Appointment of Members of Council

to the Budget Committee;

the Board of Directors of the Canadian Film Centre; and

the Council Reference Group to Assist in

Guiding Council's Strategic Planning Process.

The Striking Committee recommends as follows:

(1)Budget Committee:

The Striking Committee recommends that Councillor Jane Pitfield be appointed to the Budget Committee as a representative of the Economic Development Committee for a term of office expiring on May 31, 1999, and until her successor is appointed;

(2)Canadian Film Centre, Board of Directors:

The Striking Committee recommends that Councillor David Shiner be appointed to the Board of Directors of the Canadian Film Centre for a term of office expiring on May 31, 1999, and until his successor is appointed; and

(3)Council Reference Group to Assist in Guiding Council's Strategic Planning Process:

The Striking Committee recommends that the following Members of Council be appointed to the Council Reference Group to assist in guiding Council's strategic planning process for a term of office expiring upon the completion of the Strategic Plan:

Councillor Brian Ashton(Strategic Policies and Priorities and Economic Development)

Councillor Gerry Altobello(Works Issues)

Councillor Gordon Chong(Community and Neighbourhood Services)

Councillor Brad Duguid(Emergency and Protective Services)

Councillor Frank Faubert(Economic and Urban Development)

Councillor Anne Johnston(Corporate Services)

Councillor Irene Jones(Urban Development)

Councillor Joan King(Economic Development, Community and Neighbourhood Services, and Environmental Plan)

Councillor Jack Layton(Works Issues and Environmental Plan)

Councillor Gloria Lindsay Luby(Corporate Services)

Councillor Pam McConnell(Children's Services and Official Plan Development)

Councillor David Miller(Corporate Services and Governance Structure)

The Striking Committee reports, for the information of Council, having requested the Chief Administrative Officer to submit a report directly to Council for its meeting scheduled to be held on October 28, 1998, for consideration with the foregoing Recommendation No. (3) of the Striking Committee, confirming that:

(i)the aforementioned Council Reference Group is a focus group that will liaise informally without any Clerk's Secretariat support; and

(ii)there is no mandate for the Council Reference Group to submit recommendations directly to Council.

The Striking Committee submits the following report (October 7, 1998) from the City Clerk:

Purpose:

The purpose of this report is to provide Members of Council with a list of Members' preferences for appointment to various Boards and Committees.

Funding Sources, Financial Implications and Impact Statement:

Not applicable.

Recommendations:

It is recommended that the Striking Committee give consideration to Members' preferences outlined in Schedule 1 and recommend to City Council the appointment of Members of Council to the following:

(i)Budget Committee;

(ii)Board of Directors of the Canadian Film Centre; and

(iii)Council Reference Group to assist in guiding Council's strategic planning process.

Council Reference/Background/History:

(i)Budget Committee:

City Council on October 1 and 2, 1998, adopted, without amendment, a motion moved by Councillor Prue, seconded by Councillor Shaw, which contains, in part, the following operative paragraphs:

"AND BE IT FURTHER RESOLVED THAT Councillor Pitfield's preference to serve on the Budget Committee as the representative from the Economic Development Committee be referred to the Striking Committee for consideration;

AND BE IT FURTHER RESOLVED THAT the City Clerk be requested to canvass members of the Economic Development Committee to determine if any other Members wish to be considered for the appointment and report thereon to the next meeting of the Striking Committee."

(ii)Board of Directors of the Canadian Film Centre:

The Striking Committee at its meeting on September 23, 1998, referred a communication dated September 22, 1998, from Mr. Wayne Clarkson, Executive Director, Canadian Film Centre to the City Clerk, with a request that the City Clerk canvass Members of Council for their interest in being appointed to sit ex-officio on the Board of Directors of the Canadian Film Centre (as a non-voting member) to replace former Councillor Ron Summers, and submit a list of interested Members to the next meeting of the Striking Committee.

(iii)Council Reference Group to Assist in Guiding Council's Strategic Planning Process:

The Strategic Policies and Priorities Committee, on September 24, 1998, requested the City Clerk to canvass all Members of Council for their interest in being appointed to the aforementioned Council Reference Group, and to present a list of such members to the Striking Committee for consideration.

In addition, City Council on October 1 and 2, 1998, in adopting, as amended, Clause No. 2 of Report No.18 of The Strategic Policies and Priorities Committee, headed "Developing Council's Strategic Plan", established the Council Reference Group to assist in guiding the strategic planning process. Council also directed that the Striking Committee be advised of Councillor Johnston's interest in being appointed to the Council Reference Group.

Comments and/or Discussion and/or Justification:

Members of Council were canvassed on October 7, 1998, to determine their respective interest in being appointed to these Boards and Committees. The attached Schedule 1 contains a list of those Members who have indicated an interest in such appointments.

Conclusions:

It is recommended that the Striking Committee recommend to City Council the appointment of Members of Council to the following:

(i)Budget Committee;

(ii)Board of Directors of the Canadian Film Centre; and

(iii)Council Reference Group to Assist in Guiding Council's Strategic Planning Process.

Contact Name:

Joanne Hamill, Interim Contact for the Striking Committee, 392-4339.

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The Striking Committee also had before it the following communications:

(i)(October 9, 1998) from the City Clerk Advising that City Council on October 1 and 2, 1998, adopted, without amendment, a motion moved by Councillor Prue, seconded by Councillor Shaw, which contains, in part, the following operative paragraphs:

"AND BE IT FURTHER RESOLVED THAT Councillor Pitfield's preference to serve on the Budget Committee as the representative from the Economic Development Committee be referred to the Striking Committee for consideration;

AND BE IT FURTHER RESOLVED THAT the City Clerk be requested to canvass members of the Economic Development Committee to determine if any other Members wish to be considered for the appointment and report thereon to the next meeting of the Striking Committee;".

(ii)(September 22, 1998) from Mr. Wayne Clark, Executive Director requesting that a City Councillor be appointed to sit ex-officio (as a non-voting member) on the Board of Directors of the Canadian Film Centre to replace the former Councillor Ron Summers.

(iii)(October 16, 1998) from Councillor Joanne Flint, North York Centre South, advising, for the reasons outlined in this communication, of her interest in being appointed to the Board of Directors of the Canadian Film Centre.

(iv)(October 16, 1998) from Councillor Mike Tzekas, Scarborough Wexford, advising of his interest in being appointed to the Board of Directors of the Canadian Film Centre.

(v)(October 9, 1998) from the City Clerk advising that City Council at its meeting on October1 and 2, 1998, in adopting, as amended, Clause No. 2 of Report No. 18 of The Strategic Policies and Priorities Committee, headed "Developing Council's Strategic Plan", directed that the Striking Committee be advised of Councillor Johnston's interest in being appointed to the Council Reference Group.

(vi)(October 9, 1998) addressed to the City Clerk, from the Director of Strategic and Corporate Policy, advising that the purpose of the aforementioned Council Reference Group is to guide the overall process and provide staff with political direction; that all Members of Council will participate in the actual strategic planning sessions; further advising that the Council Reference Group will meet informally, with meetings called on short notice; and suggesting that the Council Reference Group be reasonably small, i.e.,upto five members; and that representation draw on Council Members who are also involved in the Official Plan, environmental plan, social development strategy, economic development strategy, as well as governance.

(vii)(September 28, 1998) from Councillor Gordon Chong, Don Parkway, advising of his interest in serving on the aforementioned Council Reference Group.

(viii)(October 9, 1998) from Councillor Brad Duguid, Scarborough City Centre, advising of his interest in serving on the aforementioned Council Reference Group; and stating that he previously co-authored the City of Scarborough's Strategic Plan; and

(ix)(October 14, 1998) from Councillor Jack Layton, Don River, advising of his interest in serving on the aforementioned Council Reference Group; and stating that as Chair of the Environmental Task Force, Chair of the Council Strategy Committee for People Without Homes, and Co-Chair of the Advisory Committee on Homeless and Socially Isolated Persons, he can facilitate the co-ordination of these initiatives and the City's Strategic Plan.

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The following Members of Council appeared before the Striking Committee in connection with the foregoing matter:

-Councillor Jack Layton, Don River;

-Councillor Jane Pitfield, East York; and

-Councillor David Shiner, Seneca Heights.

(A copy of Schedule 1, referred to in the foregoing report dated October 7, 1998, from the City Clerk was forwarded to all Members of Council with the agenda of the Striking Committee for its meeting held on October 19, 1998, and a copy thereof is also on file in the office of the City Clerk.)