Other Items Considered by the Committee
(a)Conceptual Options for the Relocation of all
Members of Council to City Hall.
The Special Committee to Review the Final Report of the Toronto Transition Team reports having:
(1)deferred consideration of the following communication until its meeting scheduled to be held on April 24, 1998,
and in the interim, reports having requested the Chairman of the Special Committee to Review the Final Report of
the Toronto Transition Team, the Chairman of the Corporate Services Committee and the Chairman of the
Sub-Committee for the Relocation of All Members of Council to City Hall, to meet with the Commissioner of
Corporate Services, members of the Renovation Project Team, and the Chief Administrative Officer, to ensure that
any problems respecting the relocation project are addressed; and
(2)referred the following motions to the Sub-Committee for the Relocation of All Members of Council to City
Hall:
Moved by Councillor Johnston:
"(1)That the issues outlined in her communication (March 16, 1998) addressed to the Sub-Committee for the
Relocation of All Members of Council to City Hall, specifically as it relates to the Ontario Building Code (Section
3.6.4.2), be referred to the Commissioner of Corporate Services for report thereon to the Sub-Committee for the
Relocation of All Members of Council to City Hall;
(2)that the Commissioner of Corporate Services, in consultation with the appropriate officials of the Urban
Affairs Library, Representatives of the Union, and Representatives of the appropriate Management Association, be
requested to report to the Sub-Committee for the Relocation of All Members of Council to City Hall, on the issue of
the day care centre and the Urban Affairs Library; and
(3)that the persons appointed to the Renovation Project Team be those who have experience with the move from
390 Bay Street to Metro Hall."
Moved by Councillor Moeser:
"(1)That the Chairman of the Sub-Committee for the Relocation of all Members of Council to City Hall be
requested to review the security and parking issues with the Toronto Parking Authority and report thereon to the
Sub-Committee;
(2)that a monthly newsletter be produced to advise Members of Council of the progress of the renovation at City
Hall and that the newsletter be co-ordinated by the Chairman of the Sub-Committee and Mr. Lawrence Quinn, the
City official appointed as the lead official respecting the renovations at City Hall; and
(3)that Mr. Lawrence Quinn be recognized as the lead City Official for the renovations at City Hall."
Moved by Councillor King:
"That the Sub-Committee for the Relocation of All Members of Council to City Hall continue to discuss the
configuration of the Council Chamber at City Hall and take the following into consideration:
"That Option 1(b) respecting the Council Chamber be referred back to the Commissioner of Corporate Services
with a request that she:
(1)explore the feasibility of expanding the floor space for the Councillors;
(2)reorganize the Councillors' seating in order to permit Councillors to face staff when asking questions of staff;
and
(3)report back to the Special Committee to Review the Final Report of the Toronto Transition Team, on whether
or not the timetable for the relocation of Members of Council to City Hall is realistic."
Moved by Councillor Miller:
"That the foregoing motions by Councillors Moeser, Johnston, and King be referred to the Commissioner of
Corporate Services for report thereon to the next meeting of the Special Committee to Review the Final Report of
the Toronto Transition Team."
(March 25, 1998) from the City Clerk advising that the Special Committee for Relocation of All Members of Council to
City Hall on March 19, 1998, during its consideration of floor plans respecting Conceptual Options for the Relocation of
All Members of Council to City Hall:
"(1)authorized staff to proceed on the following options:
(a)with respect to the third floor mezzanine - Option 2;
(b)with respect to the second floor - Option 1; and
(c)with respect to the Council Chamber - Option 1(b) with the directive that the space between Councillors be widened
and the Mayor's seat be closer to the full Council;
(2)requested the Commissioner of Corporate Services to canvas Members of Council on options on Councillors' office
configurations;
(3)recommended to the Special Committee to Review the Final Report of the Toronto Transition Team that the Terms of
Reference of the Sub-Committee be amended to permit it to review the long-term options for the Civic Centre proposal and
its processes; and
(4)requested the Commissioner of Corporate Services to report on discussions to date with respect to the lease of Old
City Hall."
Respectfully submitted,
COUNCILLOR DAVID MILLER,
Chair
Toronto, April 3, 1998
Patsy Morris
Tel. (416) 392-9151