1998 Indianapolis-Scarborough Peace Games
Attendance by Senior Staff
The Scarborough Community Council recommends:
(1)in the interests of facilitating an exchange of planning and development concepts and solutions to assist
the City of Toronto= s transition to an effective and efficient administration, that Senior Staff of the Planning
and Buildings and Economic Development Departments be invited to attend the 1998
Indianapolis-Scarborough Peace Games with a view to meeting with their respective peers in the City
administration of Indianapolis; and
(2)that the Chair of the Scarborough Community Council communicate with the Mayor of Indianapolis to
advise him that Senior Staff will accompany Members of the Scarborough Community Council to this
year=s Games.
The Scarborough Community Council submits, for the information of Council, the following report (May
12, 1998) from the Commissioner of Parks and Recreation, Scarborough:
Purpose:
Scarborough Community Council, at its meeting of Wednesday May 6,1998, requested that staff provide
information to Council regarding arrangements for the 1998 Indianapolis-Scarborough Peace Games.
This report outlines planning to date for the 1998 Indianapolis-Scarborough Peace Games.
Funding:
1998 funds allocated and approved.
Recommendation:
It is recommended that this report be received for information.
Background:
As indicated, staff have been requested to provide Members of the Scarborough Community Council with a
planning update on the 1998 Indianapolis-Scarborough Peace Games being held in Indianapolis, Indiana from July
24 to July 27,1998.
To date staff have not received a formal itinerary for the weekend from Indianapolis organizers, however, a
number of items have been confirmed by Scarborough Region, Parks and Recreation staff.
Discussion:
1998 marks the 26th year of the Indianapolis-Scarborough Peace Games. As in past years, Members of the Council
who will be attending the Games will be provided with a specific weekend itinerary once all details have been
finalized. In the interim the following update is provided for the information of Council.
-The 1998 Peace Games will be held in Indianapolis from Friday July 24,1998 to Monday July 27,1998.
Participant buses will depart from the Scarborough Centennial Recreation Centre on Friday July 24 at
approximately 7:30 a.m. and return to the same location at approximately 7:00 p.m. on Monday July 27, 1998.
-Opening Ceremonies will be held in Indianapolis upon arrival of the buses on Friday evening. Closing
ceremonies will be held in the evening on Sunday July 26,1998. Information regarding the location of and
programs for the opening/closing ceremonies will be provided to Council once details are received from
Indianapolis.
-Staff have reserved 25 rooms for July 24, 25, 26, 1998 at the Embassy Suites, Downtown Hotel, for Members of
Council and for the Scarborough Peace Games Executive. Embassy Suites have requested that exact room
requirements be confirmed no later than June 24, 1998 as a major convention is taking place the same weekend as
the Games and rooms throughout the city are at a premium. For this reason, Members of the Scarborough
Community Council who are planning on attending the Games are requested to advise Paul Benson of their room
requirements no later than Wednesday June 17, 1998. (Accommodation request form attached- Appendix A) As in
the past, Members of Council are responsible for co-ordinating all travel arrangements.
-Staff will be ordering Indianapolis-Scarborough Peace Games - Council Golf Shirts, Members of Council are
requested to complete and return the attached order form (Appendix B) to Paul Benson no later than June 5,1998.
(Note: funds have been allocated to allow one shirt per Councillor. Additional shirts may be purchased at cost.
($35.00 per shirt.)
-Traditionally, each City has presented the other with a gift at some point throughout the weekend. We are
currently exploring a number of gift options and will advise Council of specific options as determined.
-As in the past, funds have been allocated for Council to host a Council Dinner/Reception on the Sunday of the
Games following the Closing Ceremonies. Should the Scarborough Community Council wish to host such an
event, and once the Closing Ceremonies location has been finalized staff will explore options regarding location,
menu, etc., and report back to Members attending.
-A preliminary budget has been prepared for 1998 Council. As in the past, an allocation will be divided equally
among those Councillors attending the Games.
Conclusions:
Parks and Recreation staff will continue to work with Indianapolis organizers towards finalizing all outstanding
issues related to Council=s involvement for the 1998 Peace Games and provide updates to Members of Community
Council as additional information becomes available.
Contact Name:
Paul Benson
Supervisor, Sports Services
Parks & Recreation, Scarborough
396-7415 396-4341 (fax)
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