Quotation for Food and Related
Supplies for Child Care Centres
The Community and Neighbourhood Services Committee recommends the adoption of the following report (March
10, 1998) from the Chief Financial Officer and Treasurer:
Purpose:
The purpose of this report is to advise the results of the ARequest for Quotation@ issued for the supply and delivery, in
accordance with specifications, of food and related supplies for Child Care Centres during 1998 with the option to extend
the contract for two additional one year periods, as requested by Community and Neighbourhood Services - Children=s
Services, and to request the authority to issue a purchase order to the recommended bidder.
Funding Sources:
Funds in the estimated amount of $1,200,000.00 including all charges and applicable taxes are provided in the Community
and Neighbourhood Services - Children=s Services - Operating Account for 1998 and funds will be provided in this
account for the option years.
Recommendations:
It is recommended that:
(1)the quotation submitted by Derry Foods Limited in the estimated amount of $1,200,000.00, including all charges and
applicable taxes, for the supply and delivery of food and related supplies in 1998 be accepted, being the lowest acceptable
quotation received with the option to extend the contract for two additional one year periods; and
(2) this report be forwarded to the next meeting of Council.
Council Reference/Background/History:
Nineteen firms were invited to submit quotations. Two bids from the following firms were received for the supply and
delivery of food and related supplies for the Child Care Centres.
(1)Derry Foods Limited; and
(2)The Palmer Group
The Manager, Fair Wage and Labour Trades Office, has reported favourably on the firm recommended.
Comments and/or Discussions and/or Justification:
The bids received were evaluated by the Community and Neighbourhood Services Food Service Advisory Committee for
completeness and conformance to specifications. The bid received from The Palmer Group offered substitutes for
approximately 37 percent (50 of 133) of specified products. A sub-committee of the Community and Neighbourhood
Services Food Services Advisory Committee was struck to review the substituted products offered. After review and testing
of 29 key items of the 50 substituted products, it was found that 16 of the substitutes did not meet the Community and
Neighbourhood Services - Children=s Services requirements, i.e., ingredients, nutritional value, packaging size, labelling.
The bid from Derry Foods Limited met all of the Community and Neighbourhood Services - Children=s Services
requirements.
The Commissioner of Community and Neighbourhood Services concurs in the recommendations made.
Conclusion:
This report requests authority to award the contract for the supply and delivery of food and related supplies to Child Care
Centres to the lowest acceptable bidder, Derry Foods Limited.
Contact Name and Telephone Number:
Mr. L. A. Pagano
Director, Purchasing and Material Supply
Tel: 392-7312