Interim Purchasing By-law

Awarding of Contracts

 The Corporate Services Committee recommends the adoption of the motion embodied in the following communication (May 15, 1998) from the City Clerk, subject to amending the first operative part to read as follows:

 ANOW THEREFORE BE IT RESOLVED THAT, in order to streamline the process for award of contracts between $1.0 million and $2.5 million, By-law No. 57-1998 be amended to provide that the appropriate Standing Committee of Council and/or Community Council be authorized to approve such contract awards and that these approvals be forwarded to Council for information@:

 City Council, at its meeting held on May 13 and 14, 1998, referred the following Motion to the Corporate Services Committee for consideration:

 Moved by:Councillor Pantalone

 Seconded by:Councillor Disero

 AWHEREAS By-law No. 57-1998 establishes an interim procedure and authority for the calling of bids and the award of contracts; and

 WHEREAS Council at its meeting held on March 4, 5 and 6, 1998, amended Clause No. 1 of Report No. 2 of the Corporate Services Committee entitled >Interim Purchasing By-law= to provide that all quotations and tender calls over $1.0 million shall be reported to the appropriate Standing Committee of Council and/or Community Council, and subsequently submitted with a recommendation to Council for award; and

 WHEREAS the requirement that Council award all contracts will extend the approval process and create scheduling problems for construction contracts given the limited duration of the construction season, and delivery problems for contracts for goods, services and materials required in day-to-day operations; and

 WHEREAS if all the conditions contained in Section 5(3) of By-law No. 57-1998 are met, except for the $1.0 million limitation in the amount of the award, it is appropriate that the Standing Committee or Community Council responsible for the program or service to which the Call or Request is related be authorized to award the contract;

 NOW THEREFORE BE IT RESOLVED THAT, in order to streamline the process for award of contracts over $1.0 million, By-law No. 57-1998 be amended to provide that the appropriate Standing Committee of Council and/or Community Council be authorized to approve such contract awards and that these approvals be forwarded to Council for information;

 AND BE IT FURTHER RESOLVED THAT authority be granted for the introduction in Council of the Bill necessary to give effect thereto.@