Other Items Considered by the Committee

(a) Standing Committee Briefings.

The Corporate Services Committee reports having received a presentation from the Commissioner of Corporate Services respecting the services and responsibilities of the Corporate Services Committee:

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Ms. Margaret Rodrigues, Commissioner of Corporate Services, gave an overhead presentation to the Corporate Services Committee respecting the services and responsibilities of the Corporate Services Committee.

(b) 1998 Operating Budgets - Corporate Services Committee.

The Corporate Services Committee reports having advised the Budget Committee that because of the short time provision; and having regard that the Corporate Services Committee did not receive the Operating Budget until the morning of the meeting, and the revised 1998 Capital Budget until the afternoon of the meeting, the Committee has been unable to deal with the budgets in a detailed manner and submits such budgets without recommendations:

(i) (March 23, 1998) from the City Clerk, submitting, for review and comment, the 1998 Operating Budget for the Corporate Services Department, including the following:

(i) Information Technology;

(ii) Human Resources;

(iii) Facilities Management;

(iv) Audit;

(v) Clerk's;

(vi) Legal; and

(vii) Real Estate,

noting that:

(1) the Budget Committee proposes to recommend to the Strategic Policies and Priorities Committee for its meeting to be held on April 14, 1998, the adoption of such budgets, subject to the amendments proposed by the Chief Administrative Officer as embodied in Section 'C', save and except the recommended amendments to items 10, 11 and 23(a) in the Clerk's Department budget which were amended by the Budget Committee to provide that:

(a) the budget for Item 10, Secretariat printing requirements, be reduced by $50,000.00, rather than $150,000.00;

(b) the budget for Item 11, Information and Communications, not be reduced; and

(c) the budget for Item 23(a), the provision of secretariat support to task forces, sub-committees and advisory committees, i.e., ABC's and SPB's, not be reduced; and

(2) such budgets will again be considered by the Budget Committee at its meeting to be held on March 31, 1998.

(ii) (March 23, 1998) from the City Clerk, submitting, for review and comment, the 1998 Operating Budget for the Offices of the Mayor and Members of Council, noting that:

(1) the Budget Committee proposes to recommend to the Strategic Policies and Priorities Committee for its meeting to be held on April 14, 1998, the adoption of such budget; and

(2) such budget will again be considered by the Budget Committee at its meeting to be held on March 31, 1998.

(iii) (March 23, 1998) from the City Clerk, submitting, for review and comment, the 1998 Operating Budget for the Office of the Chief Administrative Officer, noting that:

(1) the Budget Committee proposes to recommend to the Strategic Policies and Priorities Committee for its meeting to be held on April 14, 1998, the adoption of such budget, subject to the amendments proposed by the Chief Administrative Officer, as embodied in Section 'C', as they relate to the:

(a) Healthy City Office;

(b) Corporate Policy and Planning Division; and

(c) Executive Office; and

(2) such budget will again be considered by the Budget Committee at its meeting to be held on March 31, 1998.

(iv) (March 23, 1998) from the City Clerk, submitting, for review and comment, the 1998 Operating Budget for the Finance Department, noting that:

(1) the Budget Committee proposes to recommend to the Strategic Policies and Priorities Committee for its meeting to be held on April 14, 1998, the adoption of such budget, subject to the amendments proposed by the Chief Administrative Officer as embodied in Section 'C'; and

(2) such budgets will again be considered by the Budget Committee at its meeting to be held on March 31, 1998.

(v) (March 23, 1998) from the City Clerk, submitting, for review and comment, the 1998 Operating Budget for the Corporate Asset Management Program - Fleet and Equipment, noting that:

(1) the Budget Committee proposes to recommend to the Strategic Policies and Priorities Committee for its meeting to be held on April 14, 1998, the adoption of such budget, subject to:

(i) the amendments proposed by the Chief Administrative Officer as embodied in Section 'C'; and

(ii) $3.8 million being drawn from the Vehicle and Equipment Replacement Reserve for the purchase of vehicles required by the Toronto Police Service in 1998 and that an appropriate charge back be applied to the $2.6 million remaining in the 1998 Operating Budget of the Toronto Police Service for vehicle replacement; and

(2) such budget will again be considered by the Budget Committee at its meeting to be held on March 31, 1998.

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The Commissioner of Corporate Services gave an overhead presentation to the Corporate Services Committee respecting the 1998 Budgets and filed a copy of her presentation material.

(c) Capital Budget Funding for Facilities.

The Corporate Services Committee reports having advised the Budget Committee that because of the short time provision; and having regard that the Committee did not receive the 1998 Capital Budget until the afternoon of the meeting, the Committee has been unable to deal with the Capital Budget in a detailed manner and submits the Capital Budget and the following reports without recommendations:

(i) (February 2, 1998) from the Commissioner of Corporate Services providing information on the funding required for capital maintenance for the City of Toronto's facilities; and recommending that:

(1) funding, in the amount of $19.2 million be provided in the 1998 Capital Budget at a minimum to cover the critical health and safety issues, conditions which, if not immediately addressed, could lead to costly damage and deterioration of municipal properties, as well as to actions to eliminate conditions which lead to energy waste thus creating energy savings, as identified in the body of this report; and

(2) the Commissioner of Corporate Services report to the Corporate Services Committee, within six months, on a comprehensive long term strategy for the capital maintenance of all the property assets of the new City of Toronto, including alternative funding arrangements.

(ii) (March 30, 1998) from the Commissioner of Corporate Services providing information on revised Capital funding for facilities, in response to the direction of the Budget Committee; and recommending that a minimum funding level of $13 million for the 1998 Facilities Capital Budget be recommended to the Budget Committee.

(d) Proposal Respecting the Provision of Security

Services for the City of Toronto.

The Corporate Services Committee reports having received the following communication; and having requested the Commissioner of Corporate Services to submit a report to the Corporate Services Committee no later than the end of June, 1998, respecting security issues:

(February 25, 1998) from Mr. Christopher Menary, Senior Security Consultant, Canada Security Protection Bid Management Services Ltd., requesting an opportunity to make a presentation to the Corporate Services Committee respecting a proposal designed to reduce costs in security services; and enclosing documentation received from the Toronto Transition Team concerning this matter.

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Mr. Christopher Menary, Senior Security Consultant, Canada Security Protection Bid Management Services Ltd., appeared before the Corporate Services Committee in connection with the foregoing matter.

(e) The Status of Special Opportunity Programs for

People with Disabilities in the City of Toronto.

The Corporate Services Committee reports having:

(1) concurred with the recommendations embodied in the following report (March 30, 1998) from the Executive Director, Human Resources; and

(2) received the following communication from Mr. Peter Stroempl:

(i) (March 30, 1998) from the Executive Director, Human Resources recommending that:

(1) the "City of Toronto Task Force on Community Access and Equity" make recommendations to Toronto Council for action which would address employment equity, pay equity and the ongoing work of access and equity policies and programs affecting persons with disabilities established by the former municipalities; and

(2) the appropriate City Officials be authorized and directed to take the necessary actions to give effect thereto.

(ii) (March 30, 1998) from Mr. Peter Stroempl, advising that there does not appear to be an "Equal Employment Program for the Disabled" at any of the various levels of government; and requesting an opportunity to appear before the Corporate Services Committee to make his concerns known respecting the foregoing matter.

(f) Personnel Matter respecting Members of

the City of Toronto Administrative, Professional

Supervisory Association, Incorporated (COTAPSAI).

The Corporate Services Committee reports having received the following communication noting that City officials, when dealing with employees who are members of COTAPSAI, will be operating under the terms and conditions of the COTAPSAI Agreement until such time as Council has dealt with this issue:

(March 6, 1998) from Mr. David Neil, President, City of Toronto Administrative, Professional Supervisory Association, Incorporated (COTAPSAI), requesting an opportunity to appear before the Corporate Services Committee, in accordance with Appendix "I" of the Consolidated Memorandum of Understanding (in conference), regarding a dispute relating to the City's efforts to place an employee currently working in the Housing Division in an alternate position in accordance with COTAPSAI's agreement.

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The following persons appeared before the Corporate Services Committee in connection with the foregoing matter:

- Mr. David Neil, President, City of Toronto Administrative, Professional Supervisory Association, Incorporated (COTAPSAI); and

- Mr. Donald K. Eady, Gowling, Strathy and Henderson, Barristers and Solicitors, acting on behalf of COTAPSAI.

(g) 110 Lombard Street - Possible Purchase.

The Corporate Services Committee reports having received the following confidential report:

(March 18, 1998) from the Commissioner of Corporate Services respecting the possible purchase of 110 Lombard Street.

(h) Lease Extension - Mooredale House,

146 Crescent Road (Midtown).

The Corporate Services Committee reports having:

(1) deferred consideration of the following communication to its meeting scheduled to be held on April 27, 1998;

(2) requested the Commissioner of Corporate Services to submit a report thereon to the aforementioned meeting of the Committee; and

(3) requested the City Clerk to ensure that representatives of the Rosedale-Moore Park Association are notified that this item will be before the Committee at the aforementioned meeting as a deputation item:

(February 17, 1998) from Councillor John Adams, Midtown proposing to resolve the matter of a lease extension respecting Mooredale House; and recommending that:

(1) an extension to the lease with Rosedale-Moore Park Association to April 30, 2007, for 146 Crescent Road under the same terms and conditions as the current lease and conditional on the Association fulfilling its commitment to undertake and complete certain improvements to the property in the minimum amount of $200,000.00 over the terms of the lease be approved;

(2) the lease extension be in a form satisfactory to the City Solicitor;

(3) the appropriate officials be authorized to execute the documentation and take the necessary actions to implement the foregoing; and

(4) this item be scheduled for public deputations.

(i) Bus Garage Replacement Program

Property Acquisition Approval

to Expropriate Interest in Land.

The Corporate Services Committee reports having referred the following report and communication to the Commissioner of Corporate Services and the Toronto Transit Commission for report thereon to the meeting of the Corporate Services Committee scheduled to be held on April 27, 1998, such report to:

(1) provide alternative sites as well as those parties that have a competing interest in this particular property;

(2) explain why a more detailed report respecting this issue was not provided to Committee; and

(3) include a process for dealing with issues, in the future, between the Toronto Transit Commission and the Corporate Services Department:

(i) March 30, 1998, had before it a report (March 17, 1998) from the Commissioner of Corporate Services recommending that:

(1) authority be granted to initiate expropriation of property as detailed in this report and to apply for Approval to Expropriate;

(2) authority be granted to serve and publish Notices of Application for Approval to Expropriate said property interests, to forward to the Chief Inquiry Officer any requests for hearings that are received, and to report the Inquiry Officer's recommendations to Council for its consideration; and

(3) the appropriate City of Toronto officials be authorized and directed to take the necessary action to give effect thereto; and

advising that financing has previously been approved by Council and is available in Capital Account No. TC380Z10380.

(ii) (February 26, 1998) from the General Secretary, Toronto Transit Commission, advising that the Toronto Transit Commission on February 25, 1998, at an in-camera session, considered a confidential report (February 25, 1998) from the Chief General Manager, Toronto Transit Commission, entitled, "Bus Garage Replacement Program Property Acquisition Approval to Expropriate Interest in Land"; and that the Commission approved proceeding with expropriation of a portion of the property known as 80 Wicksteed Avenue, East York, and requested that a copy of the report be forwarded to the March 30, 1998, Corporate Services Committee meeting for consideration in conjunction with the City of Toronto Real Estate Division's Report on this same matter.

(j) Property Acquisition for Parkland - Canada

Lands Company - Ward 13 - Scarborough Bluffs.

The Corporate Services Committee reports having recommended to the Budget Committee the adoption of the following report:

(February 12, 1998) from the Commissioner of Corporate Services responding to a former City of Scarborough Council directive to purchase additional parkland adjacent to Natal Park.

(k) Acquisition of Former Landfill Site owned by

Ministry of Transportation - Ward 16,

Scarborough Highland Creek.

The Corporate Services Committee reports having recommended to the Budget Committee the adoption of the following report:

(February 20, 1998) from the Commissioner of Corporate Services advising that to continue with the Morningside Landfill remediation project, the City must acquire a 4.89 ha (12.21 acre) parcel owned by the Ministry of Transportation; and seeking authority to complete the purchase of that property.

(l) Tax Arrears - Salinda Investments Inc.,

739 Kipling Avenue, LE NO. 01 5 740 00400.

The Corporate Services Committee reports having withdrawn the following report at the request of the Chief Financial Officer and Treasurer:

(March 13, 1998) from the Chief Financial Officer and Treasurer advising that the Finance Department is in receipt of a letter from Mr. Gerald Wise (Solicitor) for Salinda Investments Inc., who is requesting an Extension Agreement on the property located at 739 Kipling Avenue, on behalf of his clients, pursuant to the provisions of the Municipal Tax Sales Act; that the property is scheduled to be advertised for sale in April, unless Council grants an extension; and recommending that Council enact the attached By-law to approve an extension of the redemption date to December 31, 1998, in accordance with the provisions of the Municipal Tax Sales Act.

(m) 1998 Parking Tax Issuance - January and February.

The Corporate Services Committee reports having received the following report noting that the Chief Financial Officer in her forthcoming status report on April 27, 1998, will be addressing the concerns expressed by Members of the Corporate Services Committee respecting parking enforcement and collection activities:

(March 12, 1998) from the Chief Financial Officer and Treasurer advising that Metropolitan Council, on February 17 and 18, 1993, adopted Clause No. 1 of Report No. 9 of the Management Committee, as amended, wherein it is recommended "that the Metropolitan Treasurer submit a monthly report to the Management Committee on the operational results of Parking Tag Operations regarding the number of tags issued and collected, staffing and expenditures and revenue and deviations thereof, together with a projected total year position"; that this report reflects parking enforcement and collection activities of the Corporation for the period ending February 28, 1998, attaching the following schedules:

Schedule 1 Monthly Tag Issuance, Collection Rate and Revenue for 1998;

Schedule 2 Collection Rate Activity for Tags Issued in Prior Years;

Schedule 3 Parking Tag Receivables for the Years 1989-1997;

Schedule 4 Trial Request and Conviction Rate Details; and

Schedule 5 Summary of Expenditures for Parking Tag Operations; and

recommending that this report be received for information.

(n) Honoraria for Councillors appointed to

Agencies, Boards and Commissions.

The Corporate Services Committee reports having received the following communication:

(March 12, 1998) from the City Clerk advising that City Council, at its meeting held on March 4, 5 and 6, 1998, struck and referred Clause No. 3 of Report No. 2 of The Corporate Services Committee, headed "Honoraria for Councillors Appointed to Agencies, Boards and Commissions", back to the Corporate Services Committee for further consideration, together with motions by Councillors Balkissoon and Kinahan in regard thereto.

(o) Setting of Salaries for Members of Council.

The Corporate Services Committee reports having received the following communication:

(February 13, 1998) from the City Clerk advising that City Council City Council, at its meeting held on February 4, 5 and 6, 1998, referred the following Motion to the Corporate Services Committee:

Moved by: Councillor Minnan-Wong

Seconded by: Councillor Davis

"WHEREAS the issue of Councillors' salaries has undermined the credibility of Council; and

WHEREAS Members of Council must demonstrate the highest degree of integrity and accountability; and

WHEREAS the setting of salary for Members of Council must be open, public and transparent;

NOW THEREFORE BE IT RESOLVED THAT Council may not increase their salaries, except during the period 90 days before a Municipal election;

AND BE IT FURTHER RESOLVED THAT 30 days' notice be required before any motion is considered by Council;

AND BE IT FURTHER RESOLVED THAT any increase in salary must be published in a major daily newspaper."

(p) Protection of the City's Tax Base Regarding Tax Appeals.

The Corporate Services Committee reports having referred the following communication to the Chief Financial Officer and Treasurer for report thereon to the meeting of the Corporate Services Committee scheduled to be held on April 27, 1998, such report to include a policy with respect thereto and identify staff resources required, if necessary, to achieve this:

(March 12, 1998) from the City Clerk advising that City Council, at its meeting held on March 4, 5 and 6, 1998, referred the following Motion to the Corporate Services Committee:

Moved by: Councillor Ootes

Seconded by: Councillor Mihevc

"WHEREAS the School Board is in the process of fighting 300 to 400 property tax appeals; and

WHEREAS the School Board has advised that they will not continue to pursue action to fight these appeals; and

WHEREAS there are significant dollars involved; and

WHEREAS it is in the best interest of the City to protect its tax base;

NOW THEREFORE BE IT RESOLVED THAT the Chief Financial Officer and Treasurer be requested to submit a report to the Corporate Services Committee for its meeting to be held on March 30, 1998, on how to protect the City's tax base in this regard."

(q) Access to Members of Council at Metro Hall

by the Media, Constituents and Visitors.

The Corporate Services Committee reports having referred the following communication to the Commissioner of Corporate Services for report, in consultation with Councillor Minnan-Wong, Councillor John Adams, and members of the Press Gallery, to the Corporate Services Committee:

(February 13, 1998) from the City Clerk advising that City of Toronto Council on February 4, 5 and 6, 1998, during its consideration of Clause No. 2 contained in Report No. 1 of the Special Committee to Review the Final Report of the Toronto Transition Team, headed "Planning for the Seat of Government", which was adopted, as amended, referred the following motion to the Corporate Services Committee:

"Moved by Councillor Minnan-Wong:

It is recommended that, until such time as Members of Council relocate to Toronto City Hall, during normal business hours, the doors of the Members' Offices at Metro Hall remain unlocked to allow access to Members of Council by the media, constituents and visitors."

(r) Request from the Learning Enrichment Foundation for Space

at 2700 Eglinton Avenue West, for Daycare Facility.

The Corporate Services Committee reports having endorsed the request from the Learning Enrichment Foundation for the appropriate City staff responsible for the review of the utilization of space in the Civic Centres of the former Metro Toronto municipalities being directed to assist the Learning Enrichment Foundation to identify space, if possible, at the York Civic Centre for a Daycare facility:

(March 5, 1998) addressed to York Community Council from Councillor Frances Nunziata, Councillor York-Humber attaching a copy of a letter (January 29, 1998) from the Executive Director, The Learning Enrichment Foundation, addressed to members of the York Community Council, respecting the possibility of utilizing space in the municipal building at 2700 Eglinton Avenue West, for daycare purposes; and requesting that this item along with a motion by Councillor Nunziata, seconded by Councillor Mihevc requesting that the York Community Council support the request for appropriate daycare space within the York Civic Centre; and that the appropriate City staff responsible for the review of the utilization of space in the Civic Centres of the former Metro Toronto municipalities be directed to assist the Learning Enrichment Foundation in this matter.

(Councillor David Miller declared his interest in the foregoing matter in that he is a member of the Board of the Learning Enrichment Foundation.)

(s) Establishment of a Registry of Lobbyists.

The Corporate Services Committee reports having referred the following communication to the Chief Administrative Officer for report thereon to the Corporate Services Committee:

(February 13, 1998) from Councillor Judy Sgro stating that since the inaugural meeting of Toronto City Council, there has been a significant increase in the number of lobbyists regarding various issues that impact the interests and well being of taxpayers; advising that in the interest of public scrutiny, the City of Toronto should establish a registry of lobbyists; that this registry would provide an open book view of the clients each lobbyist is representing and on WHAT issues; and requesting that the Committee recommend that the Chief Administrative Officer review the various models of existing registries of lobbyists and report back to the next meeting of the Corporate Services Committee with recommendations and a draft by-law.

(t) City of Ottawa Request for Financial Support

International Institute of Municipal Clerks

(IIMC) Conference - May, 1999.

The Corporate Services Committee reports having submitted the following report to the Budget Committee without recommendation having regard that all motions put and voted on lost:

(March 23, 1998) from the City Clerk recommending, inter alia, that City Council approve a grant of $10,000.00 to the City of Ottawa, to help defray costs of hosting the 1999 Conference of the International Institute of Municipal Clerks.