Alterations and Additions to Ted Reeve Arena

The Strategic Policies and Priorities Committee submits, without recommendation, the recommendation of the Budget Committee embodied in the transmittal letter (September23,1998) from the City Clerk.

The Strategic Policies and Priorities Committee reports having requested the Commissioner of Economic Development, Culture and Tourism and the Commissioner of Corporate Services to submit the reports requested by the Budget Committee, directly to Council on October 1 and 2, 1998.

The Strategic Policies and Priorities Committee submits the following transmittal letter (September 23, 1998) from the City Clerk:

Recommendation:

The Budget Committee on September 23, 1998 recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of the report (September 22, 1998) from the Commissioner of Corporate Services, and that the Department absorb $65,000.00 within their budget and that if funds are not available, a further report be submitted to the Budget Committee.

The Budget Committee reports having requested:

(a)the Commissioner of Economic Development, Culture and Tourism to submit a written report to the Strategic Policies and Priorities Committee on September 24, 1998 on the justification of the $100,000.00 from the Parks Department's budget into this particular facility;

(b)that staff provide a further report to the Strategic Policies and Priorities Committee on September 24, 1998 on the history and a detailed breakdown of the costs for this project; and

(c)that the Chief Financial Officer and Treasurer report to the Budget Committee on other similar allocations for capital and maintenance projects funded in 1998 in the former City of Toronto.

Background:

The Budget Committee on September 23, 1998, had before it a report (September 22, 1998) from the Commissioner of Corporate Services regarding alterations and additions to Ted Reeve Arena.

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(Report dated September 22, 1998 addressed to the

Budget Committee from the

Commissioner of Corporate Services)

Purpose

To increase the scope of work and amount of available funds for the up-grades to Ted Reeve Arena, which are presently underway, which will reduce the overall costs for the up-grade to Ted Reeve Arena and lessen the disruption to the arena's program.

Recommendation:

(1)That the existing contract with Falcon Construction be increased from $650,000.00 to $715,000.00, including GST to cover the additional costs associated with expansion (shell only) of the Earl Robertson Room. Funds are available in Capital Account 216-989.

(2)The existing consulting contract with Stafford Haensli Architects be increased by $35,000.00, including GST to cover the design costs of the expansion of the Earl Robertson Room and associated site review for the increase of scope to the existing contract with Falcon Construction. Funds are available in Capital Account 216-989.

(3)That the Facilities and Real Estate Division of Corporate Services be instructed to consider the balance of funds necessary to complete the expansion of the Earl Robertson Room, including the elevator for inclusion into the 1999 or 2000 Capital Budget Submission.

(4)That the appropriate City officials be given authority to give effect to the above.

Council Reference/Background/History:

Over the past several years the Ted Reeve Management Board, Parks and Recreation and Facilities and Real Estate have been working together to up-grade the facilities located at the East Toronto Athletic Fields, including Ted Reeve Arena. On August 26, 1998 the City of Toronto Bid Committee awarded the contract to Falcon Construction for alterations and additions to Ted Reeve Arena in the amount of $650,000.00. This work, which is presently underway includes the following scope of work:

Scope of Work:

(1)Alterations and additions to the existing change rooms 4,5,6 and 7, the pro shop and electrical service.

(2)Demolition and reconstruction of change rooms 2 and 3, which included the structural work associated with the planned expansion of the existing Earl Robertson Room located on the 2^nd floor.

The proposed expansion of the Earl Robertson Room will, when complete, double its present size to approximately 4,000 sq. ft. This expansion will include both kitchen facilities and washrooms which are presently not provided.

The Board of Management of Ted Reeve Arena advises the expanded/upgraded banquet facility will allow them to increase their net revenue from the rental of this room by as much as $75,000.00 per year, with any surplus funding being returned to the City.

As part of the awarded Contractor's bid submission, they included an alternate proposal to expand the Earl Robertson Room as part of their contract at an additional overall cost of $100,000.00, including consulting fees. This proposal calls for the demolition of the existing structure and building the new shell for the expanded Earl Robertson Room. This approach will reduce the overall cost of the total project by as much as $50,000.00, and will almost eliminate the disruption to the arena's program when the expanded facility is finally completed.

Funding/Cost Estimates

Approximately $100,000.00 of these costs could come from the Accessibility Improvements Program (Capital Account # 216-989) which would cover the cost of an elevator to access the Earl Robertson Room located on the 2^nd floor. The elevator was not installed as part of the accessibility retrofit work that was previously completed. It was felt that its installation would be more economical if installed at the same time as the proposed expansion of the Earl Robertson Room, but still to be funded through the Accessibility Improvements Program.

The Board of Management for Ted Reeve Arena and the Ward Councillors have requested that expansion (shell only) proceed under the contract presently underway and that the funds for same come out of the Accessibility Improvements Program. They have also requested that sufficient funds be requested as part of the Corporate Services - Facilities and Real Estate 1999 or 2000 Capital Budget Request to cover the balance of cost associated with the expansion of the Earl Robertson Room, including the elevator.

The Board of Management for Ted Reeve Arena fully realize that if the Budget request for this initiative is not approved, the Earl Robertson Room will not be useable until such time as funds are approved or an alternate source of funding is found. It should be noted that the size and conditions of the existing Earl Robertson Room limit its present use.

The Commissioner of Economic Development, Culture & Tourism is supportive of this initiative and the recommendations contained in this report.