Employment Equity Data for New Hires and Layoffs -

Comparison of December 1997 and September 1998

The Corporate Services Committee reports having requested the Executive Director of Human Resources to:

(1)submit a report directly to Council for its meeting scheduled to be held on November25, 1998:

(I)on the relevant statistics from the former City of Toronto and the former Metropolitan Toronto, if possible using historical data, and if not possible to a future meeting of the Corporate Services Committee; and

(ii)on whether the GTA or CMA data is the most appropriate data to utilize; and

(2)submit a report to the Corporate Services Committee providing employment equity data with respect to any future positions that are terminated.

The Corporate Services Committee submits the following report (November 9, 1998) from the Executive Director of Human Resources:

Recommendation:

It is recommended that this report be received for information.

Council Reference/Background/History:

On June 22, 1998, the Corporate Services Committee requested that the Executive Director of Human Resources submit a report on November 9, 1998, to the Corporate Services Committee providing employment equity data for of all new hires, layoffs (both permanent and temporary workers) with a comparison between December, 1997 and September, 1998.

Comments and/or Discussion and/or Justification:

The information in this report includes employee information from all of the new City departments including the following divisions of the Community and Neighbourhood Services Department: Children's Services, Homes for the Aged, Social Services, Hostels and Social Development. It also includes information on Level 1 to Level 4 employees in the Library, the Toronto Parking Authority and Public Health. The information in the areas noted above was included to facilitate a consistent comparison of employment equity demographics included in this report.

New City of Toronto Management Hires - Level 1 to Level 4:

It is estimated that there will be 174 Level 1 to Level 4 senior management positions. Levels 1 to4 are reporting levels representing the top 4 levels of management where Level 1 is the Chief Administrative Officer, as identified in the following chart. More than 90percent (159) of these positions have been staffed. The staffing for many of the remaining positions is currently under way.

The following chart outlines the Level 1 to Level 4 hires that have taken place from December 1997 to September 1998.

Employment Equity Demographics:

Only three of the seven amalgamated cities maintained employment equity information. This information exists for 65.2percent of the workforce representing only the employees that filled in an equity survey. For these reasons, comparisons to past equity demographics are difficult to make. However, a comparison to Statistics Canada 1996 and 1991 Census Metropolitan Area (CMA) figures is included in appendix A for illustrative information.

Information on the impact of the exits on the four employment equity designated groups is not available.

Employment Equity Demographics for Level 1 to Level 4 New City Appointments:

At it's meeting of January 19, 1998, City Council approved the "Staffing Strategy for Management and Excluded Staff", appropriate for an amalgamation, that emphasized the selection of existing municipal staff in meeting the business needs of the departments. The result of this approach is a candidate pool consisting primarily of internal applicants. There have been 5 external hires (or 3percent) of the 159 hires in the Levels 1 to 4.

The following information shows the current employment equity demographics of 121 of the Level1 to Level 4 hires with respect to the four designated employment equity groups - women, racial minorities, Aboriginal people, and persons with disabilities. The remainder of the hires into Level1 to Level 4 positions will be surveyed shortly.

Conclusions:

Of the estimated 174 Level 1 to Level 4 senior management positions, more than 90percent have been staffed.

Only three of the seven amalgamated cities maintained employment equity information. This information exists for 65.2percent of the workforce representing only the employees that filled in an equity survey. Given that equity data is missing for approximately 35percent of the workforce, comparisons to past equity demographics is not possible.

Contact Name:

Alison Anderson

Human Resources Director, Employment Services

392-5028

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The Corporate Services Committee reports, for the information of Council, also having had before it a communication (November 5, 1998) from the President, Canadian Union of Public Employees, Local 79, registering concern respecting the level of women, racial minorities and people with disabilities who are employed at the management levels; advising that the aforementioned report fails to compare the current levels of representation to the former municipalities and suggesting that it is both possible and necessary to make this comparison.

Mr. David Neil, President, City of Toronto Administrative, Professional Supervisory Association Incorporated (COTAPSAI) appeared before the Corporate Services Committee in connection with the foregoing matter.

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Appendix A

Employment Equity Demographics for The City of Toronto

In Comparison with Statistics Canada's 1996 and 1991 Census Metropolitan Area Percentages

*The City of Toronto's active workforce figures are updated on a bi-monthly basis. The next update will represent the workforce as of October, 1998. At the time of writing this report information as of August, 1998, was available and used in the chart above. Information on the representation of women relative to the whole workforce was made possible by using payroll information.

*The 1996 Census Metropolitan Area percentage for the representation of Aboriginal people is not available therefore, the 1991 Census Metropolitan Area percentage was listed above.

*The 1996 Census Metropolitan Area percentage for the representation of persons with disabilities is not available therefore, the 1991 Census Metropolitan Area percentage was listed above.