Toronto City Hall

100 Queen Street West

Toronto, Ontario

Canada M5H 2N2

February 2, 1998

To: Works and Utilities Committee

From: M. A. Price

Interim Functional Lead for Solid Waste Management

Subject:to Toronto Community Council Area Bulk Lift Contract No. 50130 to Add Bulk Lift Modification Collection for the York Community Council Area

To decide on the method of providing bulk lift garbage and recycling collection for highrise apartments in the York Community Council Area from June 1, 1998 to June 17, 2001.

Adoption of the recommendations in this report will result in the maintenance of bulk lift garbage and recycling collection services in the Toronto and York Community Council Areas with no change in the combined taxation costs for the two Community Council areas. The current annual cost of providing these services is approximately $1,600,000 per year, including GST.

It is recommended that Contract No. 50130 be amended as follows:

(1) to provide for the inclusion of the provision of bulk lift garbage and recycling services to the York Community Council Area effective June 1, 1998 until June 17, 2001;

(2) that on June 1, 1998, the unit prices in the contract be amended as follows:

Garbage Collection and Delivery to Disposal $18.79 per tonne

Recycling Collection and Delivery to Processing $44.62 per tonne

Bulky Item Collection and Delivery to Disposal $64.40 per tonne

White Goods Collection and Delivery to Processing $71.27 per tonne;

(3) that the cost adjustment formula in Contract No. 50130 be applied to the unit prices imputed for 1993 based on the unit prices shown in Recommendation No. (2) above and shown below on June 21, 1998, and subsequent contract anniversary dates as provided in the contract documents;

Garbage Collection and Delivery to Disposal $17.48 per tonne

Recycling Collection and Delivery to Processing $41.50 per tonne

Bulky Item Collection and Delivery to Disposal $59.90 per tonne

White Goods Collection and Delivery to Processing $66.29 per tonne;

and that the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.

In my report (January 28, 1998) entitled AExtension of Toronto Community Council Area Bulk Lift Contract No. 50130 for the Collection of Garbage and Recyclable Materials@, it is recommended that Contract No. 50130 be extended for three years. York Community Council Contract No. 95-5-S-8-F expires on May 31, 1998. There is no provision in this contract for extension.

The services provided both under Toronto Community Council Area Contract No. 50130 and York Community Council Area Contract No. 95-5-S-8-F are provided by Canadian Waste Services Inc. (CWSI). Contract No. 50130 is carried out using approximately six bulk lift collection vehicles and Contract No. 95-5-S-8-F is carried out using between one and two bulk lift collection vehicles.

It is necessary to decide how to proceed to continue the provision of bulk lift collection services in the York Community Council Area. Two options are available to City Council - calling of tenders or amalgamation of the work with Toronto Community Council Area Contract No. 50130. Both of these alternatives are reviewed below.

1. Calling Tenders for Work

This would involve a tender call with a short lead time prior to closing of tenders (approximately one month.) Due to the limited lead time prior to the required tender award and the fact that any tender award recommendation would have to be brought before the April 22, 1998 meeting of the Works and Utilities Committee, there may be limited competition in prices bid. It is likely that bid prices will exceed the current unit price of $15.73 per tonne, including GST, for garbage collection. There is also a need for a period of stability so that we can plan the amalgamation of the Solid Waste Services from the various Community Council areas. Accordingly, this is not the preferred plan for continuing bulk lift collection services.

2.Amalgamate the Provision of York Bulk Lift Contract No. 95-5-S-8-F Services with Toronto Contract No. 50130

The contractor for Contract No. 5130 (CWSI) has agreed to adjust the unit prices for the contract in such a way that the total cost to the City remains the same for the collection of garbage and recyclable materials in the Toronto and York Community Council Areas as under the two existing contracts. The CWSI proposal is shown in Table 1.

Since the amalgamated unit prices will result in no cost increase to the City and security of service provision in York and Toronto, the amalgamation of the two contracts is the preferred arrangement.

Table 1

Proposed Unit Prices for Amalgamation of York and Toronto

Bulk Lift Garbage and Recycling Collection Contracts

Note: Unit price for White Goods collection remains unchanged because this item is not included in York Community Council Area Contract No. 95-5-S-8-F.

* Proposed amalgamated unit prices result in no change in the total annual cost.

Amendment of Contract No. 50130 to include the York Community Council Area at the revised amalgamated unit prices shown in this report has been determined to be cost competitive. Authorization should be given to amend Contact No. 50130 to include the York Community Council Area at the revised amalgamated unit prices shown in this report.

John Warren

Director of Operations and Sanitation

City Works Services Department

Toronto Community Council Area

Phone (416) 392-1846

Fax (416) 392-0396

E-Mail Ajwarren2@city.toronto.on.ca@

Michael A. Price

Interim Functional Lead for Solid Waste Management

Barry H. Gutteridge

Acting Executive Commissioner