Assembly Hall Project - Citizen's Advisory Board -

Draft Terms of Reference.

The Etobicoke Community Council recommends the adoption of the following report (April 1, 1998) from the Acting Commissioners of Parks and Recreation, Etobicoke District:

Purpose:

This report is to address the requests from Toronto City Council on March 4, 5 and 6, 1998 and those of the Etobicoke Community Council on February 18,1998 that:

(1) staff take the necessary actions to assist in establishing the Steering Committee and The Advisory Committee for The Assembly Hall Project; and

(2) the Acting Commissioners of Parks and Recreation forward a report with recommendations for the member representation on The Advisory Committee and The Steering Committee to Community Council.

Recommendations:

It is recommended that:

(1) Etobicoke Community Council endorse the Assembly Hall Advisory Committees's Draft Terms of Reference; and

(2) necessary City Staff be authorized to give effect thereto.

Council Reference/Background/History:

In preparation for the former City of Etobicoke assuming ownership and potentially restoring the former Lakeshore Psychiatric Hospital Assembly Hall, it was requested by Council to commence the establishment of an Advisory Committee that would provide input to the Project Steering Committee on matters dealing with the potential uses and programming of the Assembly Hall. The Advisory Board members would continue in this function after project completion to advise staff on community program issues and the activities of the new facility.

Comments and/or Discussion and/or Justification:

Once these committees are formed it is up to the individual committee, namely the Advisory Committee, to establish goals, objectives and an operational structure. The operational structure will then be approved by Community Council in the form of Final Terms of Reference.

The Steering Committee:

Structure and Representation:

The committee shall consist of 10 members with representation as follows:

- Councillors (2)

- Advisory Committee (2)

- City Staff (6)

- Parks and Recreation (4)

- Urban Development (1)

- Works Department (1)

The Advisory Committee:

Structure and Representation:

- See attached Draft Terms of Reference

Conclusions:

The prompt development of these committees should allow for the seamless and transparent development and operation of this facility.

Contact Names:

Franco Lora, Co-ordinator of Planning and Policy, Toronto Parks and Recreation,

Etobicoke Office

Tel: 394-8765; Fax: 394-8935

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Assembly Hall Advisory Committee

Draft Terms of Reference

Mandate

To advise staff and Etobicoke Community Council on matters relating to policies, procedures and issues that effect the development and operation of the Lakeshore Grounds Assembly Hall.

Objectives

To advise and recommend to staff and Members of Community Council means of programming the facility that will best represent the stakeholders.

To increase public awareness of the facility as a key cultural entity within the Lakeshore and the greater waterfront area.

To promote and develop fund raising opportunities for the Assembly Hall.

Composition of the Committee

The Advisory Committee shall be comprised of up to 18 members:

- four members of Community Council

- up to fourteen community and resident members with the following group representation:

- Historical Boards

- Lakeshore Planning Committee

- Lakeshore Rate Payers

- Humber College

- Lakeshore Arts

- Local Business

and the following community representation with skills/interest in the following areas :

- legal skills

- financial management

- architecture

- programming

- advocacy

- negotiations

- facility management

The Co-Chairs of the Advisory Committee will be Councillors Irene Jones and Blake Kinahan with the terms of office being three months/until the elected committee finalize the terms of reference and elect representatives for Chair and Vice-Chair, at which time the term of office will be one year.

Appointment of Advisory Committee Members

Members shall be appointed through a Nomination Committee comprising four members of Etobicoke Community Council and one staff member. The term of office for the members appointed will be for a one (1) year term. Future appointments will be for two (2) year terms and staggered to allow for a continuum of membership.