Other Items Considered by the Committee

 (a)Conceptual Options for the Relocation of all

Members of Council to City Hall.

 The Special Committee to Review the Final Report of the Toronto Transition Team reports having:

 (1)deferred consideration of the following communication until its meeting scheduled to be held on April 24, 1998, and in the interim, reports having requested the Chairman of the Special Committee to Review the Final Report of the Toronto Transition Team, the Chairman of the Corporate Services Committee and the Chairman of the Sub-Committee for the Relocation of All Members of Council to City Hall, to meet with the Commissioner of Corporate Services, members of the Renovation Project Team, and the Chief Administrative Officer, to ensure that any problems respecting the relocation project are addressed; and

 (2)referred the following motions to the Sub-Committee for the Relocation of All Members of Council to City Hall:

 Moved by Councillor Johnston:

 "(1)That the issues outlined in her communication (March 16, 1998) addressed to the Sub-Committee for the Relocation of All Members of Council to City Hall, specifically as it relates to the Ontario Building Code (Section 3.6.4.2), be referred to the Commissioner of Corporate Services for report thereon to the Sub-Committee for the Relocation of All Members of Council to City Hall;

 (2)that the Commissioner of Corporate Services, in consultation with the appropriate officials of the Urban Affairs Library, Representatives of the Union, and Representatives of the appropriate Management Association, be requested to report to the Sub-Committee for the Relocation of All Members of Council to City Hall, on the issue of the day care centre and the Urban Affairs Library; and

(3)that the persons appointed to the Renovation Project Team be those who have experience with the move from 390 Bay Street to Metro Hall."

 Moved by Councillor Moeser:

 "(1)That the Chairman of the Sub-Committee for the Relocation of all Members of Council to City Hall be requested to review the security and parking issues with the Toronto Parking Authority and report thereon to the Sub-Committee;

 (2)that a monthly newsletter be produced to advise Members of Council of the progress of the renovation at City Hall and that the newsletter be co-ordinated by the Chairman of the Sub-Committee and Mr. Lawrence Quinn, the City official appointed as the lead official respecting the renovations at City Hall; and

 (3)that Mr. Lawrence Quinn be recognized as the lead City Official for the renovations at City Hall."

 Moved by Councillor King:

 "That the Sub-Committee for the Relocation of All Members of Council to City Hall continue to discuss the configuration of the Council Chamber at City Hall and take the following into consideration:

 "That Option 1(b) respecting the Council Chamber be referred back to the Commissioner of Corporate Services with a request that she:

 (a)explore the feasibility of expanding the floor space for the Councillors;

 (b)reorganize the Councillors' seating in order to permit Councillors to face staff when asking questions of staff; and

(c)report back to the Special Committee to Review the Final Report of the Toronto Transition Team, on whether or not the timetable for the relocation of Members of Council to City Hall is realistic."

 Moved by Councillor miller:

 "That the foregoing motions by Councillors Moeser, Johnston, and King be referred to the Commissioner of Corporate Services for report thereon to the next meeting of the Special Committee to Review the Final Report of the Toronto Transition Team."

 (March 25, 1998) from the City Clerk advising that the Special Committee for Relocation of All Members of Council to City Hall on March 19, 1998, during its consideration of floor plans respecting Conceptual Options for the Relocation of All Members of Council to City Hall:

 "(1)authorized staff to proceed on the following options:

 (a)with respect to the third floor mezzanine - Option 2;

 (b)with respect to the second floor - Option 1; and

 (c)with respect to the Council Chamber - Option 1(b) with the directive that the space between Councillors be widened and the Mayor's seat be closer to the full Council;

 (2)requested the Commissioner of Corporate Services to canvas Members of Council on options on Councillors' office configurations;

 (3)recommended to the Special Committee to Review the Final Report of the Toronto Transition Team that the Terms of Reference of the Sub-Committee be amended to permit it to review the long-term options for the Civic Centre proposal and its processes; and

 (4)requested the Commissioner of Corporate Services to report on discussions to date with respect to the lease of Old City Hall."

  (b)Terms of Reference for the Relocation Sub-Committee

and Workplan for the Renovations to City Hall.

 The Special Committee to Review the Final Report of the Toronto Transition Team reports having deferred consideration of the following communication until its meeting scheduled to be held on April 24, 1998:

 (March 25, 1998) from the City Clerk advising that the Special Committee - Relocation of All Members of Council to City Hall, on March 19, 1998, adopted a report (March 19, 1998) from the Commissioner of Corporate Services respecting the Terms of Reference for the Relocation Sub-Committee and Workplan for the Renovations to City Hall.

 (c)Access to Proceedings of Council and Community Councils.

 The Special Committee to Review the Final Report of the Toronto Transition Team reports having referred the following communication to the City Clerk for inclusion in her documentation review:

 (March 16, 1998) from Councillor Ila Bossons, Midtown, requesting the Special Committee to direct the City Clerk to form a Committee with staff from the previous Clerk's Departments to review their methods of record-keeping for Council and Committees and to come up with a user-friendly system; and direct the aforementioned Committee to invite comments from users before a final decision is made.

  (d)Frequency of Standing Committee Meetings: Request to

Replace Once-a-Month with Twice-a-Month Schedule.

 The Special Committee to Review the Final Report of the Toronto Transition Team reports having referred the following communication to the Chief Administrative Officer for consideration in his forthcoming report to the Special Committee on Governance:

 (March 18, 1998) from Councillor Ila Bossons, Midtown, suggesting that the Special Committee consider a twice-a-month schedule for Standing Committees, at least provisorily; and should probably also apply to meetings of Council.

  (e)Issues of Substance Abuse and its Effects Upon

Communities and Neighbourhoods Across the New City.

 The Special Committee to Review the Final Report of the Toronto Transition Team reports having:

 (1)referred the following communication to the Board of Health with a recommendation that the Board of Health establish a Sub-Committee to deal with the issue of substance abuse;

 (2) requested the Board of Health to include Citizen members on the proposed Sub-Committee; and

 (3) requested the Board Health to advise Councillor Chris Korwin-Kuczynski, High Park, when he may address the Board of Health with respect to this issue:

 (February 16, 1998) from Councillor Chris Korwin-Kuczynski, High Park, requesting an opportunity to appear before the Special Committee to discuss the need for a body to address the issues of substance abuse and the effects of substance abuse upon communities and neighbourhoods across the City; advising that despite input to the Transition Team during their consultations, the report released in December, 1997, failed to allow for the creation of a Task Force or Committee to look into strategies for addressing drug use in the City of Toronto.

 ______

 Councillor Chris Korwin-Kuczynski, High Park, appeared before the Special Committee to Review the Final Report of the Toronto Transition Team in connection with the foregoing matter.

  (f)Schedule of Meetings - Special Committee to Review the

Final Report of the Toronto Transition Team.

 The Special Committee to Review the Final Report of the Toronto Transition Team reports having:

 (1)approved the following schedule of meetings, and requested the City Clerk to ensure that the days selected do not coincide with any religious holidays; and

(2)requested the Chief Administrative Officer to meet with Councillor Michael Prue respecting the duration and mandate of the Special Committee.

 (April 2, 1998) from the City Clerk forwarding, for approval, a proposed schedule of meetings for the Special Committee to Review the Final Report of the Toronto Transition Team for the remainder of the year; and noting that all meetings of the Special Committee will be held at a location in Metro Hall.

Date of MeetingLocationTime

 Friday, May 1, 1998To be Arranged (TBA)9:30 a.m.

Re-scheduled to

Friday May 8, 1998

 Friday, June 26, 1998TBA9:30 a.m.

 Friday, July 17, 1998TBA9:30 a.m.

 Friday, September 18, 1998TBA9:30 a.m.

 Friday, October 16, 1998TBA9:30 a.m.

 Monday, November 16, 1998TBA9:30 a.m.

 Friday, December 11, 1998TBA9:30 a.m.