June 25, 1998
To: The Urban Environment & Development
Committee
From: Dianne Young, Interim General Manager
Subject: Demolition of Exhibition Stadium
Purpose:
The following recommendations with respect to
the Demolition of Exhibition Stadium, which were unanimously
approved by the Board of Governors of Exhibition Place at its
meeting on Friday, June 19, 1998, are being submitted to the
Urban Environment & Development Committee and the City of
Toronto Council for its concurrence.
Recommendations:
It is recommended that:
(1) the tender for Contract No.
98-4008-80820 be awarded to Greenspoon Brothers Ltd. for
demolition of both the North and South Grandstands and
associated work at a cost of $1,819,324.00;
(2) a budget in the amount of $645,000.00
be approved for the other required work associated with the
demolition of the Stadium subject to the further approval by
the Board of any award of a contract associated with such
work;
(3) a budget in the amount of $30,000.00 be
approved for consultant services to study the storage space
requirements at Exhibition Place;
(4) staff, in consultation with the City of
Toronto Department of Economic Development, Culture and
Tourism develop a restoration/landscaping plan for the
Stadium Site and report back to the Board on this plan;
(5) this report be submitted to the City of
Toronto Council requesting concurrence; and
(6) staff take the necessary action to give
effect hereto.
Background:
At its meeting of February 27, 1998, the Board
of Governors of Exhibition Place had before it a report entitled
"Demolition of Exhibition Stadium" approving a
recommendation to proceed with the tendering process for the
demolition of the Exhibition Place Stadium and requesting that
staff report to the Board on the funds available in the Stadium
Reserve Fund for demolition; plans to minimize the impact of
demolition on existing events and trade shows; current parking
utilization and number of temporary parking spaces that could be
accommodated on the Stadium site as well as estimated revenues;
and the cost of landscaping to enhance the site until future
development occurs.
Discussion:
A. Tendering Process
As approved by the Board, staff proceeded with
the tendering process. Prequalification of the contractors was
completed at the end of March and a tender advertisement for the
demolition of the Stadium was placed on April 29, with a
mandatory site tour on May 5 and tender closing on May 20, 1998.
The tender document outlined several options and separate pricing
packages in order to allow the Board flexibility as it considers
and determines the extent of the project. Ms. Fatima Scagnol,
Interim Corporate Secretary, supervised the tender opening of
this Capital Project. Four (4) contractors were prequalified and
four (4) tenders were received. Bid values submitted on
individual tender documents provided pricing on three separate
options and specific work related to those options. Basically,
Option I is the demolition of both grandstands; Option II is the
demolition of only the North Grandstand; and Option III is the
demolition of the South Grandstand only. The necessary work to be
done by the contractor and which were added to the basic tender
price were dependent on the option that was considered. For
example, if the North Grandstand was being demolished and the
South Grandstand was to remain in place, then the cost of removal
of the eleven lighting towers around the South Grandstand would
not be added to the contract price.
The total price by option as submitted by the
four contractors is as follows:
OPTION |
ITEM INCLUDED |
GREENSPOON
BROTHERS LTD. ($)
|
PHILLIPS
ENVIRONMENTAL ($)
|
VIC PRIESTLY
CONTRACTING ($)
|
DEMOLITION
OUTAONAIS ($)
|
One |
Demolition of
both North and South Grandstands and all necessary work
connected with such demolition |
1,830,874 |
1,889,189 |
2,974,615 |
2,954,305 |
Two |
Demolition of
North Grandstand only and all necessary work connected
with such demolition |
975,295 |
1,103,066 |
2,120,173 |
2,167,600 |
Three |
Demolition of
South Grandstand only and all necessary work connected
with such demolition |
844,029 |
889,878 |
874,457 |
1,349,740 |
|
|
|
|
|
|
In every option Greenspoon Brothers Ltd. was
the lowest tenderer and accordingly, staff are recommending that
the contract be awarded to Greenspoon Brothers Ltd. at a contract
price of $1,819,324.00 which would include the demolition of both
grandstands; the removal and setting aside of 10,000 North
Grandstand seats; the removal and setting aside of the 11
lighting towers; and asphalt restoration as required.
This recommendation is contingent upon approval
of the Toronto Commissioner of Finance and Treasurer for the
Surety Company which will supply the bonding requirements and the
Fair Wage Office to confirm that the recommended contractor and
his sub-contractors maintain wage rates and working conditions in
accordance with Toronto Workers' Rights requirements. It is also
contingent on approval by the City of Toronto Council of these
recommendations.
B. Additional Costs
Additional costs will be incurred because of
the demolition. Preliminary meetings have been held with staff of
the City of Toronto Department of Economic Development, Culture
and Tourism about the restoration and landscaping of the
footprint of the Stadium which is approximately 12.5 acres and
will become open space with the demolition of the Stadium. City
staff have indicated that they would be very interested in
working with Exhibition Place to develop a plan to
restore/landscape this area in keeping with the Program and
Development Concept Plan recently adopted by the Board and with
an aim at not only greening the area but making it a safe
location for pedestrians who transverse the area from the
NTC/TTC/GO Station to parking areas and Ontario Place. Other
principles that would guide any plan would be to avoid permanent
restoration/landscaping in areas that are to be developed and not
to substantially reduce the present parking available on the
site. Given the very large track of land that needs to be
restored, City staff estimate that a minimum budget of $500,000
would be required. Following adoption of this report, Exhibition
Place will work with City staff and present to the Board some
options for restoration/landscaping of the Stadium area which
will include a parking lot design.
Other costs associated with the demolition
include the disconnection and reconnection of utilities located
in the Stadium and the removal and safe storage of the PCB
transformers and hazardous materials located in the Stadium.
These costs total $145,000.00.
OTHER WORK REQUIRED
ITEM |
IN-HOUSE
STAFF |
SEPARATE
CONTRACT |
TOTAL
(Estimate) |
1.
Landscaping required areas |
|
500,000 |
500,000 |
2. Utilities
disconnection |
25,000 |
65,000 |
90,000 |
3. Remove PCB
Transformers and Hazardous Material |
30,000 |
25,000 |
55,000 |
TOTAL:
|
55,000 |
590,000 |
645,000 |
C. Study of Storage Area Needs
The South Grandstand is presently used as a
major storage area for equipment used mostly during the CNE.
Approximately 45,000 square feet of this grandstand is used as a
secure, weather protected storage area. With the demolition of
Exhibition Place Stadium, new storage areas around the grounds
must be identified to accommodate material stored in this
facility. Presently three areas at Exhibition Place are utilized
as storage facilities. These are the Food Building (predominantly
CNE storage), Better Living Centre Basement (CNE long-term,
climate controlled storage) and the Press Lot Storage Building
(year-round storage and equipment facility for Exhibition Place).
At this time all three of these areas have been fully maximized
as storage facilities. Some of these facilities, i.e. Food
Building, could not accommodate the storage of more equipment
because of the early move-in of the CNE to this building and
subsequent double handling of materials and costs associated with
this. While other buildings could be used for storage on a
temporary basis pending development of other permanent uses for
these buildings, staff recommend that it would be advisable to
review the whole issue of long-term storage needs at Exhibition
Place in light of the intent to find permanent uses for the
buildings and the inventory and equipment held by Exhibition
Place for the purposes of trade shows, the CNE and other events.
Therefore, staff are recommending that a budget of $30,000.00 be
approved to have a consultant review this issue with a further
report back to the Board during the 1999 budget cycle.
D. Staging of Demolition/Parking Arrangements
As with the construction of the NTC, staging of
the demolition is very important in order to decrease as much as
possible any impact on the trade shows. Following approval of
this report, Exhibition Place staff along with the NTC General
Manager will consult with trade show producers on the staging of
the demolition. In addition, the tender document has set out some
staging requirements. First, the grandstands will be demolished
at two different periods. The South Grandstand is to be
demolished first to minimize the impact on parking during the
Royal Agricultural Winter Fair. Hoarding will be erected only
around each grandstand as it is being demolished and the centre
field area will remain clear and available for parking throughout
the work. All demolition crews must enter and exit through the
west side via Ontario Drive and onto Lakeshore Boulevard and
access in and out of the Princess Gates and Dufferin Gates is not
permitted. During the demolition, contractors are required to set
up hoarding no more than 50 feet from each structure, except the
north side of the North Grandstand where a minimum of 10 feet of
sidewalk has to be maintained. Contractors are to take all
precautions and steps to maintain the surrounding area safe and
clean in accordance with Ministry of Environment guidelines.
At the present time, during major events the
centre field area includes up to 660 parking spaces for passenger
cars/vans. However, during the demolition period, that maximum
number will be reduced to 420. A review of Exhibition Place
parking reports for 1997 and 1998 indicate that staff will be
able to provide alternative parking to offset the 240 parking
spaces lost during the demolition period. The Parking Department
is looking at utilizing parking lots "H" (east of
Ontario Government Building), "J" (west of Medieval
Times) and "L" (north of Press Building) to relocate
these 240 lost parking spaces. A shuttle bus program could be put
in place at that time to transport people to and from these outer
lots to the NTC.
Conclusion:
The Stadium Reserve Fund was $4,176,000 as of
December 31, 1997 and the total budget for the Stadium Demolition
approved by Council for the 1998 Capital Works Budget for
Exhibition Place is $3,710,000.00 which includes construction
costs, fees, in-house work and administrative charges. The total
budget for the demolition and other costs as outlined in this
report is $2,498,324.00 which is within the estimated capital
budget allocation. Therefore, this report recommends the award of
the tender contract and the expenditures outlined in this report
and other necessary costs. The remaining balance in the Stadium
Reserve Fund after this draw may be still required in the future
for other works associated with this demolition subject to
approval of such works by the Board.
Dianne Young
Interim General Manager
Telephone No. 393-6011