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                                           THE CITY OF TORONTO

                                            Clerk's Department



                                Minutes of the Special Committee to Review

                             the Final Report of the Toronto Transition Team





                                                                            Friday, July 17, 1998.





        The Special Committee to Review the Final Report of the Toronto Transition Team met on

        Friday, July 17, 1998, in Committee Room A, 2nd Floor, Metro Hall, Toronto, commencing at

        9:40 a.m.



        Members Present:



                       Councillor David Miller, Chair

                       Councillor Anne Johnston

                       Councillor Norm Kelly

                       Councillor Gloria Lindsay Luby

                       Councillor Peter Li Preti

                       Councillor Ron Moeser

                       Councillor Michael Prue

                       Councillor Kyle Rae 



82.     Amendment to the Terms of Reference of                                         (HELD DOWN)

        the Sub-Committee for the Relocation 

        of All Members of Council to City Hall.



        (See also Minute No. 89)



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a report (June 25, 1998) from the Commissioner of Corporate Services Clarifying the

        reporting structure and future roles of the Sub-Committee for the Relocation of All

        Members of Council to City Hall and the Special Committee to Review the Final Report of

        the Toronto Transition Team pertaining to Phases two and three of  the Toronto City Hall

        renovations project, including the City Centre project; and recommending that:



        (1)    the Sub-Committee for the Relocation of All Members of Council to City Hall

               continue to report to the Special Committee to Review the Final Report of the

               Toronto Transition Team on the Phase 1 renovations to City Hall, until the end of

               1998;



        (2)    the Corporate Services Committee deal with Phases 2 and 3 of the City Hall project

               and other City Hall maintenance and renovation matters on an ongoing basis, and

               determine whether it wishes to establish a sub-committee for this purpose; and



        (3)    the appropriate City officials be authorized to take the necessary action to give 

               effect thereto.



        The Special Committee to Review the Final Report of the Toronto Transition Team also had

        before  it  a  communication  (May  21,  1998)  from  the  City  Clerk   advising  that 

        the Sub-Committee for the Relocation of All Members of Council to City Hall, recommended



        to the Special Committee that the Terms of Reference of the Sub-Committee be amended to

        permit the Sub-Committee to review the long term options for the Civic Centre proposal and

        its process.                           (HELD DOWN)

                                           (See Minute No. 89)





83.     Selection Process for Appointing Citizen

        Members to the Current Board of Health.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (June 24, 1998) from the Interim Contact, Board of Health for the City

        of Toronto Health Unit, advising that the Board of Health on June 23, 1998:



        (1)    adopted the outreach strategy and selection criteria for citizen appointments to

               the current Board of Health, as outlined in the report (June 15, 1998) from the

               Medical Officer of Health;



        (2)    considered strategies for effective, meaningful and ongoing citizen participation

               as a key component to its strategic planning.



        (3)    with respect to the selection process for the appointment of citizen members,

               adopted  the option of establishing a sub-committee with a mandate to screen

               citizen applicants and nominate a slate of citizen appointees to the Board of

               Health.  These recommended appointees would then be forwarded to the Nominating

               Committee and to City Council;



        (4)    requested that its decision in this respect be forwarded the Special Committee to

               Review the Final Report of the Toronto Transition Team and subsequently to City

               Council for approval of the proposed selection process for citizen appointments.



               On motion by Councillor Gloria Lindsay Luby, The Special Committee to

               Review the Final Report of the Toronto Transition Team recommended to

               Council the adoption of the selection process for citizen appointments to

               the Board of Health, as approved by the Board of Health on June 23, 1998,

               and outlined in the aforementioned communication (June 24, 1998) from the

               Interim Contact, Board of Health for the City of Toronto Health Unit.



                                      (Clause No. 3, Report No. 10)





84.     Decorations Proposed by the Architects Respecting 

        the Renovations to the Councillor s Offices and 

        Council Chamber in Toronto City Hall.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (July 6, 1998) from the Interim Contact, Sub-Committee for the

        Relocation of All Members of Council to City Hall, advising that the Sub-Committee for the

        Relocation of All Members of Council to City Hall on June 29, 1998, recommended that the

        following be approved in principle with respect to the renovations to the 2nd floor,

        Councillors  offices and Council Chamber in Toronto City Hall:



        (1)    the lighting be brighter on the 2nd floor;



        (2)    the carpets and wood finishes as proposed by the project Architect be used; 



        (3)    frosted glass be used at the entrance to the Councillors  offices; and 

        (4)    the colours of the Administrative Assistants  offices be compatible with the

               colours of walls exterior to the office, and that the Councillors  and Executive

               Assistants  offices choose the colour of their offices, on the advice of the

               Architect.



               The Special Committee to Review the Final Report of the Toronto Transition

               Team recommended to Council the adoption of the recommendations of the Sub-

               Committee for the Relocation of all Members of Council to City Hall,

               embodied in the aforementioned communication from the Interim Contact, Sub-

               Committee for the Relocation of all Members of Council to City Hall.



                                      (Clause No. 7, Report No. 10)



85.     Guidelines for Determining City-Wide 

        Interests in Planning Matters.

        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (July 17, 1998) from the Interim Contact, Urban Environment and

        Development Committee, advising that The Urban Environment and Development Committee on

        July 13, 1998, during its consideration of a joint report (June 29, 1998) from the

        Commissioner of Urban Planning and Development Services and the City Clerk, took the

        following action:



        (A)    approved Recommendation No. (3), embodied in the joint report (June 29, 1998) from

               the Commissioner of Urban Planning and Development Services and the City Clerk,

               viz:



                (3)    this report, and the comments from the Urban Environment and

                       Development Committee, be placed on the:



                       (a)    agenda of the July 17, 1998 meeting of the Special Committee

                              to Review the Final Report of the Toronto Transition Team;

                              and



                       (b)    agendas of the July 22, 1998 meetings of all Community

                              Councils;



                       with a request that any comments from the Special Committee and the

                       Community Councils be forwarded directly to the July 29, 1998 City

                       Council meeting; ; and



        (B )   recommended to Council:



               (1)     the adoption of Recommendations Nos. (1), (2) and (4), embodied in the

                       attached joint report (June 29, 1998) from the Commissioner of Urban

                       Planning and Development Services and the City Clerk, subject to amending

                       Recommendation No. (1) by striking out the words "the Urban Environment and

                       Development Committee" and inserting in lieu thereof the words

                        City Council; so that Recommendation No. (1) shall read as follows:



                        (1)   City Council endorse the attached protocol for dealing with

                              planning matters of City-wide interest and authorize its use by the

                              Chief Planner in determining the appropriate Committee routing

                              process for planning matters; ; and



               (2)     that with respect to matters abutting Community Council boundaries, a

                       determination as to whether a City-wide or local interest exists, be made

                       only after consultation with all of the affected Councillors.



               The Special Committee to Review the Final Report of the Toronto Transition

               Team endorsed Recommendation (B) of the Urban Environment and Development

               Committee, contained in the aforementioned communication.



               (City Council; c:  Commissioner of Urban Planning and Development Services;

               Interim Contact, Urban Environment and Development Committee - June 17,

               1998)



                                      (Clause No. 9a, Report No. 10)



86.     Membership - Toronto Parking Authority.

        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (July 16, 1998) from the City Clerk, advising that City Council on

        July 8, 9 and 10, 1998, referred the following Motion to the Special Committee to Review

        the Final Report of the Toronto Transition Team for inclusion in its review of the

        governance structures of the City of Toronto s major Agencies, Boards and Commissions and

        report thereon to Council for its meeting to be held on October 1, 1998, and requested the

        City Clerk to invite the Chair of the Parking Authority to appear before the Special

        Committee to Review the Final Report of the Toronto Transition Team in connection

        therewith and to advise all Members of Council when this matter will be considered by the

        Committee:



               Moved by:              Councillor Shiner



               Seconded by:           Councillor Flint



                BE IT RESOLVED THAT:



               (1)     By-law No. 28-1998 be amended to increase the Toronto Parking Authority

                       membership by four members;



               (2)     the additional four members be Members of Council; and



               (3)     the appointment of the additional four members to the Toronto Parking

                       Authority be referred to the Striking Committee for consideration. 



               The Special Committee to Review the Final Report of the Toronto Transition

               Team :



               (1)     referred the aforementioned communication to the Chief

                       Administrative Officer for inclusion in his forthcoming report on

                       the governance structure for the City of Toronto; and



               (2)     requested the City Clerk to invite the Chair of the Parking

                       Authority to appear before the Special Committee when it considers

                       the aforementioned report from the Chief Administrative Officer.



                        (Chief Administrative Officer; City Clerk - July 21, 1998)



                                      (Clause No. 9b, Report No. 10)





87.     Toronto City Hall Renovations -

        Design Options for Committee Room 1.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (July 17, 1998) from the Interim Contact, Sub-Committee for the

        Relocation of All Members of Council to City Hall, recommending that:



         (1)   Option A (Curved Horseshoe Option) design for the layout of Committee Room 1

               located at Toronto City Hall, as shown in Appendix 1 of report (July 14, 1998)

               from the Commissioner of Corporate Services, be endorsed; and



        (2)    the Chair and Commissioner of Corporate Services assure that funds are found

               within the present budget.



               The Special Committee to Review the Final Report of the Toronto Transition

               Team recommended to Council the adoption of the recommendations of the Sub-

               Committee for the Relocation of all Members of Council to City Hall,

               embodied in the aforementioned communication from the Interim Contact, Sub-

               Committee for the Relocation of All Members of Council to City Hall, 

               subject to amending recommendation No. (2) by deleting therefrom the words

                the Chair and  so that Recommendation No. (2) now read as follows:



                (2)    that the Commissioner of Corporate Services assure that funds are

                       found within the present budget. :



                                      (Clause No. 6, Report No. 10)



88.     Governance Structure for Heritage Services.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a report (July 10, 1998) from the Chief Administrative Officer  recommending that:



        (1)    to foster a partnership among citizens, Council, and City program staff which will

               continue to engage citizens in the development and delivery of City heritage

               policies and programs, the general structure of City heritage functions outlined

               in this report be approved, including:



               (a)     the continuation of the Toronto Historical Board, Heritage Toronto,

                       comprised primarily of citizens nominated by the heritage community, and

                       empowered to recommend to Council a Heritage Master Plan for the City, to

                       recommend to Council heritage strategies and policies for all City

                       programs, and to manage and distribute heritage funds donated privately;



               (b)     the establishment of a single Toronto Architectural and Conservation

                       Advisory Committee organized into seven committees as follows:



                       (i)    six LACAC panels comprised of citizens selected by and reporting to

                              Community Councils as an integral part of the planning protocol on

                              issues related to Parts IV and V of the Ontario Heritage Act; to be

                              empowered to enforce Council s heritage by-laws; to recommend

                              capital grants for preservation of heritage properties; and to help

                              increase public awareness and knowledge of heritage conservation

                              through plaquing, walking tours, lectures, etc; 



                       (ii)   a City-wide Preservation Commission comprised of representatives of

                              each of the LACAC panels to report to the Urban Development and

                              Planning Committee on heritage issues of city-wide significance and

                              to coordinate the policies and strategies of the LACAC panels;



               (c)     the continuation of existing and the establishment of new site specific

                       boards as required, comprised of citizens interested in the operations of

                       individual sites and reporting to the Economic Development Committee, to

                       develop programs, direct the operations, and manage resources allocated to

                       museums and heritage sites; and



               (d)     the City Culture Office work with staff of other City departments to

                       promote heritage issues in all City programs, provide staff support to the

                       LACAC panels, oversee the overall portfolio of City heritage resources and

                       allocate human and financial resources to specific sites for use by sites;



        (2)    the Commissioner of Economic Development, Parks, Culture and Tourism, in

               consultation with the current Toronto Historical Board, the Scarborough Historical

               Museum Board, and the Executive Director of Human Resources arrange for

               integration of staff into the Culture Office and report to the Amalgamation Office

               on the timeframe, strategy, and budgetary impact for staffing the Culture Office

               in the longer term;



        (3)    the City Clerk report further on the process for citizen selection of LACAC

               members by the Community Councils;



        (4)    site specific boards and advisory committees be continued and their members

               re-appointed, and the Culture Office report to the Task Force on Agencies, Board

               and Commissions on the structure, size and composition of boards for the sites

               currently managed by the existing Toronto Historical Board;



        (5)    the Culture Office consult with the heritage community in developing a process 

               for selecting members for Heritage Toronto and report further to the Economic

               Development Committee on a process agreeable to the heritage community;



        (6)    the City Solicitor, in consultation with all appropriate stakeholders, develop for

               Council approval any necessary by-laws and agreements between the City and

               Heritage Toronto, LACAC s, and heritage site boards;



        (7)    the Commissioner of Finance, in consultation with the Culture Office, report on

               the impact of the restructuring on the 1998 and 1999 budgets; and



        (8)    the appropriate officials be authorized to take the necessary actions to give

               effect thereto.



        The Special Committee to Review the Final Report of the Toronto Transition Team also had

        before it the following communications:



        (1)    (April 9, 1998) from the Interim Contact, Etobicoke Community Council, advising

               that the Etobicoke Community Council on April 1, 1998, recommended that  the

               Special Committee to Review the Final Report of the Toronto Transition Team be

               advised that the Etobicoke Community Council endorses Scenario 2A presented in a

               submission dated April 1, 1998, from the Etobicoke Historical Board;



        (2)    (July 2, 1998) from the Interim Contact, North York Community Council, advising

               that the North York Community Council on June 24, 1998, referred to the Special

               Committee to Review the Final Report of the Toronto Transition Team, without

               comment, the communication (June 12, 1998) from Mr. Lawrence Leonoff, Chair, North

               York Heritage Committee, such communication endorsing the position of the Heritage

               Committee, and requesting that this be forwarded to the Special Committee for

               consideration;



        (3)    (May 7, 1998) from the Interim Contact, Scarborough Community Council, advising

               that the Scarborough Community Council, on May 6, 1998, directed that The Special

               Committee to Review the Final Report of the Toronto Transition Team be advised

               that Scarborough Community Council supports, in principle, the following

               recommendations presented by Mr. Richard Schofield on behalf of the Scarborough

               Local Architectural Conservation Advisory Committee and the Scarborough Historical

               Museums Board:



               (1)     the need to continue volunteer local citizen participation at the local

                       community level;



               (2)     the continuation of a Scarborough Local Architectural Conservation Advisory

                       Committee (LACAC) to make recommendations to a central  preservation  body

                       on matters relating to Sections IV and V of The Ontario Heritage Act (as

                       required by the Act) and to liaise with the Scarborough Community Council

                       on matters relating to the study, preservation and promotion of the local

                       community s built and natural heritage;



               (3)     the establishment of a separate Toronto committee to deal with the issues

                       of Heritage Preservation (LACAC) and a separate Toronto committee to deal

                       with the issues of Museum Management; and that these two separate bodies

                       report through the Culture Office to Council;



               (4)     the preparation of a By-law and/or Memorandum of Agreement between the City

                       and the Toronto Museums Committee, concerning the future management of

                       Museums in the new City of Toronto; and



               (5)     the employment by the City of all staff of Toronto Museums, under the

                       Management of the City of Toronto and the Toronto Museums Committee, as

                       well as staff of the Culture Office in Toronto;



        (4)    (March 30, 1998) from Mr. John D. Bertram, Chair, Todmorden Mills Museum;



        (5)    (April 2, 1998) from Ms. Peggy Kurtin, President, Cabbagetown Preservation

               Association;



        (6)    (April 2, 1998) from Ms. Elizabeth Ingolfsrud, Chairman, Etobicoke Historical

               Board;



        (7)    (April 3, 1998) from Mr. John Colautti, President, Parkdale Village Ratepayers 

               Association;



        (8)    (April 4, 1998) from Ms. Margaret Brettell, Toronto, Ontario;



        (9)    (April 6, 1998) from Ms. Mary Campbell, President and Archivist, The Beach and

               East Toronto Historical Society;



        (10)   (April 8, 1998) from Mr. Lawrence Adams, Ms. Miriam Adams, Co-Directors, Dance

               Collection Danse;



        (11)   (April 22, 1998) from H. E. Ashley, Toronto, Ontario;



        (12)   (April 27, 1998) from Dr. Marion Joppe, Chair, Heritage Toronto;



        (13)   (April 28, 1998) from Mr. Douglas Grigg, Scarborough, Ontario;



        (14)   (Undated) from Ms. Madeleine McDowell, Toronto, Ontario;



        (15)   (April 29, 1998) from Ms. Marcia Cuthbert, Toronto, Ontario;



        (16)   (April 29, 1998) from Ms. E. Ann Rowan, Toronto, Ontario;



        (17)   (April 29, 1998) from Ms. Patricia Robertson, President, York Pioneer & Historical

               Society 1869;



        (18)   (April 29, 1998) from Mr. Michael Freeman, City of York, Ontario;



        (19)   (April 29, 1998) from Mr. Rob Garrard, Toronto, Ontario;



        (20)   (April 30, 1998) from Mrs. Lois V. House, Downsview, Ontario;

        (21)   (April 30, 1998) from M. C. Smillie, Toronto, Ontario;

        (22)   (April 30, 1998) from Ms. Margaret Near, Toronto, Ontario;

        (23)   (April 30, 1998) from Anne Byzko, Toronto, Ontario;



        (24)   (April 30, 1998) from Mr. Sander Gladstone, Toronto, Ontario;



        (25)   (April 30, 1998) from Ms. Kristina Guiguet;



        (26)   (May 1, 1998) from Ms. Cecile Berube, Toronto, Ontario;



        (27)   (May 3, 1998) from Mr. Jim Houston, Toronto, Ontario;



        (28)   (May 3, 1998) from Ms. Mary G. Barnett, Toronto, Ontario;



        (29)   (May 4, 1998) from Mr. Rodger W. McLennan, Toronto, Ontario;



        (30)   (May 4, 1998) from  Mr. John B. Lawson, McCarthy Tetrault, Barristers &

               Solicitors;



        (31)   (May 4, 1998) from Ms. Carol Helmstadter, Toronto, Ontario;

         

        (32)   (May 4, 1998) from Mr. C. M. Cole, Toronto, Ontario;



        (33)   (May 4, 1998) from Dr. Mima Rapches, Head, Royal Ontario Museum;



        (34)   (May 5, 1998) from Mr. Donald Gard, Toronto, Ontario;



        (35)   (May 5, 1998) from Mr. L. E. Leonoff, Chairman, North York Heritage Committee;



        (36)   (May 5, 1998) from Ms. Anna Teper, York, Ontario;



        (37)   (undated) from Mr. Paul Stewart, Toronto, Ontario;



        (38)   (May 5, 1998) from Ms. Anne Mcaughey, Toronto, Ontario;



        (39)   (Undated) from Ms. Phyllis Platnick, North York, Ontario;



        (40)   (May 6, 1998) from Mr. Ed Freeman, Toronto, Ontario;



        (41)   (May 6, 1998) from Mr. John P. M. Court, Toronto, Ontario;



        (42)   (May 7, 1998) from Mr. & Mrs. J. Granot, Toronto, Ontario;



        (43)   (May 7, 1998) from Ms. Joan L. Harris, T. Montgomery s Inn;



        (44)   (May 7, 1998) from Mr. Kenneth C. Peterson, Supreme Chief Ranger, The Independent

               Order of Foresters;



        (45)   (May 8, 1998) from Ms. Grace Heggie, Toronto, Ontario;



        (46)   (May 8, 1998) from Mr. Gordon Turner, Toronto, Ontario;



        (47)   (May 8, 1998) from Ms. Irma Bain, Toronto, Ontario;



        (48)   (May 10, 1998) from Mr. Edward R. Lyons, Toronto, Ontario;

        (49)   (May 11, 1998) from Mrs. Dorothy E. Foley, North York, Ontario;

        (50)   (May 12, 1998) from Professor Jeffrey Stinson, Associate Dean, School of

               Architecture and Landscape Architecture;



        (51)   (May 12, 1998) from Mr. Jim Wiswell, Toronto, Ontario;



        (52)   (May 12, 1998) from Ms. Jean French, Don Mills, Ontario;



        (53)   (May 12, 1998) from Ms. Laura Purdy, Chair, Attractions Council, Tourism Toronto;



        (54)   (Undated) from Ms. Peggie Sampson, Toronto, Ontario;



        (55)   (May 13, 1998) from Mr. Alex D. Camp, Toronto, Ontario;



        (56)   (May 14, 1998) from Mr. Sheldon J. Godfrey, Toronto, Ontario;



        (57)   (May 15, 1998) from Mr. Rob Brown, Honorary Commodore, Toronto Harbour Parade of

               Lights Inc.;



        (58)   (May 19, 1998) from Miss Jane Beecroft, Chair, CHP Heritage Centre;



        (59)   (May 21, 1998) from Mr. Stephen Thomas, Stephen Thomas Associates;



        (60)   (May 21, 1998) from Miss Lois Williamson, Toronto, Ontario;



        (61)   (May 25, 1998) from Ms. Margaret Gayfer, Toronto, Ontario;



        (62)   (May 27, 1998) from Mr. Kirk Shearer, President, Tourism Toronto;



        (63)   (May 29, 1998 and June 1, 1998) from Mr. Joseph Gill, Chair, Friends of Fort York;



        (64)   (June 1, 1998) from Mr. Dave Roberts, President, ABC Residents  Association;



        (65)   (June 3, 1998) from Mr. George Waters, Managing Director, Heritage Toronto;



        (66)   (June 3, 1998) from Mr. Louis Badone, Toronto, Ontario;



        (67)   (June 4, 1998) from Ms. Edna Hudson, President, Toronto Region Architectural

               Conservancy;



        (68)   (June 9, 1998) from Ms. Elayne Dobel Goyette, Archivist and Records Manager for

               The Salvation Army;



        (69)   (June 11, 1998) from Ms. Diana Fancher, President, West Toronto Junction

               Historical Society;



        (70)   (June 12, 1998) from Mr. Morris Zbar, Vice-Chair, Ontario Heritage Foundation;



        (71)   (June 12, 1998) from Ms. Maribeth Solomon, Toronto, Ontario;



        (72)   (June 13, 1998) from Ms. Eleanor Inglis Sanderson, Toronto, Ontario;



        (73)   (June 15, 1998) from Mr. Michael J. Rudman, Toronto, Ontario;



        (74)   (undated) from Mr. Scott Duncan, President, Toronto Military Heritage Association;

        (75)   (undated) from Ms. Ruth Nixon, Heritage Partner;

        (76)   (June 17, 1998) from Ms. Susan Palmer, Toronto, Ontario;

        (77)   (June 17, 1998) from Mr. Stewart A. Bull and Ms. Doris L. Bull, Etobicoke,

               Ontario;



        (78)   (June 19, 1998) from Mr. Rod Behan, Senior Vice-President, Nesbitt Burns;



        (79)   (June 19, 1998) from Ms. Helen Mills, Chair, Lost Rivers Project and Heritage

               Community Garden;



        (80)   (June 25, 1998) from Mr. Michael A. Stevenson, Toronto, Ontario;



        (81)   (July 6, 1998) from Mr. Peter D. Pellier, Oakville, Ontario;



        (82)   (July 8, 1998) from Mr. William L. Archer, Q.C., Toronto, Ontario; 



        (83)   (Undated) from Mr. Robert J. Hall, Mississauga, Ontario;



        (84)   (May 18, 1998) from Ms. Edith Geduld, on behalf of the Metro Area Heritage Group; 



        (85)   (July 16, 1998) from Ms. Heather Howard-Bobiwash, The Gathering Place Toronto

               Native Community History Project, Native Canadian Centre of Toronto; and



        (86)   (July 15, 1998) from Mr. Howard Levine, Chair, Citizens for the Old Town 1793.



        Ms. Nancy Autton, Senior Corporate Management and Policy Consultant, Chief Administrator s

        Office gave a presentation to the Special Committee respecting the Governance Structure

        for City Heritage Services, and submitted a copy of her presentation material.



        The following persons appeared before the Special Committee to Review the Final Report of

        the Toronto Transition Team in connection with the foregoing matter:



        -      Dr. Marion Joppe, Chair, Heritage Toronto, and Mr. George Waters, Toronto

               Historical Board; and submitted the following documents entitled:



               (i)      The Future of Heritage in Toronto ;



               (ii)     Toronto Historical Board/Heritage Toronto - Notes to the Chief

                       Administrative Officer s report on Heritage Management in Toronto (July 16,

                       1998); and



               a revised Governance Model for Heritage Services;



        -      Ms. Alanna Jones, National Society of Fundraising Executives;



        -      Mrs. Elizabeth Ingolfsrud, Chairman, Etobicoke Historical Board, and submitted a

               brief in regard thereto;



        -      Mr. Earl Jarvis, Etobicoke Historical Board;



        -      Mr. Bill Greer, Canadian Association of Heritage Preservation Consultants; 



        -      Mr. Joe Gill, and submitted a brief prepared by Mr. Murray Philp, Director,

               Friends of Fort York;

        -      Dr. Terry Russell;

        -      Mr. R. Schofield, Scarborough,  Local Architectural Conservation Advisory

               Committee (LACAC), and submitted a brief in regard thereto



        -      Mr. William Archer, and submitted a communication (June 29, 1998) respecting the

               issue of Heritage, and a document entitled  A New Direction for Heritage - the

               Revised Preliminary report of the Toronto Historical Board , dated October 18,

               1996;



        -      Ms. Phyllis Creighton and Ms. Ruby Steiger, The Raging Grannies, with a singing

               rendition of their position respecting Heritage issues in the City of Toronto ;



        -      Mr. Larry Leonoff, Chairman, North York Heritage Committee;



        -      Ms. Ann Rowan, a Member of the Metro Area Heritage Group (MAHG); and submitted a

               brief in regard thereto;



        -      Ms. Madeleine McDowell, Chair of the Humber Heritage Committee; and submitted a

               brief in regard thereto;



        -      Mr. John A. McGinnis, First Managing Director, Toronto Historical Board, and

               former Chairman of the Metro Toronto and Region Conservation Authority;



        -      Mr. William Phillips, and submitted a pamphlet entitled  South Rosedale Self-

               guided Walking Tour  published by the South Rosedale Ratepayers  Association;



               Ms. Jane Beecroft, Chair, CHP Heritage Centre, The Society of Heritage Associates;

               and



        -      Mr. John Carter, Chairman, East York LACAC, and submitted a brief in regard

               thereto, and a communication (March 30, 1998) addressed to Councillor David Miller

               from the East York LACAC respecting a motion passed at the East York LACAC at its

               meeting on March 25, 1998, supporting recommendations made by the Toronto

               Transition Team related to Arts and Heritage Boards.



        At this point in the proceedings the Special Committee to Review the Final Report of the

        Toronto Transition Team recessed at 12:32 p.m., to reconvene at 2:00 p.m.



        The Special Committee to Review the Final Report of the Toronto Transition Team reconvened

        at 2:08 p.m.



        Members Present:



                       Councillor David Miller, Chair

                       Councillor Anne Johnston

                       Councillor Norman Kelly

                       Councillor Lindsay Luby

                       Councillor Ron Moeser

                       Councillor Michael Prue

                       Councillor Kyle Rae



88a.    Governance Structure for Heritage Services.



        The Special Committee to Review the Final Report of the Toronto Transition Team resumed

        its consideration of the Governance Structure for Heritage Services.

        The following persons appeared before the Special Committee to Review the Final Report of

        the Toronto Transition Team in connection with the foregoing matter:

        -      Mr. Michael Stevenson, Vice Chair, Todmorden Mills Museum Advisory Board, and

               submitted a brief in regard thereto, and a communication (March 30, 1998)

               addressed to Councillor David Miller from Mr. D. Bertram, Chair, Todmorden Mills

               Museum, conveying the Board s position respecting the delivery of heritage

               services in the City of Toronto;



        -      Ms. Edith Geduld a Member of the Metro Area Heritage Group, and submitted a brief

               in regard thereto, and a handbook entitled  Heritage Handbook for City Councillors

               - City of Toronto , prepared by members of the Metro Area Heritage Group, and a

               communication (May 18, 1998) from the Metro Area Heritage Group respecting the

               delivery of heritage services in the City of Toronto ;



        -      Ms. Louise Roberge;



        -      Ms. Peggy Kurtin, President, Cabbagetown Preservation Association, and submitted a

               brief in regard thereto;



        -      Mr. John P. M. Court, and submitted a communication (June 3, 1998) from the City

               Clerk, York Community Council, respecting recommendations submitted by him to York

               Community Council;



        -      Ms. Lumia Heyno; 



        -      Mr. Bob Saunders, Scarborough LACAC;



        -      Mr. Henry Sator;



        -      Mr. John Harstone; 



        -      Ms. Susan Pointe, a volunteer with Heritage Toronto;



        -      Dr. Carol Stimmell, Editor, Metro Community News and member of the Board of

               Heritage Toronto; 



        -      Ms. Lynne Kurylo, Chair of the Board of the Enoch Turner Schoolhouse Foundation

               and member of the Advocacy Committee of the Ontario Museum Association and citizen

               member of the Toronto Historical Board; and



        -      Mr. George Waters submitted a brief on behalf of Mr. Murray Phillip.



        Councillor Miller appointed Councillor Rae Acting Chairman and vacated the Chair.



               A.      Councillor Miller moved that:



                       (1)    the Special Committee recommend to Council the adoption of

                              the report (July 10, 1998) from the Chief Administrative

                              Officer, subject to:



                              (a)     amending Recommendation No. (1) by:



                                      (i)    deleting therefrom the words  this report be

                                             approved, including ;

                                      (ii)   deleting Parts (a) to (d);

                                      (iii)  adding thereto the words  the structure

                                             suggested in the document entitled  Revised

                                             Governance Model for Heritage Services ,

                                             submitted by Heritage Toronto be approved;



                              (b)     deleting Recommendation No. (2);



                              (c)     amending Recommendation No. (3) to read as follows:



                                       (3)   the City Clerk, in conjunction with the Chief

                                             Administrative Officer report further in

                                             September, 1998, on the process for citizen

                                             selection of local Heritage Board Members by

                                             the Community Councils ;



                              (d)     amending Recommendation Nos. (4) and (5) to provide

                                      that the requested reports be submitted to the

                                      September 18, 1998, meeting of the Special

                                      Committee;



                              (e)     amending Recommendation No. (6) by deleting  LACAC ;

                                      and 



                              (f)     Heritage Toronto acting  as an advocate for natural

                                      and human heritage to Council and City staff; and

                                      further, that Heritage Toronto be provided with

                                      adequate staff to monitor the City with respect to

                                      heritage policy development and preservation; and 



                       (2)    that the Chief Administrative Officer be requested to report

                              to the September 18, 1998, meeting of the Special Committee

                              respecting the responsibilities of the local Heritage Boards

                              and Strategic body and suggest appropriate names.



        Councillor Miller resumed the Chair.



               B.      Councillor Moeser moved that the Chief Administrative Officer be

                       requested to submit a report to the Special Committee on the

                       concept of having a City-wide Museum Committee comprised of

                       representatives from each of the site-specific Boards to meet

                       periodically. 



               C.      Councillor Rae moved that the Special Committee recommend to

                       Council that:



                       (1)    a Local Architectural Conservation Advisory Committee

                              (LACAC) be established for each Community Council area;



                       (2)    six LACACs each nominate a representative to form one

                              Toronto Architectural Conservation Advisory Committee

                              (TACAC) and that the TACAC report to the appropriate



                              Community Council depending on where a particular site is

                              located; 

                       (3)    staff support to TACAC be located in the Urban Design

                              Section of the City of Toronto s Planning Department;

                       (4)    Community Councils be authorized to nominate the membership

                              of each LACAC;



                       (5)    a Toronto Museums Board be created, composed of

                              representatives of each Museum Board or Advisory Committee

                              and reporting to the Economic Development Committee;



                       (6)    staff support for the local Museum Boards, Advisory

                              Committees and the Toronto Museums Board,  be provided from

                              the City of Toronto s Culture Office;



                       (7)    Community Councils be authorized to nominate the membership

                              of each individual Museum Board in its jurisdiction;



                       (8)    Heritage Toronto be composed of the six members of TACAC and

                              the members of the Toronto Museums Board;



                       (9)    preservation policies recommended by Heritage Toronto be

                              reported to City Council through the Urban Environment and

                              Development Committee; 



                       (10)   Heritage Trust, made up of members of Heritage Toronto, be

                              the charitable foundation responsible for fundraising; and



                       (11)   should Council adopt this report, as amended by the Special

                              Committee, all staff of the Toronto Historical Board and of

                              the Scarborough Historical Museum Board become staff of the

                              City of Toronto.



               D.      Councillor Prue moved that:



                       (1)    all qualified electors living within the City of Toronto be

                              eligible for appointment to LACACs; and



                       (2)    a Museum Board or Advisory Committee be created for each

                              historical site; and the same principles for appointments of

                              citizens to LACACs be applied.



               E.      Councillor Kelly moved that the foregoing Motion C. by Councillor

                       Rae be referred to the Chief Administrative Officer for report

                       thereon directly to Council for its meeting scheduled to be held on

                       July 29, 1998. 



               F.      Councillor Johnston moved that the Part (1) (f) of the foregoing

                       Motion A. by Councillor Miller be referred to the Chief

                       Administrative Officer with a request that he report directly to

                       Council for itsmeeting scheduled to be held on July 29, 1998, with

                       respect to the strategy/vision component recommended by the Special

                       Committee, and to clarify the reporting process.



               G.      Councillor Lindsay Luby moved that:



                       (1)    the Chief Administrative Officer and Heritage Toronto be

                              requested to jointly develop a Heritage Master Plan; and

                       (2)    the Chief Administrative Officer be requested to review the

                              selected model in three year s time and report thereon to

                              Council, through the appropriate Standing Committee; and



        Councillor Miller appointed Councillor Kelly Acting Chairman and vacated the Chair.



               H.      Councillor Miller moved that:



                       (1)    the Special Committee recommend to Council that:



                              (i)     Heritage be included in the City of Toronto s

                                      Official Plan;



                              (ii)    Council adopt the following fundamental principles:



                                       (1)   that Heritage contributes to the quality of

                                             life and economic health of the community;



                                      (2)    that local community input is of prime

                                             importance;



                                      (3)    that Municipal government has a major role to

                                             play in supporting and encouraging the

                                             preservation and appreciation of local

                                             community heritage and in fostering the

                                             stewardship of its material and natural

                                             resources;



                                      (4)    that the City is charged with heritage

                                             stewardship; and



                                      (5)    that it is important to sustain, at the local

                                             community level, a partnership of

                                             professional staff and volunteers; ;



                       (iii)  the City Solicitor, in consultation with all appropriate

                              stakeholders, develop for Council approval any necessary

                              by-laws and agreements to give effect thereto; and



               (2)     City Clerk be requested to forward the recommendations of the

                       Special Committee to all of the deputants who appeared at the

                       Special Committee at its meeting on July 17, 1998, and all

                       interested parties, in order that they may provide comments thereon

                       to City Council when this matter is being considered on July 29,

                       1998.



        Councillor Miller resumed the Chair.



               Upon the question of the adoption of the foregoing Motion F. by Councillor

               Johnston, referring Part (1) (f) of the foregoing Motion A. by Councillor

               Miller, it was carried.



               Upon the question of the adoption of the foregoing Motion E. by Councillor

               Kelly, referring the foregoing Motion C. by Councillor Rae, it was lost.



               Upon the question of the adoption of Parts (1) (a) to (f) and Part (2) of

               the foregoing Motion A. by Councillor Miller, it was lost.

               Upon the question of the adoption of the foregoing Motion D. by Councillor

               Prue, it was carried.

               Upon the question of the adoption of the foregoing Motion C. by Councillor

               Rae, it was carried.



               Upon the question of the adoption of the foregoing Motion G. by Councillor

               Lindsay Luby, it was carried. 



               Upon the question of the adoption of the foregoing Motion H. by Councillor

               Miller, it was carried.



        Having regard for the foregoing action taken by the Committee Motion B. by Councillor

        Moeser was not put to a vote.



        The decision of the Special Committee to Review the Final Report of the Toronto Transition

        Team therefore is as follows:



               The Special Committee to Review the Final Report of the Toronto Transition

               Team:



               (A)     recommended to Council the adoption of the report from the Chief

                       Administrative Officer, subject to striking out the recommendations

                       embodied therein and inserting in lieu thereof the following:



                        It is recommended that:



                       (1)    a Local Architectural Conservation Advisory Committee

                              (LACAC) be established for each Community Council area;



                       (2)    six LACACs each nominate a representative to form one

                              Toronto Architectural Conservation Advisory Committee

                              (TACAC) and that the TACAC report to the appropriate

                              Community Council depending on where a particular site is

                              located;



                       (3)    Community Councils be authorized to nominate the membership

                              of each LACAC;



                       (4)    all qualified electors living within the City of Toronto be

                              eligible for appointment to LACACs; 



                       (5)    staff support to TACAC be located in the Urban Design

                              Section of the City of Toronto s Planning Department;



                       (6)    a Toronto Museums Board be created, composed of

                              representatives of each Museum Board or Advisory Committee

                              and reporting to the Economic Development Committee;



                       (7)    a Museum Board or Advisory Committee be created for each

                              historical site; and the same principles for appointments of

                              citizens to LACACs be applied; 



                       (8)    Community Councils be authorized to nominate the membership

                              of each individual Museum Board in its jurisdiction;

                       (9)    staff support for the local Museum Boards, Advisory

                              Committees and the Toronto Museums Board,  be provided from

                              the City of Toronto s Culture Office;



                       (10)   Heritage Toronto be composed of the six members of TACAC and

                              the members of the Toronto Museums Board;



                       (11)   preservation policies recommended by Heritage Toronto be

                              reported to City Council through the Urban Environment and

                              Development Committee; 



                       (12)   Heritage Trust, made up of members of Heritage Toronto, be

                              the charitable foundation responsible for fundraising;



                       (13)   should Council adopt this report, as amended by the Special

                              Committee, all staff of the Toronto Historical Board and of

                              the Scarborough Historical Museum Board become staff of the

                              City of Toronto;



                       (14)   Heritage be included in the City of Toronto s Official Plan;



                       (15)   Council adopt the following fundamental principles:



                               (1)    that Heritage contributes to the quality of life and

                                      economic health of the community;



                              (2)     that local community input is of prime importance;



                              (3)     that Municipal government has a major role to play

                                      in supporting and encouraging the preservation and

                                      appreciation of local community heritage and in

                                      fostering the stewardship of its material and

                                      natural resources;



                              (4)     that the City is charged with heritage stewardship;

                                      and



                              (5)     that it is important to sustain, at the local

                                      community level, a partnership of professional staff

                                      and volunteers; ;



                       (16)   the Chief Administrative Officer and Heritage Toronto be

                              requested to jointly develop a Heritage Master Plan;



                       (17)   the Chief Administrative Officer be requested to review the

                              selected model in three year s time and report thereon to

                              Council, through the appropriate Standing Committee; and



                       (18)   the City Solicitor, in consultation with all appropriate

                              stakeholders, develop for Council approval any necessary

                              by-laws and agreements to give effect thereto. 



               (B)     referred the following motion to the Chief Administrative Officer

                       for report thereon to the meeting of Council scheduled to be held

                       on July 29, 1998:

                       Moved by Councillor David Miller:

                               That Heritage Toronto act as an advocate for

                              natural and human heritage to Council and City

                              staff; and further, that Heritage Toronto be

                              provided with adequate staff to monitor the City

                              with respect to heritage policy development and

                              preservation. ;



               (C)     requested the Chief Administrative Officer to report directly to

                       Council for its meeting scheduled to be held on July 29, 1998, with

                       respect to the strategy/vision component recommended by the Special

                       Committee, and to clarify the reporting process; and



               (D)     requested the City Clerk to forward the foregoing recommendations

                       of the Special Committee to all of the deputants who appeared at

                       the Special Committee at its meeting on July 17, 1998, and all

                       interested parties, in order that they may provide comments thereon

                       to City Council when this matter is being considered on July 29, 1998.



               (Interested Parties; c:  Chief Administrative Officer; Ms. Rosanna Scotti,

               Director, Policy, Corporate Policy and Planning; Ms. Nancy Autton, Senior

               Corporate Management and Policy Consultant - July 21, 1998)





                                      (Clause No. 1, Report No. 10)



89.     Amendment to the Terms of Reference

        of the Sub-Committee for the Relocation 

        of All Members of Council to City Hall.

        (See also Minute No. 82)

        The Special Committee to Review the Final Report of the Toronto Transition Team resumed

        its consideration of the Amendment to the Terms of Reference of the Sub-Committee for the

        Relocation of All Members of Council to City Hall.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a report (June 25, 1998) from the Commissioner of Corporate Services Clarifying the

        reporting structure and future roles of the Sub-Committee for the Relocation of All

        Members of Council to City Hall and the Special Committee to Review the Final Report of

        the Toronto Transition Team pertaining to Phases two and three of  the Toronto City Hall

        renovations project, including the City Centre project; and recommending that:



        (1)    the Sub-Committee for the Relocation of All Members of Council to City Hall

               continue to report to the Special Committee to Review the Final Report of the

               Toronto Transition Team on the Phase 1 renovations to City Hall, until the end of

               1998;



        (2)    the Corporate Services Committee deal with Phases 2 and 3 of the City Hall project

               and other City Hall maintenance and renovation matters on an ongoing basis, and

               determine whether it wishes to establish a sub-committee for this purpose; and



        (3)    the appropriate City officials be authorized to take the necessary action to give 

               effect thereto.



        The Special Committee to Review the Final Report of the Toronto Transition Team also had

        before  it  a  communication  (May  21,  1998)  from  the  City  Clerk   advising  that 

        the Sub-Committee for the Relocation of All Members of Council to City Hall, recommended

        to the Special Committee that the Terms of Reference of the Sub-Committee be amended to

        permit the Sub-Committee to review the long term options for the Civic Centre proposal and

        its process.



               The Special Committee to Review the Final Report of the Toronto Transition

               Team recommended to Council the adoption of the aforementioned  report.



                                      (Clause No. 4, Report No. 10)





90.     Procedural By-Law Amendment to Permit

        Request for Recorded Votes at Meetings of

        Standing Committees and Committees of Council.



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (June 14, 1998 ) from Ms. Rhona Swarbrick, Etobicoke Citizens for

        Effective Government, advising that the  request for a recorded vote  has recently been

        incorporated into the procedures for meetings of Community Councils; that what remains now

        is to amend the Procedural By-law to include the provision for a call for a recorded vote

        at all political meetings; and that the amendment to the Procedural By-law clarify that

        the results of recorded votes be included in the reports that go to Council as well as in

        the minutes of  the committee meetings.



               On motion by Councillor Johnston, The Special Committee to Review the Final

               Report of the Toronto Transition Team recommended to Council that the



               Council Procedural By-law be amended to provided that recorded votes be

               permitted at Standing Committee and Task Force meetings.

                                      (Clause No. 5, Report No. 10)

91.     Progress Report on the Workplan of the

        Special Committee to Review the Final

        Report of the Toronto Transition Team..



        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a report (May 13, 1998) from the Chief Administrative Officer recommending that:



        (1)    the Special Committee take no further action on the recommendations of the Toronto

               Transition Team that deal with administrative and public policy matters, listed in

               Appendix A to this report;



        (2)    the recommendations of the Toronto Transition Team that deal with administrative

               and public policy matters, listed in Appendix A to this report, be referred to the

               Chief Administrative Officer and Commissioners for information and consideration,

               if appropriate, in their respective areas of responsibility; 



        (3)    the Special Committee s mandate continue for the remainder of 1998 to enable it to

               complete the outstanding items on its workplan; 



        (4)    the major focus for the Special Committee s work in the coming months be on the

               review of governance, including the interconnected and complex issues related to

               citizen involvement and governance structures; and



        (5)    the appropriate City officials be authorized and directed to take the necessary

               action to give effect thereto.

        Councillor Miller appointed Councillor Rae Acting Chairman and vacated the Chair.





               On motion by Councillor Miller The Special Committee to Review the Final

               Report of the Toronto Transition Team recommended to Council the adoption

               of the aforementioned report from the Chief Administrative Officer subject

               to:



               (1)     amending Recommendation No. (2) by adding after the word report,

                       the words  not be adopted , so that such recommendation shall now

                       read as follows:



                               (2)    the recommendations of the Toronto Transition

                                      Team that deal with administrative and public

                                      policy matters, listed in Appendix A to this

                                      report not be adopted and be referred to the

                                      Chief Administrative Officer and

                                      Commissioners for information and

                                      consideration, if appropriate, in their

                                      respective areas of responsibility; ; and



               (2)     referring Recommendations Nos. (72) to (77) of the Toronto

                       Transition Team, listed in Appendix  A  embodied therein, to the

                       Toronto Hydro-Electric Commission, for report thereon to the

                       Special Committee, together with their forthcoming review on Hydro

                       structure and governance.



        Councillor Miller resumed the Chair.

                                      (Clause No. 2, Report No. 10)



92.     Reporting Relationship of the

        Audit Committee and the City Auditor.

        The Special Committee to Review the Final Report of the Toronto Transition Team had before

        it a communication (July 9, 1998) from Councillor Gloria Lindsay Luby , Kingsway Humber,

        advising that the present City Procedural By-law requires the Audit Committee to report to

        Council through the Strategic Policies and Priorities Committee; in view of the need for

        the  perceived independence  of the Audit Committee, requesting the Special Committee to

        review this matter and recommend that the Audit Committee report directly to Council;

        further advising that the City Auditor has an administrative reporting relationship to the

        Commissioner of Corporate Services and through her, to the Chief Administrative Officer,

        and that once again to preserve the independence of the City Auditor, recommending that

        the City Auditor report to the Audit Committee and then to Council;  and noting that the

        Solicitor reports directly to Council.



               On motion by Councillor Lindsay Luby, the Special Committee to Review the

               Final Report of the Toronto Transition Team recommended to Council that the

               Council Procedural By-law be amended to provide that:



               (1)     the Audit Committee report directly to Council; and



               (2)     the City Auditor report to Council through the Audit Committee.



                                      (Clause No. 8, Report No. 10)









        The Special Committee to Review the Final Report of the Toronto Transition Team adjourned

        its meeting at 4:50 p.m.









                                                                                                  

                                                                           Chair.



 

   
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