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City of Toronto Council and Committees |
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All Council and Committee documents are available from the City of Toronto Clerk's office. Please e-mail clerk@city.toronto.on.ca.
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THE CITY OF TORONTO
Clerk's Department
Minutes of the Special Committee to Review
the Final Report of the Toronto Transition Team
Wednesday, June 3, 1998.
The Special Committee to Review the Final Report of the Toronto Transition Team met on
Wednesday, June 3, 1998, in Committee Room A, 2nd Floor, Metro Hall, Toronto, commencing
at 9:10 a.m.
Members Present:
Councillor David Miller, Chair
Councillor Mike Feldman
Councillor Anne Johnston
Councillor Joan King
Councillor Gloria Lindsay Luby
Councillor Ron Moeser
Councillor Howard Moscoe
Councillor Li Preti
Councilor Micheal Prue
Councillor Kyle Rae
Also Present:
Councillor Doug Holyday
Councillor Tom Jakobek
Councillor Blake F. Kinahan
Confirmation of Minutes.
On motion by Councillor Anne Johnston, the Minutes of the meeting of the
Special Committee to Review the Final Report of the Toronto Transition
Team, held on April 24, 1998, were confirmed.
70. Approval of Design Concept, Budget and Work
Schedule for Phase One Renovations to Toronto City Hall.
The Special Committee to Review the Final Report of the Toronto Transition Team had before
it a communication (May 29, 1998) from the Interim Contact, Sub-Committee for the
Relocation of All Members of Council to City Hall, advising that the Sub-Committee -
Relocation of All Members of Council to City Hall on May 26, 1998:
(1) adopted Recommendations Nos. (1), (2) and (4) of the report (May 25, 1998) from
the Commissioner of Corporate Services;
(2) recommended to the Special Committee to Review the Final Report of the Toronto
Transition Team the adoption of Recommendations Nos. 3(i) and 3(iii) of the report
(May 25, 1998) from the Commissioner of Corporate Services;
(3) recommended to the Special Committee to Review the Final Report of the Toronto
Transition Team that a Lottery take place on June 3, 1998, at City Council after
the Architect s presentation scheduled for 2:00 p.m.;
(4) recommended to the Special Committee to Review the Final Report of the Toronto
Transition Team that should Council agree that those Councillors can remain in
their offices at City Hall if they so choose, those Councillors who choose to
remain in their office be excluded from the lottery;
(5) requested that after the outcome of the Lottery, Councillors be given 24 hours to
contact the Commissioner of Corporate Services regarding their decision on:
(i) flexible partitions between staff workstations, as outlined in
Recommendation No. 3(i) report (May 25, 1998) from the Commissioner of
Corporate Services; or
(ii) a fully enclosed office for the Executive Assistant, as outlined in
Recommendation No. 3(iii) report (May 25, 1998) from the Commissioner of
Corporate Services;
and requested the Commissioner of Corporate Services to report thereon to the
next Sub-Committee meeting to be held on June 10, 1998; and
(6) received the communication (May 22, 1998) from Councillor O Brien addressed to
Project Manager, City Hall Relocation Project Team.
On motion by Councillor King, the Special Committee to Review the Final
Report of the Toronto Transition Team:
(1) submitted to Council, the communication (May 29, 1998) from the
City Clerk; and the report (May 25, 1998) from the Commissioner of
Corporate Services without recommendation, noting, for the
information of Council, the urgency of making a decision by the
June 3, 1998, Council meeting; and noting the additional budget
requirements requested in the aforementioned report respecting the
Phase One renovations at Toronto City Hall; and
(2) recommended that City Council give consideration to this matter
after the scheduled presentation by the architects at 9:30 a.m. on
Thursday, June 4, 1998.
(Clause No. 1, Report No. 7)
71. Number of Citizens to be Appointed to the St. lawrence
Centre for the Performing Arts, Board of Management.
The Special Committee to Review the Final Report of the Toronto Transition Team had before
it a report (May 1, 1998) from the City Clerk recommending that:
(1) the number of citizen appointments to be made to the Board of Management of the
St. Lawrence Centre for the Performing Arts be revised from 12 citizens to 14, of
which 3 persons shall be nominated for appointment as members of the Board as
follows:
(i) one person shall be nominated by a music presenter in the Jean Mallet
Theatre; and
(ii) two persons shall be nominated by the Canadian Stage Company; and
(2) the appropriate officials be authorized and directed to take the necessary action
to give effect thereto.
On motion by Councillor Moeser, the Special Committee to
Review the Final Report of the Toronto Transition Team
recommended to Council the adoption of the aforementioned
report.
(Clause No. 2, Report No. 7)
72. Qualifications for Appointees to the Licensing Tribunal.
The Special Committee to Review the Final Report of the Toronto Transition Team had before
it a report (May 29, 1998) from the Chief Administrative Officer recommending that:
(1) the selection criteria presented in Appendix A be used by the Nominating Committee
to select members of the Toronto Licensing Tribunal;
(2) staff forward the list of sample interview questions developed by the Society of
Ontario Adjudicators and Regulators to members of the Nominating Committee for
information purposes;
(3) the City Solicitor work with Tribunal members, once appointed, and Licensing staff
in developing a training program to complement and improve the skills and
strengths of Tribunal members; and
(4) the appropriate City officials be authorized and directed to take the necessary
action to give effect thereto.
On motion by Councillor King, the Special Committee to
Review the Final Report of the Toronto Transition Team
recommended to Council the adoption of the aforementioned
report (May 29, 1998) from the Chief Administrative Officer,
subject to amending Item (i) embodied in the Section,
entitled Professional Competencies , contained in Appendix
A , headed Selection Criteria for Toronto Licensing
Tribunal Members , to read as follows:
(i) the ability to develop a good understanding of the
mandate of the Toronto Licensing Tribunal and
relevant laws; .
(Clause No. 3, Report No. 7)
73. Relocation Issues Considered by the Sub-Committee for
the Relocation of All Members of Council to City Hall.
The Special Committee to Review the Final Report of the Toronto Transition Team had before
it a communication (May 21, 1998) from the City Clerk, advising of the following actions
taken by the Sub-Committee for the Relocation of All Members of Council to City Hall:
On motion by Councillor Moeser, the Sub-Committee:
(1) requested the Commissioner of Corporate Services, in consultation with the
City Clerk, to review the possibility of making a Citizens room available
at City Hall on a first-come-first-served basis, under the control of the
City Clerk Department, and report thereon back to the Sub-Committee as part
of the consideration of Phase II;
(2) received the following motion by Councillor Johnston contained in the
communication (April 23, 1998) from the Commissioner of Corporate Services;
That the issues outlined in her communication (March 16, 1998)
addressed to the Sub-Committee for the Relocation of All Members of
Council to City Hall, specifically as it relates to the Ontario
Building Code (Section 3.6.4.2), be referred to the Commissioner
of Corporate Services for report thereon to the Sub-Committee for
the Relocation of All Members of Council to City Hall;
(3) requested the Commissioner to report back to the Sub-Committee on the
following motion from Councillor Johnston:
That the Commissioner of Corporate Services, in consultation with
the appropriate officials of the Urban Affairs Library,
Representatives of the Union, and Representatives of the
appropriate Management Association, be requested to report to the
Sub-Committee for the Relocation of All Members of Council to City
Hall, on the issue of the day care centre and the Urban Affairs
Library; and
(4) requested the Commissioner of Corporate Services to submit the names of
individuals who have been appointed by the Project Team.
The Sub-Committee endorsed the following motions by Councillor Moeser contained in
the report dated April 3, 1998:
(1) that the Chair of the Sub-Committee for the Relocation of All Members of
Council to City Hall be requested to review the security and parking issues
with the Toronto Parking Authority and report thereon to the
Sub-Committee; and
(2) that a monthly newsletter be produced to advise Members of Council to the
progress of the renovation at City Hall and that the newsletter be co-
ordinated by the Chairman of the Sub-Committee and Mr. Lawrence Quinn, the
City Official appointed as the Lead Official respecting the renovations at
City Hall .
On motion by Councillor Johnston:
The Sub-Committee received the following motions contained in report (April
3, 1998) from the City Clerk:
(1) that the Sub-Committee for the Relocation of All Members of Council
to City Hall continue to discuss the configuration of the Council
Chamber at City Hall and take the following into consideration:
That Option 1(b) respecting the Council Chamber be referred back to
the Commissioner of Corporate Services with a request that she:
(i) explore the feasibility of expanding the floor space for
Councillors;
(ii) recognize the Councillors seating in order to permit Councillors
to face staff when asking questions of staff; and
(iii) report back to the Special Committee to Review the Final Report of
the Toronto Transition Team, on whether or not the timetable for
the relocation of Members of Council to City Hall is realistic.
The Sub-Committee was advised that Recommendation No. 1 contained in the
communication (April 3, 1998) from the City Clerk had been approved by City
Council:
(1) That authorized staff to proceed on the following options;
(a) with respect to the third floor mezzanine - Option 2;
(b) with respect to the second floor - Option 2; and
(c) with respect to the Council Chamber - Option 1(b) with the
directive that the space between councillors be widened and
the Mayor s seat be closer to the full Council.
The Sub-Committee was also advised that the Commissioner of Corporate
Services was canvassing Members of Council on options on Councillors
office configurations; and will report back. The Sub-Committee also
requested the Commissioner of Corporate Services to report on discussions
to date with respect to the lease of Old City Hall.
On motion by Councillor Moeser:
The Sub-Committee:
(1) received the communication (April 24, 1998) from Councillor Bossons
and was advised that the Chair would be forwarding a response;
(2) received the communication (April 22, 1998) from Councillor
McConnell; and
(3) requested that a Joint Meeting be held to considered the Approval
Schedule for Phase I in order to report thereon to Council for its
meeting to be held June 3, 1998.
The Special Committee to Review the Final Report of the Toronto Transition
Team received the aforementioned communication.
(Clause No. 4b, Report No. 7)
74. Amendment to the Terms of Reference of the Sub-Committee
for the Relocation of All Members of Council to City Hall.
The Special Committee to Review the Final Report of the Toronto Transition Team had before
it a communication (May 21, 1998) from the City Clerk advising that the Sub-
Committee for the Relocation of All Members of Council to City Hall, recommended to the
Special Committee that the Terms of Reference of the Sub-Committee be amended to permit
the Sub-Committee to review the long term options for the Civic Centre proposal and its
process.
The Special Committee to Review the Final Report of the Toronto Transition
Team deferred consideration of the aforementioned communication until its
meeting scheduled to be held on June 26, 1998.
(Clause No. 4a, Report No. 7)
The Special Committee to Review the Final Report of the Toronto Transition Team adjourned
its meeting at 9:28 a.m.
Chair.
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