May 13) or this critical Hydro work will be delayed with the resulting impact on the upcoming construction of Bayview Station.

DISCUSSION

As outlined in Exhibit 1, there are three possible locations for the relocation of the Hydro vaults. Option A is strongly preferred (see also Exhibit 2) as it is the least cost option, requires no property acquisition, has similar tree removals in comparison to the other options and the Hydro relocation contract (which is ready for tender) is based on the implementation of Option A.

Option B is not preferred as it still requires tree removals, results in a $25,000 cost premium, and requires the construction of a 1-2 metre high retaining wall 2.5 metres from the exterior wall of the end townhouse unit on Mallingham Court. Implementation of Option B would require the re-design of the Hydro work (2-3 months delay) with the resulting impact on the schedule for the construction of Bayview Station.

Option C requires the acquisition of private property as the Hydro vaults cannot be located within the road right-of-way. Consequently, Option C has a $200 - 350,000 cost premium and places the Hydro vaults in the centre of the proposed Dangreen development. Option C also requires some tree removal and again would require the re-design of the Hydro contract with the resulting delays to construction.

Given the above, Option A is recommended and to address potential concerns about the loss of trees the TTC has proposed to extensively re-landscape the area south of Mallingham Court (see Exhibit 3) in order to implement the recommended option. As well, the following public consultation has taken place with respect to the Hydro equipment and the landscaping concept:

-a meeting was held with Councillor Filion on March 11 to discuss the issue.

-a letter to Councillor Filion dated March 20 outlined the detailed rationale for the recommended location of the Hydro equipment and the proposed re-landscaping plan.

-a brochure inviting residents in the entire station area to a public meeting concerning Bayview Station was distributed the week of March 16.

-on March 20, a letter outlining the Hydro re-location concept (including the landscaping plan) was hand-delivered to all residents of Mallingham Court.

-a public meeting/open house concerning the Bayview Station finishes and landscaping concepts was held on March 31.

In response to the above efforts, no member of the public asked a question at the public meeting or has submitted a written comment about the proposed Hydro work or the landscape plan. TTC staff received a phone call on April 6 from the owner of 3 Mallingham Court (the unit affected by the implementation of the recommended option), expressing concern about the proposal. TTC are attempting to meet with the property owner prior to the April 8 Commission Meeting.

The TTC believes that Option A is the preferred one, that the Hydro work can and should proceed on schedule and that the necessary tree cutting permit should be approved by the Urban Environment and Development Committee at its April 20 meeting. This will allow Council to consider this issue on May 13, allowing this critical work to proceed on schedule.

JUSTIFICATION

Further delays in approving the necessary permits for the Bayview Station advance Hydro relocation contract are not warranted and will delay the construction of Bayview Station.

April 3, 1998

50-20-11

A08-01/SH-55-D2/237351

(Copies of Attachments headedExhibit 1 - Alternative Hydro Plan - Locations Evaluated During Design; Exhibit 2 - Advantages and Disadvantages of Bayview Station Hydro Vaults Locations; and Exhibit 3 - Preliminary Landscape Concept - Hydro Vaults, are on file in the office of the City Clerk.)