TABLE OF CONTENTS

REPORTS OF THE STANDING COMMITTEES

AND OTHER COMMITTEES

As Considered by

The Council of the City of Toronto

on July 8, 9 and 10, 1998

STRATEGIC POLICIES AND PRIORITIES COMMITTEE

REPORT No. 11

1Transition Projects

21998/1999 Community-based AIDS Prevention Funding Report

City of Toronto

REPORT No. 11

OF THE STRATEGIC POLICIES AND PRIORITIES COMMITTEE

(from its meeting on July 8, 1998,

submitted by Councillor Case Ootes, Chair Pro Tem)

As Considered by

The Council of the City of Toronto

on July 8, 9 and 10, 1998

1

Transition Projects

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee recommends the adoption of the recommendation in the following transmittal letter (July 7, 1998) from the Budget Committee:

Recommendation:

The Budget Committee on July 7, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the approval of funds for the transition projects listed in the attached Appendix A-1.

The Budget Committee reports having:

(a)deferred all other projects listed in the report (June 16, 1998) from the Chief Administrative Officer to its next meeting scheduled for July 13, 1998; and

(b)requested the Commissioner of Corporate Services to report to the Budget Committee on July 13, 1998 advising how many consultants have been hired to date to achieve the moves to City Hall, at what cost and why this work cannot be completed in-house.

Background:

The Budget Committee on July 7, 1998, had before it the following:

(a)report (June 16, 1998) from the Chief Administrative Officer regarding approval for funding of transition projects relating to amalgamation or downloading; and

(b)transmittal letter (April 30, 1998) from the Corporate Services Committee regarding transitional investments for the City Clerk's Department.

(Report dated June 16, 1998, addressed to

the Budget Committee from the

Chief Administrative Officer)

Purpose:

To review and recommend approval for transition projects related to amalgamation or downloading.

Funding Sources, Financial Implications and Impact Statement:

Funding for the 1998 project costs is to come from:

(a)dedicated reserve fund sources totaling $9.9 million as outlined in Appendix B; and

(b)the transition reserve fund totaling $31 million, with the balance of $10.4 million from 1998 debt financing, for a total of $41.4 million. This has an estimated impact of $0.3 million for 1998 debt charges and $1.5 million for 1999 debt charges.

Total three year transition project costs are estimated to be $132.6 million with annualized savings of $42.8 million, with a three-year payback.

Funding requirements for multi-year transition projects (see Appendix D) is $30.3 million in 1999 and $17.0 million in 2000 If no funding sources are identified for these projects, debenture financing would be used and would have an estimated impact of $1.0 million for 1999 debt charges, $5.1 million for 2000 debt charges and $7.3 million for 2001 debt charges.

The Province will make available an additional $100 million loan in 1999 which could be used for transition projects.

Recommendations:

(1)that 1998 funding for all transition projects identified in Appendix A be approved and funded by the dedicated sources identified or by the transition reserve fund. The balance of funding for 1998 transition project costs totaling $10.4 million be financed through debentures;

(2)that the transition projects with multiple phases as identified in Appendix D that will commit the City to expenditures in 1999 and 2000 of $30.3 million and $17.0 million respectively be approved and funding sources be identified by the Senior Management Team in the fall of 1998;

(3)that all multi-year transition projects which commence in 1999 or 2000 and Phase II of 1998 transition projects that have a financial impact in 1999 be reviewed by the Senior Management Team, with a report to Budget Committee in the fall of 1998; and

(4)that the transition projects classified as Business Applications be planned and implemented in conjunction with Corporate Services (Information Technology Division).

Council Reference/Background/History:

At its meeting of April 3, 1998, the Budget Committee reviewed a list of transition projects totaling $250 million, including $90 million for employee exit packages. At its meeting of April 20, 1998, the Budget Committee approved $85.8 million in transition costs for 1998, comprised of $45 million in employee exit costs and $40.5 million in transition projects. The Chief Administrative Officer was requested to review these projects and identify sources of funding, savings and budget reductions and forward reports, if necessary, to the appropriate Standing Committee.

Discussion:

Review Process:

A corporate approach was taken in the review of all transition projects. To justify each project, all departments submitted detailed business cases (see Appendix E) which outlined the multi-year costs, benefits, annualized savings and timing. Based on the information in the business cases, each transition project was evaluated relative to the following criteria:

(i)reductions in the operating budget contingent upon the project proceeding;

(ii)the project's potential to enhance service;

(iii)the level of risk if the project did not proceed;

(iv)the timing of the discounted payback of the project;

(v)the impact if the project is deferred;

(vi)the availability of unique funding sources for the project;

(vii)if lower cost alternatives are not feasible; and

(viii)the criteria were assigned different weights and points were allocated based on the project meeting or not meeting the evaluation criteria. Senior representatives from each department then reviewed the corporate prioritization of each project. Based on this review, several projects were eliminated from the list and other projects were re-prioritized. The projects were then submitted to the Senior Management Team for review.

The Senior Management Team conducted a corporate review of the proposed transition projects and prioritized them under the following categories;

(i)Business Applications;

(ii)Facility Rationalization;

(iii)Downloading;

(iv)Projects requiring study in 1998, with implementation in 1999; and

(v)Other projects.

Funding approval for the transition projects is recommended to be split into two types of categories:

(i)Projects requiring only 1998 funding approval; and

(ii)Projects with multiple phases which will commit the City to future years expenditures in 1999 and 2000. These are projects which are already underway or require completion in future years if 1998 funding is approved (see Appendix D).

Appendix A summarizes the recommended transition projects, identifying the total 1998 costs and projected expenditures for 1999 and 2000. Projected multi-year savings for each project are also highlighted. Further analysis must be performed to verify the future year costs and savings.

More than 50 per cent of total 1998 costs relate to transition projects categorized as Business Applications and require $22.6 million in transition reserve funding for 1998. Business cases for these projects were reviewed to ensure that all technology components have been included. Departments will be coordinating the implementation of these projects with Corporate Services (Information Technology Division) to ensure a consistent approach is taken.

Financial Summary:

The following is a financial summary of the transitional projects listed in Appendix A:

($000's)

* Projected annualized savings to realized by the year 2000.

As indicated, $41.4 million is required from the transition reserve fund for 1998. Presently, the fund has a balance of $31 million available. Unless other sources of revenue are found this year, the approval of the 1998 funding requirements will result $10.4 million in debt financing which will result in a debt charge impact of $0.3 million in 1998 and $1.5 million impact in 1999.

Funding requirements for multi-year transition projects (see Appendix D) is $30.3 million in 1999 and $17.0 million in 2000. If no funding sources are identified for these projects, debenture financing would be used and will have an impact of $1.0 million on 1999 debt charges, a $5.1 million impact on 2000 debt charges and a $7.3 million impact on 2001 debt charges. The Senior Management Team will review these multi-year projects in the fall of 1998 to determine possible funding sources.

Dedicated funding of $9.9 million (see Appendix B) is available from other sources (e.g. Employee Benefits Reserve Fund, Equipment Reserve Fund, Parking Authority Retained Earnings) to cover specific projects.

During the prioritization process, the Senior Management Team identified some projects that were corporate initiatives. For example, the Visual Police Identification project, should be considered in the context of the corporate visual identity initiative and will have to be dealt with along with the need to address similar requirements for Works & Emergency Services, Fire, Parks & Recreation, Licensing Enforcement etc.

There are three projects in the Works and Emergency Services which do not impact 1998 funding requirements. The future year costs for the following projects will be identified during 1998:

(a)unified mobile radio communication;

(b)rationalization of yards; and

(c)records integration.

Conclusions:

Further analysis will be required to verify the projected future year savings and payback period. These projects must commence soon to ensure that the savings identified in the 1998 Budget can materialize. Long-term efficiencies and service rationalization are contingent upon many of these projects being implemented.

Contact Name:

W. A. Liczyk, Chief Financial Officer and Treasurer, 3972-8773.

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(Transmittal letter dated April 30, 1998, addressed

to the Budget Committee from the

Corporate Services Committee)

Subject:

Transitional Investments - City Clerk's Department

Recommendation:

The Corporate Services Committee on April 27, 1998, recommended to the Budget Committee the adoption of the joint report (April 16, 1998) from the Commissioner of Corporate Services and the City Clerk; noting the action taken by the Budget Committee on April 20, 1998, respecting further reports from the Chief Administrative Officer, on a project-by-project basis, to the appropriate Standing Committee outlining the source of funding and identifying the related savings and budget reductions respecting all transition projects.

Background:

The Corporate Services Committee on April 27, 1998, had before it a joint report (April16, 1998) from the Commissioner of Corporate Services and City Clerk seeking funding approval for City Clerk's Department transitional investments required from 1998 to 2000 in order to achieve proposed 1998 and future year Operating Budget reductions; and recommending that:

(1)the City Clerk's proposals for transitional investments, as outlined in this report, be approved and implemented in 1998;

(2)total funds in the amount of $2,729,000.00, phased over three years, be approved for the Clerk's Department requested transitional investments, with funds in the amount of $1,585,000.00 to be provided in 1998, in accordance with the Chief Financial Officer and Treasurer's report (April 17, 1998) respecting Transition Projects - Financing Strategy; and

(3)the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.

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(Joint report dated April 16, 1998, addressed to the

Corporate Services Committee and the Budget Committee

from the Commissioner of Corporate Services and

the City Clerk)

Purpose:

To seek funding approval for City Clerk's Department transitional investments required from 1998 to 2000 in order to achieve proposed 1998 and future year operating budget reductions.

Funding Sources, Financial Implications and Impact Statement:

The City Clerk's Department recommended 1998 Operating Budget includes reductions of $3,226,300.00, conditional upon the approval of the transitional investments outlined in this report. Operational efficiencies and resultant budget savings result in a payback of less than one year in most cases, thereby justifying each investment. The Clerk's budget has absorbed much of the related operational expenses and, where possible, the investments are phased over three years to ease the financial impact in 1998.

Recommendations:

It is recommended that:

(1)the City Clerk's proposals for transitional investments, as outlined in this report, be approved and implemented in 1998;

(2)that total funds in the amount of $2,729,000.00, phased over three years, be approved for the Clerk's Department requested transitional investments, with funds in the amount of $1,585,000.00 to be provided in 1998, in accordance with the Chief Financial Officer & Treasurer's report (April 17, 1998) respecting Transition Projects - Financing Strategy; and

(3)that the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.

Background:

TheBudget Committee, at its meetingonApril 3,1998, had beforeit a report (April 3, 1998) from the Chief Financial Officer and Treasurer, respecting a consolidated listing of the 1998 Transition Project Requests. The Budget Committee deferred consideration of this matter to its meeting on April 20, 1998, and requested Finance staff to further review the transitional project proposals with department staff and report back on the 1998 funding requirements.

Discussion:

In respect of the City Clerk's funding request for transitional investments, the following should be noted:

(i)all projects are a direct consequence of amalgamation of the seven former municipalities, and would not otherwise have been undertaken;

(ii)the City Clerk's original requests totalled $3.8 million in 1998 and have been reduced to $2.8 million, phased over 3 years, with a 1998 impact of only $1.6 million. Many of the original requests have been absorbed by the Department, or where possible, removed entirely;

(iii)as the remaining requests would not have been made by any one of the individual former municipalities, no funding provision was previously projected and the current budget cannot further absorb these transition costs;

(iv)each investment clearly reflects either a front line service delivery benefit or results in efficiencies to compensate for staff reductions already included in the proposed 1998 budget. Implementation must occur this year in order to achieve the projected 1998 salary savings;

(v)the transitional investments outlined in this report have be reviewed and are supported by Finance Department staff.

Appendix A summarizes the City Clerk's transition investments required and associated benefits from 1998 to the year 2000.

Council Member Support Services & Clerk's Administration:

The requested transitional investments will improve this area's I.T. service, productivity and response to Council Member's and staff. totalling $103,000.00, phased over three years, produce $179,000.00 in 1998 budget savings resulting from staff reductions already included in the Council Member Support Services & Clerk's Administration budget. The payback on investment would be realized in 1998 with an annualized budget savings of $238,000.00 in each subsequent year. The investment will improve this area's I.T. service, productivity and response to Council Member's and staff.

Details of the requested transitional investments are as follows:

Remote Management Software - Required to remotely manage user work stations, reduce I.T. support time and improve user productivity. The investment is therefore essential in order to achieve the proposed 1998 operating budget savings through staff reductions in this area. The current demand for technical services in remote locations is greater than anticipated (ie. Council Member office's in multiple locations) and this investment would help compensate for the lack of available resources to address such deficiencies.

Information Technology Staff Training - Staff currently support all system standards of the former municipalities, (ie. 2 office suites, 4 database programs, 3 operating systems, etc). The requested I.T. training is required to deliver quality IT service (Corporate standard) in a timely fashion to Councillors, their staff and Clerk's staff. Lack of investment would result in productivity loss, impacting on the level of staff resources required to deliver IT services and assistance, and consequently eliminate the 1998 operating budget savings proposed through staff reductions in this area. Funding for this training is not available within corporate training budgets.

Secretariat:

Transitional investments totalling $673,000.00, phased over three years, produce $344,000.00 in 1998 budget savings already included as staff reductions in the Secretariat budget. As a result of functional efficiencies and related budget savings, the payback on investment would be realized in 1999, with an annualized savings of $458,000.00 in each subsequent year. The investments provide secretariat staff with the necessary tools to improve front line service delivery (ie Council/Committee support and assistance to the general public).

Details of the requested transitional investments are as follows:

Legislative Document Publishing Macros - To improve the speed and accuracy of creating legislative documents in the new office suite (MS Word), new macros must be created and distributed to staff. Failure to make this investment would negatively affect productivity and require additional budget provisions to address software conversion issues. This investment is required to achieve a portion of the 1998 operating budget savings proposed through staff reductions in this area.

Two Legislative Servers for Consolidation of Legislative Documents - A dedicated Clerk's super-server is required for the Secretariat to work as a cohesive unit. The volume of work, and the integration of processes for the production of documents requires that all staff use the same hardware and software capable of handling the volumes produced. In addition, the acquisition of network server upgrade licences to accommodate the Novel 4.11 operating system for the new City is necessary to maintain software licencing requirements in accordance with copyright laws. These investments are required to achieve a portion of the 1998 operating budget savings proposed through staff reductions in this area.

Enhancements to Support Public Internet Access - The Internet is considered a powerful business tool and has proven itself as an efficient technology that possesses the ability to disseminate information to both the general public and its corporate client. The Internet will act as another public information access point that relieves secretariat staff from responding personally to inquiries. As a result, the investment contributes to a portion of the 1998 operating budget savings proposed through staff reductions in the Secretariat.

Critical Hardware Upgrades (Pentium computers = 60, Notebook computers = 8, Network printers=10) - The information/database demands requires more powerful computers and peripherals to effectively respond. Secretariat services are highly time sensitive and staff require upgraded and standardized equipment to meet the many deadlines. Failure to make this investment would negatively affect productivity and the ability to achieve a portion of the 1998 operating budget savings proposed through staff reductions in this area.

Issues Tracking Software - The system will serve as an information management tool for the new Council, staff and public. The program is designed to record requests for reports and proposed actions by staff or ABC's; record notations and comments; finally, the system will retrieve this data under a number of criteria and be accessible to all parties interested in these reports. This investment is required to achieve a portion of the 1998 operating budget savings proposed through staff reductions in this area.

Municipal Code - Investment in the consolidation of City By-laws organizes the By-laws in a topical format and facilitates access for public and staff research purposes through hard copy and electronic version, providing quick and easy access to required information. Failure to make this investment would require additional staff resources to respond to Code inquiries relating to individual former municipalities or the new amalgamated City. As a result, a portion of the 1998 operating budget savings proposed through staff reductions in this area would not be achieved.

Elections and Legislative Services:

The Election and Legislative Services function of the City Clerk's Department projected almost $8,000,000.00 revenue in its 1998 budget, with expenditures of approximately $7,000,000.00. The recommended salary budget in this area was based on the anticipated approval of requested transitional investments. The investment would produce functional efficiencies and eliminate exposure to increased budget requirements (i.e. more staff would be required to fulfill legislative responsibilities, customer service would suffer and some legislative requirements would not be met).

A total of $212,000.00 in transitional investments are required in 1998 to produce $374,000.00 in 1998 budget savings already included as staff reductions in the Elections and Legislative Services budget (this does not consider additional staff resources that would be required if the investment is not approved). The pay back on investment would be realized in 1998 with an annualized $431,000.00 savings in each subsequent year.

Details of the requested transitional investments are as follows:

Vital Statistics Support Program (database) - The legislative requirement for a uniform registration system is best addressed through the requested investment, as the manual consolidation of information across the City would be a highly labour intensive and time consuming exercise. Lack of investment would result in the need for additional staff, thereby eliminating the 1998 operating budget savings proposed through staff reductions in this area. The request provides for hardware and material requirements, with internal development of the database and programming expertise provided by corporate I.T. resources.

Gaming Services Support Program (database) - This investment is required for legislative compliance with Gaming Services legislation through a consolidated, integrated system. Without the system there is no comprehensive, consolidated database to more effectively ensure compliance. The manual tracking and consolidation of this information across the City would be a highly labour intensive and time consuming exercise. The request provides for hardware and material requirements, with internal development of the database and programming expertise provided by corporate I.T. resources. Lack of investment would result in the need for additional staff, thereby eliminating the 1998 operating budget savings proposed through staff reductions in this area. It should also be noted that the Gaming Services program is a significant revenue generator for the City.

Assessment Customer Service Program (touch-screen system) - The system investment provides full Assessment Roll information at each of the six civic service centres. The cost for a full set of assessment rolls at each of the six civic service centres, coupled with the additional staff requirement to service the public counter is prohibitive. The request provides for hardware and material requirements, with internal development of the database and programming expertise provided by corporate I.T. resources. This investment is required to achieve a portion of the 1998 operating budget savings proposed through staff reductions in this area.

Design, Reproduction and Distribution Services:

A total of $192,000.00 in transitional investments are required in 1998. This produces current year budget savings of $521,300.00, resulting from staff reductions already included in the Design, Reproduction & Distribution Services budget. As a result of the functional efficiencies, the pay back on investment would be easily realized in 1998, with an annualized budget savings of $695,000.00 in each subsequent year.

Details of the requested transitional investments are as follows:

Training for Design/pre-press Applications and Hardware - Required to improve efficiencies through the development of expertise in design and pre-press applications and hardware. This investment produces efficiencies required to achieve a portion of the 1998 operating budget savings proposed through staff reductions in this area

File Server to Consolidate Two Outdated Servers - Due to amalgamation, it is anticipated that the increased storage requirement for electronic images and documents will far surpass existing resources. The electronic design files are an increasingly valuable product that the reproduction unit stores for future use. Re-creation of documents to hard copy back-up would negatively impact the records storage budget (staff and storage costs).

Archiving Unit for Increasing Capacity Requirements - The file storage and archiving system within the design and reproduction unit requires a secure file management environment ensuring corporate data integrity. If a disaster occurred in 1998 the potential recovery costs for the new City Archives, estimated at $822,855.00 (data recovery), would be paid for by 13 times the value of this 1998 investment in a new archiving unit system.

Hardware/software & Operating System Standardization - Staff require compatible workstations and software applications in order to achieve productivity gains. This investment is therefore required to achieve a portion of the 1998 operating budget savings proposed through staff reductions in this area.

Customized Courier Rate Shopping Software & Hardware - Courier rate shopping realized a 43 percent reduction in courier costs at the former Metro. Similar reductions could be realized if implemented throughout the new City. If utilized across the new City, payback is projected within the first year of use.

Dismantling, Relocation & Reinstallation of Press Equipment - This investment in consolidating the print shop operation is essential to producing efficiencies required to achieve a portion of the 1998 operating budget savings proposed through staff reductions in this area.

Relocate Mail Processing Equipment to Central Operation - This investment in consolidating the mail processing operation is essential to producing efficiencies required to achieve a portion of the 1998 operating budget savings proposed through staff reductions in this area.

Information & Communications:

The following transitional investments are primarily related to the new and expanded requirements for public access to information, through the Access Toronto call centre. Public information staff must be equipped to deliver professional, consistent and efficient front line service to the residents and visitors of the new City of Toronto. A total of $375,000.00 in transitional investments are required in 1998. This will produce current year savings of $257,000.00, resulting from staff reductions already included in the Information & Communications Services budget. The pay back on investment would be realized in 1999 with an annualized savings $343,000.00 in each subsequent year.

Details of the requested transitional investments are as follows:

18 Pentium computers - Access Toronto - There is currently a shortage of Pentium computers available to the public information staff who need to be able to answer to the public and staff . Existing computers are incompatible and do not have the capacity required to host the software and volume of information, nor the speed to meet satisfactory response times.

City Council's objective is to provide one window access to uniform information across the city, with staff able to provide answers to a majority of enquiries at first point of contact. Without this investment, customers across the city may receive different, inaccurate or incomplete information, depending on which public information officer they access.

These computers will enable staff at the centralized call centres and the various civic service centres to perform public information duties more consistently and efficiently - from having access to the City home page (which is not the case currently across the city), to accessing e-mail, directories and program & service descriptions.

Purchase of Contact Management Database - This investment is essential to providing "one-window access" to customers at all locations and at the Access Toronto call centre. The database will provide consistent information across the city, updated immediately and on-line, to reduce dependence on quickly out-dated hard copy of information. Service to the public's "first contact" with the City will suffer if this investment is deferred for integration into a corporate I.T. approach.

Purchase of Automated Call Distribution System - This system was to be implemented on January1, 1998, with transitional funds recommended as a source of funding for the project. It is required so that the call centre is accessible and able to transfer calls to each of the former municipalities, (telephone systems currently are not compatible).

The current system was initially leased for six months, pending its consideration as a transitional investment or the incorporation of this new cost into the City Clerk's 1998 Operating Budget. Purchase or lease of this system does not reduce annual expenditures from any former municipality.

The cost to purchase the system is estimated at $115,000.00. The lease is $64,000.00 per year ($128,000.00 over two years) and therefore offers a payback in year two.

Blue Pages Listing - With a December 1997 deadline for submission of the new City of Toronto information, the 1998 Blue Pages have already gone to publication. As an interim measure, general numbers were provided by departments in the former municipalities (specific numbers were avoided because structure, staffing and telephone listings were not yet finalized). Telephone listing formats, guidelines and funding varied in each of the former municipalities.

The Clerk's Information Services provided consolidated 1998 information, however, future listings will adhere to a uniform corporate strategy and format, with the annual source of funding to be identified in the 1999 operating budget process.

City Services Guide - It is recommended that production and distribution of an updated city services guide be deferred until 1999, when organizational structures, staffing and program services become finalized. It is further recommended that this type of publication be produced every three years, following municipal elections.

Records & Archives Services:

Transitional investments totalling $769,000.00, phased over two years, produce $575,000.00 in 1998 budget savings already included as staff reductions in the Records & Archives budget. The pay back on investment would be realized in 1999 with an annualized savings $767,000.00 in each subsequent year This request is essential to producing efficiencies required to achieve all of the 1998 operating budget savings proposed through reductions in staff and storage costs in this area.

Renovate Duncan Mills Records Centre & Archives Consolidation - The seven former municipalities store records in 12 locations. Existing facilities cannot accommodate the records storage needs of the new City. Larger facilities with automated technology and more sophisticated materials storage and handling systems offer economies of scale for storage, retrievals, circulation management and disposal. Renovations to the 160 Duncan Mills site would result in a City managed asset to accommodate the City's inactive storage requirements, with a short pay back period. See AppendixB for a detailed business case supporting the investment.

Conclusions:

It is imperative that the requested funding for transitional investments be approved early in 1998. Each investment returns a very short pay back and in most cases has a favourable impact on front line service delivery. The identified efficiencies compensate for staff reductions already included in the proposed 1998 budget, and consequently, implementation must occur this year in order to achieve the projected 1998 salary savings

The Department has reduced the funding required in 1998 from the original requests of $3.8 million in 1998 to $2.8 million, phased over 3 years, resulting in a 1998 impact of only $1.6 million. Many of the original requests have been absorbed by the Department, or where possible, removed entirely.

The Commissioner of Corporate Services, the City Clerk and the Chief Financial Officer & Treasurer concur in the foregoing recommendations.

Contact Name:

Barbara McEwan, Interim Lead, Council Services and Administration, 392-4373.

2

1998/1999 Community-based AIDS Prevention

Funding Report

(City Council on July 8, 9 and 10, 1998, adopted this Clause, without amendment.)

The Strategic Policies and Priorities Committee recommends the adoption of the recommendation in the following transmittal letter (July 7, 1998) from the Budget Committee:

Recommendation:

The Budget Committee on July 7, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the approval of 50 percent of the required funding for community-based AIDS prevention, in the amount of $526,404.00, being drawn from the 1999 fiscal year.

Background:

The Budget Committee on July 7, 1998, had before it a transmittal letter (June 24, 1998) from the Board of Health regarding the 1998/1999 Community-based AIDS Prevention Funding.

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(Transmittal letter dated June 24, 1998, addressed

to the Budget Committee and the Medical Officer of Health

from the Board of Health)

Recommendation:

The Board of Health at its meeting on June 23, 1998 recommended to City Council the adoption of the following recommendations and requested that this matter be forwarded to the Budget Committee for consideration of approval of 50 percent of the required funding, in the amount of $526,404.00, being drawn from the 1999 fiscal year:

(1)that Community-based AIDS Prevention Funding totalling $1,052,808.00 be provided to 41 projects as recommended in Appendices A and B of the report (June 5, 1998) from the Medical Officer of Health;

(2)release of funds be subject to the satisfactory completion of a Declaration Form regarding the adoption of the former City of Toronto's Non-Discrimination Policy;

(3)authority be granted to the Medical Officer of Health to take the necessary action to give effect to the foregoing recommendations including the execution of letters of understanding on behalf of the City on the terms and conditions, as outlined in the aforementioned report from the Medical Officer of Health (Appendices C and D contained therein refers); and

(4)that the Community-Based AIDS Prevention Funding Program be expanded across the new City of Toronto with appropriate funding, and that this expansion be reflected in the Toronto Public Health 1999 budget, and that a panel comprised of citizen members, with staff support, continue to make recommendations on the allocation of these grants.

The Board of Health also reports having taken the following action in this regard:

(a)requested the Minister of Health to create mechanisms, in keeping with provision of sexually transmitted disease medications and vaccines, to provide condoms to health units for HIV, sexually transmitted disease and pregnancy prevention;

(b)requested the Minister of Health to review decisions related to restructuring of Toronto hospitals to ensure that services related to HIV and AIDS, reproductive and sexual health are maintained at levels existing in Toronto prior to hospital restructuring and required to meet local needs; and

(c)requested the Medical Officer of Health to report back to the Board for its September 15, 1998 meeting on the current activities and programs aimed at AIDS prevention being provided by the City of Toronto showing how much the City of Toronto contributes to the total provincial-wide AIDS prevention programs and indicate the potential likelihood of increased provincial funding in this area.

Background:

The Board of Health had before it a report (June 5, 1998) from the Medical Officer of Health respecting 1998/99 Community-based AIDS Prevention Funding and providing final recommendations made by the appointed AIDS Prevention Fund Review Panel with respect to 1998/99 AIDS Prevention Fund allocations.

The Board made the foregoing recommendations for consideration by Council, but requested that this matter be forwarded first to the Budget Committee for consideration of the funding for the 1999 fiscal year.

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(Report dated June 5, 1998, addressed to the

Board of Health from the

AIDS Prevention Fund Review Panel)

Purpose:

This report informs the Board of Health regarding final recommendations made by the appointed AIDS Prevention Fund Review Panel with respect to 1998/99 AIDS Prevention Fund allocations.

Funding Sources, Financial Implications and Impact Statement:

At its meeting on February 4, 5, and 6, 1998, City Council approved Report 1, Clause 1 from the Community and Neighbourhood Services Committee on the Administration of Municipal Grants Programs. The AIDS Prevention Fund budget was approved in the 1998 operating budget by City Council at its special meeting on April 28, 29 and 30, 1998 and is included in the Consolidated Grants Program Budget.

Of the approved $1,052,808.00, 50 percent was spent out in January to fulfill commitments pertaining to the July 1997 - June 1998 grants cycle; 50 percent is available for payments related to the funding approval sought in this report, for the period July 1998 - December 1998. The remaining $526,404.00 will be included in the 1999 budget proposal assigned to Public Health in the Consolidated Grants Program Budget.

This split-year funding is a pre-amalgamation carry-over. Historically, the AIDS Prevention Funding period has been July to June; thus, each year the former Toronto City Council allocated funds of $1,052,808.00, with 50 percent of the funds being drawn from the next fiscal year. The City's development of a comprehensive grants policy will need to address this historical budget practice; for 100 percent of AIDS Prevention Fund spending to fall within the same fiscal year as City Council approval, administrative changes would be required.

Recommendations:

The 1998/99 AIDS Prevention Fund Review Panel recommends:

(a)that community-based AIDS Prevention Funding totalling $1,052,808.00 be provided to 41 projects as recommended in Appendices A and B of this report;

(b)that release of funds be subject to the satisfactory completion of a Declaration Form regarding the adoption of the former City of Toronto's Non-Discrimination Policy;

(c)that the authority be granted to the Medical Officer of Health to take the necessary action to give effect thereto, including to execute the letters of understanding on behalf of the City, on the terms and conditions as outlined in this report (see Appendices C and D);

(d)that the Board of Health request the Minister of Health to create mechanisms, in keeping with provision of sexually transmitted disease medications and vaccines, to provide condoms to health units for HIV, sexually transmitted disease and pregnancy prevention; and

(e)that the Board of Health request the Minister of Health to review decisions related to restructuring of Toronto hospitals to ensure that services related to HIV and AIDS, reproductive and sexual health are maintained at levels existing in Toronto prior to hospital restructuring and required to meet local needs.

Council Reference/Background/History:

The AIDS Prevention Funding Program was established by the former Toronto City Council in 1987 to support community initiatives in providing targeted HIV/AIDS educational programs. AIDS Prevention grants are a policy-supported, integrated component of Public Health's HIV/AIDS program. Annually, the Board of Health appoints a review panel with citizen representation that reviews applications and hears appeals. Maintaining citizen involvement in the review process is essential to ensuring a breadth of knowledge about HIV/AIDS and the communities HIV affects.

In the Administration of Municipal Grants Programs approved by City Council on February 4,5, and6, 1998, it was recommended that the AIDS Prevention Funding Program operate in the same manner as in 1997, including using the boundaries of the former City of Toronto. The AIDS Prevention Funding Program is unique to the former City of Toronto.

The priority of the HIV/AIDS Community Funding Program is to support innovative, targeted education programs to influence behaviours and situations that put people at risk of acquiring HIV. Examples: projects to increase condom use; decrease unsafe needle-use; enhance negotiation in relationships; enhance the health of those living with HIV. Applications are welcomed for projects that address high risk behaviours, enhance access to HIV/AIDS prevention messages and address social barriers related to poverty, race, sexual orientation, culture, sex, language skills, age, physical or mental ability, etc.

In the current year, 39 projects are funded. Funded projects made an estimated 175,000 service and education contacts over the year. Projects employed the equivalent of 26.5 full-time positions and made high use of volunteers, thereby magnifying the impact of funded programs.

Community-based groups have credibility and trust within their respective communities, especially among hard-to-reach populations (e.g., street-involved, sex trade workers, injection drug users). Men who have sex with men and ethno specific communities are among the key target populations. Many at-risk groups are served that would otherwise not be adequately reached.

The AIDS Prevention Fund is one of several programs the Board of Health had before it for potential "levelling up" ('Investing in Public Health' March 24, 1998). Groups currently funded have suitable programs ready to implement in other parts of the new City. Agencies outside of the former City of Toronto, which have never been funded, would initiate or enhance their AIDS programming should grants become available across the new City.

Comments and/or Discussion and/or Justification:

The 49 proposals received by the 1998/99 application deadline reflected diverse target groups, a variety of educational interventions and delivery models, and a range of funding requests. Thirty-seven proposals were from groups that are currently funded; four were from groups that have previously applied; eight were from new applicants. The total requested from all applicants for 1998/99 was $2,015,146.00. The AIDS Prevention Fund Review Panel met on April 22 and April23, 1998 to hear deputations from grant applicants and to make preliminary recommendations for funding. The recommendations were then forwarded to applicants, with information about how to appeal the recommended award. On May 20, 1998, appeals were heard pertaining to 19 AIDS Prevention Funding applications.

The AIDS Prevention Fund Review Panel recommends 41 projects to be carried out between July1, 1998 and June 30, 1999. These projects fulfill the mandate of supporting community-based innovative, targeted education programs to influence behaviours and situations that put people at risk of acquiring HIV. Recommended grants total $1,052,808.00.

Appendix A provides a list of grant applicants, recommended awards and payment schedules.. Appendix B details services required of funded projects. Appendix C is the Conditions of the Grant. Appendix D is a sample Letter of Understanding.

Conclusions:

This report details new community-based AIDS Prevention projects to begin in July 1998 as part of Public Health's HIV/AIDS prevention program, and affirms principles by which to manage Public Health grants. Staff will, as part of the review and development of a municipal grants policy, assess existing budget practices. Following standard review procedures, funding is recommended for 41 projects with a total cost of $1,052,808.00.

Contact Name:

Connie Clement, Sexual Health Manager, Toronto Public Health, Tel: 392-7451, Fax: 392-1483

email: cclement@city.toronto.on.ca.

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(Appendices C and D referred to in the foregoing report dated June 5, 1998, from the AIDS Prevention Fund Review Panel, were forwarded to all Members of Council with the agenda of the Board of Health for its meeting on June 26, 1998, and copies thereof are on file in the office of the City Clerk.)

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Appendix A

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Appendix B

(1)HIV-T Group - "Support Services Project":

That funds in the amount of $11,579.00 be provided to HIV-T Group to carry out the following services: To employ a 10 hours/week Support Services Coordinator to:

(1)provide one-to-one counselling by telephone or in person, as required;

(2)organize and facilitate monthly support group meetings; at least 4 support meetings to include guest speaker presentations on HIV/AIDS-related topics;

(3)contact members on a regular basis to provide practical assistance with HIV/AIDS-related issues; and

(4)consult and advocate with medical, social service and AIDS service organizations to increase supports and services for HIV-T Group members.

(2)Voices of Positive Women - "Volunteer Development and Member Support":

That funds in the amount of $31,830.00 be provided to Voices of Positive Women to carry out the following services: To employ a 3 days/week Volunteer Coordinator to:

(1)recruit, train and support 25 new volunteers and the existing volunteers to work with staff to increase the capability of Voices of Positive Women to provide the following programs and services: displays and outreach; newsletter publication; information mailings; resource development; support programs; policy; fundraising; administration and office work;

(2)provide one formal volunteer recognition event and two informal gatherings to recognize the contributions of volunteers; and

(3)Implement the recommendations of the 1997 volunteer program evaluation, including exploring the development of a volunteer advisory group.

(3)Asian Community AIDS Services (ACAS) - "Gay Asian Men Outreach and Education Project":

That funds in the amount of $43,250.00 be provided to Asian Community AIDS Services to carry out the following services: To employ one full-time Education/Outreach Coordinator to:

(1)recruit, train and support 8-10 gay men of east and southeast Asian descent as peer educator volunteers, and continue to support the existing peer volunteers; these volunteers will assist with weekly outreach activities and disseminating HIV prevention information via internet;

(2)conduct weekly outreach to targeted bath houses; twice monthly outreach to bars and community events; twice monthly park outreach from July - October 1998 and from April - June 1999; outreach to be coordinated with Gay Men's Education Network;

(3)conduct 12-15 educational workshops on HIV/AIDS prevention and related issues;

(4)collaborate with the AIDS Committee of Toronto to translate and print a pamphlet, "A Guide to Safer Sex for Gay Men in Relationships", in English, Vietnamese and Chinese; and

(5)provide pre and post test counselling in Vietnamese and English for Asian clients up to a maximum of 7 hours/week.

(4)Black Coalition for AIDS Prevention (BLACK CAP) - "Men 2gether Project":

That funds in the amount of $17,037.00 be provided to Black Coalition for AIDS Prevention to carry out the following services: To employ a 20 hours/week Men 2gether Coordinator to:

(1)recruit, train and support 4 volunteers; these volunteers will assist with outreach activities and 3 workshop presentations;

(2)conduct outreach to targeted bath houses 3-4 times per month; targeted parks 2 times per month from July-September 1998 and May-June 1999; such outreach to be conducted in collaboration with Gay Men's Education Network;

(3)conduct twice monthly outreach at local bars that target Black gay and bisexual men; and

(4)Conduct 4 targeted radio programs.

(5)Gay Men's Education Network (G-MEN) Alliance for South Asian AIDS Prevention - "G-MEN Outreach Project":

That funds in the amount of $29,564.00 be provided to Alliance for South Asian AIDS Prevention to carry out the following services: To employ a 3 days/week G-MEN Projects Coordinator to:

(1)coordinate a minimum of 40 hours per month of outreach at 4 bath house venues; twice weekly outreach from July-October 1998 and April-June 1999 at 2 park locations; such outreach to be conducted by staff and volunteers of Gay Men's Education Network member agencies; outreach schedules to be coordinated with Hassle Free Clinic's steam bath counselling program;

(2)coordinate once monthly bar outreach at 2 venues frequented by younger gay/bisexual/non-gay identified men; develop a series of 5-6 comic strip condom inserts for bar outreach;

(3)coordinate 2 in service training sessions with G-MEN member agencies;

(4)coordinate the development of print resources for bath house outreach; and

(5)facilitate and support volunteer training and recognition for G-MEN member agencies.

(6)Hassle Free Men's Clinic - "HIV Counselling Program":

That funds in the amount of $45,381.00 be provided to Hassle Free Men's Clinic to carry out the following services: To employ the equivalent of one full-time counsellor who, along with other staff members, will:

(1)provide pre and post HIV test counselling to approximately 2750 men;

(2)provide anonymous HIV antibody testing to men; and

(3)provide 3-4 Body Positive and 2-3 Negative Partners programs.

(7)Hassle Free Men's Clinic - "Steambath Counselling Program":

That funds in the amount of $9,887.00 be provided to Hassle Free Men's Clinic to carry out the following services: To employ a 9 hours/week counsellor (or equivalent hours) to:

(1)provide HIV counselling, HIV anonymous testing, STD counselling, STD testing and STD/HIV-related referrals to approximately 600 clients at 6 designated steam bath locations; coordinate steam bath clinic schedule with Gay Men's Education Network's (G-MEN's) bath house outreach project.

(8)African Community Health Services - "Africans United to Control AIDS (AUCA)":

That funds in the amount of $23,485.00 be provided to African Community Health Services to carry out the following services: To employ a half-time Project Coordinator to:

(1)recruit, train and support 6 new volunteers to assist with HIV/AIDS workshops and outreach activities; support all existing volunteers; plan and implement training of volunteers in cooperation with Africans in Partnership Against AIDS;

(2)provide monthly HIV/AIDS prevention workshops targeted to the African community; target to include service providers, men and young people;

(3)organize and deliver 1 HIV/AIDS awareness and sensitivity workshop targeted to African religious leaders; consult with United Caribbean AIDS Network;

(4)conduct monthly outreach to recreational centres and other venues frequented by African young people; and

(5)provide information, counselling, support and advocacy for individuals who may be HIV infected, and for HIV infected and affected individuals.

(9)Alliance for South Asian AIDS Prevention (ASAP) - "HIV/AIDS Prevention and PHA Support within South Asian Communities":

That funds in the amount of $48,686.00 be provided to Alliance for South Asian AIDS Prevention to carry out the following services: To employ a 4 days/week Outreach/Education Coordinator and a 2 days/week Support and Outreach Coordinator (or equivalent combination of hours) to:

(1)conduct monthly outreach to youth (including Tamil) at appropriate venues, plus outreach at an additional 6 special events in which South Asians participate;

(2)obtain at least 6 media spots promoting HIV/AIDS prevention messages in a minimum of 3 languages, one of which will be Tamil;

(3)provide training to board/staff/volunteers of 3 South Asian community-based services (including 1 Tamil agency);

(4)sponsor and support the activities of the Gay Men's Education Network during the 1998/99 year; and, provide weekly outreach to South Asian men who have sex with men at bathhouses, parks, bars, and events/meetings in which they participate;

(5)conduct 4-6 workshops in partnership with community agencies, as follows: 1-2 for Tamils and other South Asian groups, 1 for youth, 1 for new immigrant women, 1-2 for gay youth and men who have sex with men;

(6)translate and distribute updated print resources in 3 additional South Asian languages (Bengali, Gujarati, Punjabi);

(7)provide a maximum of 3 1/2 hours/week in counselling, support and referral for persons infected or affected by HIV/AIDS;

(8)train and support 4-6 new volunteers in outreach, education and prevention; and

(9)collaborate with the AIDS Committee of Toronto to translate and print a pamphlet "A Guide to Safer Sex for Gay Men in Relationships", in Tamil and in one other South Asian language.

(10)Anishnawbe Health Toronto - "Anishnawbe AIDS Coordinator":

That funds in the amount of $28,106.00 be provided to Anishnawbe Health Toronto to carry out the following services: To employ an AIDS Coordinator for 5 days/week from July 1, 1998 to mid-October 1998 and for 3 days/week from mid-October 1998 to June 30, 1999 to:

(1)provide monthly HIV teaching circles for those infected/affected by HIV/AIDS;

(2)provide monthly HIV/AIDS prevention workshops to aboriginals at risk; such workshops to be offered in conjunction with other agencies serving the Native population in the City of Toronto;

(3)provide at least twice monthly outreach to Native individuals living on or near the streets; and

(4)provide HIV test counselling and support counselling/case management for PHAs up to a maximum of 7 hours/week.

(11)Asian Community AIDS Services (ACAS) - "Asian Sex Trade Workers Outreach and Education Project":

That funds in the amount of $15,490.00 be provided to Asian Community AIDS Services to carry out the following services: To employ a 2 days/week Project Coordinator to:

(1)conduct weekly networking and outreach to Asian sex trade workers, in their own venue; provide additional outreach via pager and cellular phone, as needed;

(2)network with a minimum of 6 Chinese and Vietnamese social service agencies to sensitize them on issues faced by Asian sex trade workers; and

(3)recruit and provide monthly training and discussion groups to 4 Asian sex trade worker peer educators (representative of the target population).

(12)Black Coalition for AIDS Prevention (BLACK CAP) - "HIV/AIDS Prevention in the Culturally Diverse Black Communities":

That funds in the amount of $54,406.00 be provided to Black Coalition for AIDS Prevention to carry out the following services: To employ a 3 days/week Project Coordinator and a half-time Communications and Outreach Worker (or equivalent combination of hours) to:

(1)recruit, train and support 10 volunteers to deliver HIV/AIDS prevention workshops and to provide practical assistance and counselling to PHAs; support all existing volunteers;

(2)design and deliver 45 HIV/AIDS prevention workshops targeted as follows: 20 to youth; 5 to service providers; 15 to women and men; 5 to PHAs;

(3)conduct 4 HIV/AIDS programs for delivery on 2 Black radio programs;

(4)conduct 5 outreach activities at various night clubs in conjunction with DJs and promoters;

(5)provide a maximum of 7 hours/week of education, support and counselling to PHAs; coordinate a monthly social support group, the Lime, for Black PHAs;

(6)recruit, train and support 35 volunteers to deliver outreach during Caribana week and at activities leading up to the Caribana parade; and

(7)working with selected social service agencies, identify needs, collaborative opportunities and joint strategies to develop new HIV/AIDS-related services to the Black community.

(13)Centre for Spanish-Speaking Peoples - "HIV/STD Prevention for Gay Latino Men and Women and Young Women at Risk":

That funds in the amount of $32,510.00 be provided to Centre for Spanish Speaking Peoples to carry out the following services: To employ a 3 days/week Latino Gay Men Outreach Worker and a 2 days/week Latino Women Outreach Worker for 48 weeks to:

(1)recruit, train and support 4 gay Latino men as HIV outreach prevention volunteers;

(2)conduct 1-2 times/week outreach to bath houses; twice monthly outreach to bars/discotheques; and monthly outreach to parks from July to October 1998 and from April to June 1999; outreach to be coordinated with Gay Men's Education Network;

(3)recruit, train and support 3 young Latino women as HIV outreach prevention volunteers;

(4)conduct 1-2 times/week HIV/AIDS outreach at bars/discotheques frequented by young Latino women;

(5)conduct two HIV/AIDS workshops for at-risk young Latino women at shelters and/or drop-in centres; and

(6)collaborate with the AIDS Committee of Toronto to translate and print a pamphlet, "A Guide to Safer Sex for Gay Men in Relationships", in Spanish.

(14)Hepatitis C Society of Canada - "HIV/AIDS and Hepatitis C (HCV) Cross-Infection Prevention/Education and Support Project":

This project should not be funded.

Toronto Public Health will, in consultation with appropriate agencies (e.g. Hepatitis C Society of Canada, Community AIDS Treatment Information Exchange, HIV-T Group) provide a training session related to co-infection issues of hepatitis C and HIV for staff of health and social service agencies, including staff of AIDS service organizations.

(15)Open Door Centre Inc. - "AIDS Education and Counselling":

That funds in the amount of $4,455.00 be provided to Open Door Centre to carry out the following services: To employ staff for a minimum of 5 hours/week to:

(1)provide individual counselling sessions on HIV/AIDS prevention, safer sex and safer drug use to clients of the needle exchange; and

(2)network with other local agencies (e.g. Street Health) to ensure provision of quarterly HIV/AIDS prevention educational events to the population of the Open Door Centre.

(16)Parkdale Community Health Centre - "Parkdale Caribbean AIDS Project":

This project should not be funded.

(17) Parkdale Community Health Centre - "Parkdale Outreach Project Phase VI":

That funds in the amount of $52,333.00 be provided to Parkdale Community Health Centre to carry out the following services: To employ the equivalent of 1.6 full-time (56 hours/week) Outreach Workers (representative of the target population where possible) to, in conjunction with other health centre staff and staff of other agencies:

(1)provide daily HIV/AIDS prevention outreach (including a combination of daytime, evening and weekend) to street-involved individuals on the street, at the on-site needle exchange and to services and businesses serving and/or affected by the target population; street outreach to be conducted at least 4 times per week; on-site needle exchange to be staffed up to a maximum of 15 hours/week; and

(2)coordinate street outreach with funded Drug Abuse prevention peer outreach workers.

(18)HIV/AIDS Support Action Network (PASAN) - "Prison/Young Offender Outreach Project":

That funds in the amount of $43,206.00 be provided to Prisoner's HIV/AIDS Support Action Network to carry out the following services: To employ a full-time HIV/AIDS Education Coordinator to:

(1)recruit and train 10 peer educators in HIV/AIDS prevention education;

(2)develop, deliver and evaluate 50 HIV/AIDS prevention educationals to correctional facilities, group homes and young offender facilities, using a peer education model as appropriate;

(3)conduct twice monthly HIV/AIDS prevention sessions in the Toronto Jail;

(4)provide a maximum of 7 hours/week of case management, counselling, support and referrals to prisoners, ex-prisoners and young offenders living with HIV/AIDS; and

(5)initiate and maintain ongoing consultation with correctional services, young offender and community-based organizational staff to improve provision of coordinated HIV/AIDS education sessions.

(19)Positive Straight Men - "Phase 5: Client Services and Prevention Education":

That funds in the amount of $24,606.00 be provided to Positive Straight Men to carry out the following services: To employ a 3 days/week Office Coordinator to:

(1)recruit, train and support 8 new volunteers to assist with support groups, lay counselling, mailouts and office help; support all existing volunteers;

(2)facilitate twice monthly support group meetings (once monthly peer support; once monthly presentation on HIV-related issues);

(3)participate in Gay Men's Education Network's planning and activities to ensure attention to heterosexually-identified men who have sex with men; and

(4)reprint "Safer Sex Menu" pamphlet; devise a targeted distribution strategy for the pamphlet.

(20)St. Stephen's Community House - "AIDS Information, Dissemination and Education Services (A.I.D.E.S.)":

That funds in the amount of $29,578.00 be provided to St. Stephen's Community House to carry out the following services: To employ a 2 days/week Chinese Community Health Educator and a 2 days/week Portuguese Community Health Educator to:

(1)recruit, train and support 3-5 Portuguese speaking volunteers to provide peer education at Portuguese sports clubs and cultural centres; use a one-to-one approach to provide HIV/AIDS and safer sex information to reach 375 Portuguese men and their female partners;

(2)outreach to community agencies to set up 1 group for targeted at-risk Chinese women; provide education at two additional Chinese women's groups; facilitate 4-6 HIV/AIDS and healthy sexuality workshops per group;

(3) Outreach to community agencies to set up 1 group for targeted at-risk Portuguese women; provide education for a second Portuguese women's group; facilitate 4-6 HIV/AIDS and healthy sexuality workshops per group; and

(4)outreach to community agencies providing services to new Chinese immigrants; facilitate 8 HIV/AIDS workshops (including targeting young Chinese women who 'cruise' for partners).

(21)Society for the Aid of Ceylon (Sri Lanka) Minorities -SACEM - "Healthy Choices for Tamil Families":

That funds in the amount of $4,000.00 be provided to Society for the Aid of Ceylon (Sri Lanka) Minorities (SACEM) to carry out the following services: To employ a contracted consultant to:

(1)work with SACEM volunteers and the Tamil Advisory Council of the Family Service Association to develop and provide 5 HIV/AIDS workshops; workshops to target the Tamil community in 3 different neighbourhoods within the former City of Toronto boundaries;

(2)contact at least 6 Tamil agencies to offer education on HIV/AIDS-related issues and to build support for the project; and

(3)collaborate with the Alliance for South Asian AIDS Prevention to coordinate outreach/educational activities.

Toronto Public Health will facilitate the linkages of Society for the Aid of Ceylon Minorities with the Alliance for South Asian AIDS Prevention to provide outreach and education to the Tamil community. Drug Abuse prevention staff will work with Toronto Tamil Youth Support Services to integrate HIV/AIDS issues into their 1998/99 funded project in St. Jamestown.

(22)Street Health - "Street Health AIDS Prevention Project":

That funds in the amount of $47,974.00 be provided to Street Health to carry out the following services:

To employ a 4 days/week Outreach Coordinator to:

(1)recruit, train and support a minimum of 3 community members (male and female) to provide daily (including a combination of day, evening and weekend) outreach on the street, totalling 30 hours per week; and

(2)collaborate with the Open Door, Friendship Centre and Central Neighbourhood House in bringing prevention education sessions into each of these venues, at least quarterly.

(23)Streetlink Centre - "Get Safe":

That funds in the amount of $31,830.00 be provided to Streetlink Centre to carry out the following services: To employ a 4 days/week AIDS Awareness Coordinator to:

(1)distribute pamphlets to arriving inmates;

(2)conduct daily walkabouts in the Toronto Jail to distribute information and to answer questions about HIV/AIDS;

(3)facilitate a twice monthly support session to HIV positive inmates at the Toronto Jail; and

(4)provide one-on-one counselling, follow-up support and referral to released inmates.

(24)The Toronto Friendship Centre - "Acceptance" "Awareness" "Access":

This project should not be funded.

Street Health will be requested to provide daily outreach and quarterly prevention education sessions with clients of the Toronto Friendship Centre.

(25)Toronto Mainland Chinese Community Centre (Ontario) - "AIDS Prevention Program in Mandarin Community":

This project should not be funded.

An AIDS Educator will be assigned to offer and coordinate educational programming to clients of the Toronto Mainland Chinese Community Centre.

(26)Toronto People With AIDS Foundation (PWA) - "Outreach/Speakers Bureau":

That funds in the amount of $55,932.00 be provided to Toronto People with AIDS Foundation to carry out the following services: To employ a 28 hours/week Outreach Coordinator and a 14 hours/week Outreach Worker to:

(1)recruit, train and support 12 new speakers (representative of the diverse populations of Toronto) and continue to support existing speakers by providing at least 4 speaker support sessions;

(2)provide training to speakers from other organizations within the city of Toronto;

(3)coordinate and schedule speakers to attend at least 200 speaking engagements targeted to: young people (including street-involved youth), health and social service students and workers, and drug/alcohol rehabilitation program participants; and

(4)continue to work with Public Health staff to seek and implement internal and inter-agency improvements to speakers programs.

(27)United Caribbean AIDS-Education Network (ACHENE) -Black Coalition for AIDS Prevention (BLACK CAP) -"United Caribbean AIDS-Education Network (ACHENE)":

That funds in the amount of $5,275.00 be provided to Black Coalition for AIDS Prevention to carry out the following services: To employ a contracted consultant to:

(1)provide a minimum of 4 HIV/AIDS training sessions to Caribbean clergy and lay leaders, who are interested in becoming peer educators;

(2)support 2 peer educators to provide HIV/AIDS education/sensitivity seminars to the English-speaking Caribbean community; and

(3)promote, with Caribbean clergy, the integration of 3 identified initiatives into existing church programs; evaluate and report on these initiatives.

(28)VHIVER, Portuguese Speaking HIV/AIDS Coalition - St. Christopher House - "Portuguese Speaking Men's Outreach Project":

That funds in the amount of $14,404.00 be provided to St. Christopher House to carry out the following services: To employ a 12 hours/week Portuguese Male Outreach Worker to:

(1)in collaboration with Gay Men's Education Network, conduct weekly outreach activities at bath houses and/or parks; and

(2)develop culturally and linguistically appropriate print resources for Portuguese men.

(29)Africans In Partnership Against AIDS (APAA) - "Africans in Partnership Against AIDS":

That funds in the amount of $45,760.00 be provided to Africans in Partnership Against AIDS to carry out the following services: To employ a full-time Project Coordinator to:

(1)recruit, train and support 10 volunteers to provide HIV/AIDS prevention and support programming; plan and implement training of volunteers in cooperation with African Community Health Services;

(2)conduct 2 HIV/AIDS educational workshops/house group meetings per month; and monthly HIV/AIDS outreach activities at special events;

(3)facilitate monthly discussions and support network meetings for African women infected/affected with HIV/AIDS; and

(4)provide information, counselling, support and advocacy for HIV infected and affected individuals up to a maximum of 7 hours/week.

(30)Davenport-Perth Neighbourhood Centre (DPNC) - "HIV/AIDS with Sex Trade Workers":

That funds in the amount of $9,577.00 be provided to Davenport-Perth Neighbourhood Centre to carry out the following services: To employ a 10 hours/week Outreach Worker to:

(1)conduct HIV/AIDS prevention outreach 2 times per week (including combination of evening, daytime and weekend) to sex trade workers in the target area to provide condoms, education, informal counselling, support and referrals to sex trade workers;

(2)organize at least 3 HIV/AIDS health information training sessions with at least 10 sex trade workers;

(3)facilitate HIV/AIDS and safer sex discussions during community dining hours once per month; and

(4)work with existing agencies and various sectors of the community to build support for the program and to develop appropriate programs and services.

(31)Hassle Free Clinic (Women's) - "HIV/AIDS Counselling and Support Program for Women":

That funds in the amount of $45,381.00 be provided to Hassle Free Women's Clinic to carry out the following services: To employ one full-time counsellor to:

(1)provide HIV pre and post test counselling to reach approximately 1000 women;

(2)provide anonymous HIV antibody testing to women; and

(3)conduct educational sessions for groups and agencies about anonymous HIV testing, pre and post test counselling; attend interagency meetings and create partnerships to improve access to anonymous testing.

(32)Immigrant Women's Health Centre (Centro Donne Inc.) - "Empowering Immigrant Women in Practising Safer Sex":

That funds in the amount of $13,062.00 be provided to Immigrant Women's Health Centre to carry out the following services: To employ counsellors for the equivalent of 6 hours/week and peer educators for the equivalent of 8 hours/week to:

(1)provide at least 24 HIV/AIDS prevention education workshops to target women in the following communities: Chinese, Portuguese, Italian, Spanish, Black/West Indians and Vietnamese; also, Urdu, Punjabi, Farsi, Hindi, Tamil, Greek, Serb/Croatian and Polish language communities; and

(2)conduct a minimum of 2 HIV/AIDS skills development training sessions for the project's peer educators and counsellors; training sessions to be opened and promoted to staff and volunteers of other community agencies serving the identified communities.

(33)The Motherisk Program - The Hospital For Sick Children "Motherisk HIV Healthline and Network at The Hospital For Sick Children":

This project should not be funded.

(34)Asian Community AIDS Services (ACAS) - "Asian Youth Peer Outreach and Education Project":

That funds in the amount of $36,650.00 be provided to Asian Community AIDS Services to carry out the following services: To employ one full-time Youth Education Coordinator to:

(1)provide twice-weekly outreach to targeted venues (e.g. Asian night clubs, donut shops, billiard halls, recreation centres, Buddhist youth groups) where youth congregate;

(2)conduct twice-monthly education workshops in Vietnamese and Chinese on HIV/AIDS prevention at the Toronto Jail;

(3)recruit, train and support 15-20 youth leaders from the Chinese, Vietnamese and Filipino communities to assist in peer outreach activities; and

(4)conduct monthly workshops on HIV, sexual health and related issues for targeted youth.

(35)Central Toronto Community Health Centre - "Toronto Raver Info Project" (TRIP):

That funds in the amount of $16,320.00 be provided to Central Toronto Community Health Centre to carry out the following services: To employ a 15 hours/week Project Coordinator/Outreach Worker to:

(1)provide safer sex and HIV prevention information, supplies, education, counselling and referrals (through a stationary booth and by outreach throughout the rave location) at 3-4 raves per month for up to 8 hours per rave;

(2)train, support, and coordinate 4 raver peer educators to provide safer sex and HIV prevention information, supplies and education as defined in the above service;

(3)provide 3 workshops to 24 ravers to informally influence peer norms by providing safer sex and HIV preventive information and education to their friends, as a pilot; and

(4)collaborate with other agencies and with rave businesses to ensure the project responds appropriately to emerging needs.

(36)Central Toronto Community Health Centre - "West Central HIV/AIDS Project":

That funds in the amount of $44,440.00 be provided to Central Toronto Community Health Centre to carry out the following services: To employ a full-time Project Coordinator to:

(1)recruit, train and support a minimum of 2 volunteers/peers to take part in outreach;

(2)provide 12 hours of street outreach (including a combination of daytime, evening and weekend);

(3)staff fixed-site needle exchange three days per week for 3 hours each;

(4)conduct HIV anonymous antibody testing and pre and post test counselling clinics twice per week for 3 hours each;

(5)distribute condoms, and piercing kits during fixed-site and street outreach; produce a pamphlet on HIV risk prevention and safer piercing appropriate for the targeted population; and

(6)provide 3 workshops for staff at local community-based agencies and Central Toronto Community Health Centre to ensure that barriers to HIV education are decreased, and provide 3 workshops for clients of these agencies.

(37) Dixon Hall - "Working with Parents on AIDS/HIV Prevention":

That funds in the amount of $7,526.00 be provided to Dixon Hall to carry out the following services:

To employ a 7 hours/week Outreach and Education Worker to:

(1)conduct 2 - 3 focus groups and surveys with young children and youth (9 - 15 years) who are the clients of Dixon Hall to learn about behaviours, attitudes and knowledge about sex and AIDS/HIV;

(2)organize 6 educational sessions for parents on how to educate their children on AIDS/HIV; develop information and resource package for parent workshops, promote program through flyers, school system and local service organizations; and

(3)integrate HIV/AIDS prevention education into youth groups at Dixon Hall and the Regent Park community.

An AIDS or Sexual Health Educator will be assigned to work with this project.

(38)Dufferin Mall Youth Services Turning Point Youth Services - "Community Outreach Position":

That funds in the amount of $3,650.00 be provided to Turning Point Youth Services to carry out the following services: To employ a 4.5 hours/week Community Outreach Worker for 40 weeks to:

(1)conduct monthly HIV/AIDS outreach to youth in malls, neighbourhood centres and community hang-outs; and

(2)provide 1-2 HIV/AIDS workshops per month.

An AIDS or Sexual Health Educator will be assigned to work with this project.

(39)Evergreen Health Centre (A Branch of Yonge Street Mission) - "AIDS Prevention and Education for Street Youth":

That funds in the amount of $4,509.00 be provided to Evergreen Health Centre to carry out the following services: To employ a 15 hours/week HIV Educator for 16 weeks or equivalent contracted consultant to:

(1)undertake an in-agency needs assessment to develop and provide 2 series of 6 workshops on HIV prevention;

(2)provide training of staff and volunteers about HIV issues; and

(3)recruit, train and support 2 youth (1 female and 1 male) and involve them in facilitating the second series of workshops.

(40)Le Groupe Jeunesse - "Contre-Attaque: Prevention Contre le VIH Chez Les Jeunes Francophones des Minorites Raciales":

That funds in the amount of $4,580.00 be provided to Le Groupe Jeunesse to carry out the following services: To employ a contracted consultant to:

(1)develop and implement a needs assessment of clients of Le Groupe Jeunesse and other easily accessible members of the target population;

(2)develop and provide 8 HIV/AIDS prevention workshops to the target population at schools and community-based locations; and

(3)recruit, train and support 2 volunteers (1 female and 1 male) to assist with the delivery of the workshops.

(41)Harbourfront Community Centre - "Pre-Teen Youth Program and Education Program":

That funds in the amount of $4,934.00 be provided to Harbourfront Community Centre to carry out the following services: To hire one 4 hours/week (52 weeks) Youth Worker and two youth facilitators each for 3 hours/week (40 weeks) to:

(1)facilitate twice monthly discussion groups on HIV/AIDS, healthy sexuality, etc. using various techniques such as theatre, video, music;

(2)outreach to parents and youth in the community for continued support, design, evaluation and review of the project; and

(3)create, develop and distribute one HIV/AIDS awareness magazine.

(42)The Hospital for Sick Children Research Institute - "HIV Prevention/Intervention Community Adaptation Youth Project":

This project should not be funded.

(43)Kababayan Community Centre Pinoy Sa Canada - "Participatory Strategies in HIV/AIDS Prevention among Filipino Canadians":

This project should not be funded.

Staff is recommending expanded hours of Asian Community AIDS Services youth project to include Filipino youth. Asian Community AIDS Services will be asked to maintain a liaison with this group.

(44)Metro Street Focus Organization - "AIDS Prevention Program":

This project should not be funded.

(45)Mixed Company - "AIDS/HIV Toolbox":

That funds in the amount of $14,690.00 be provided to Mixed Company to carry out the following services:

(1)create a scripted series of vignettes in consultation with a group of students and an AIDS or Sexual Health Educator;

(2)hire a cast of youth actors and develop an appropriate length theatre program based on vignettes;

(3)present 25 performances to schools and other venues; and

(4)ensure that appropriate print materials are available to support the presentations.

(46)Native Child and Family Services of Toronto - "Native Street Youth Outreach":

That funds in the amount of $17,062.00 be provided to Native Child and Family Services of Toronto to carry out the following services: To employ a 14 hours/week Outreach Worker to:

(1)recruit, train and support 2 youth peer workers (1 male and 1 female) to conduct street outreach; provide 4 hours/week HIV/AIDS prevention outreach (including a combination of daytime; evening and weekend) to Native youth on the street;

(2)a minimum of 6 times per year, provide HIV/AIDS education to Native youth, e.g. guest speakers from Anishnawbe and Two Spirited People of the First Nations, videos, posters and discussions; integrate issues related to HIV/AIDS into youth circles; and

(3)discuss and promote the importance of condoms, safer sex and healthy living and distribute condoms for a maximum of 5 hours/week at the drop-in centre.

(47) Pape Adolescent Resource Centre (PARC) - Children's Aid Society of Metro Toronto - "Awear of Choices":

That funds in the amount of $6,282.00 be provided to Children's Aid Society of Metro Toronto to carry out the following services: To employ a 7 hours/week Youth Worker, for 40 weeks, to:

(1)support 3 Youth Facilitators, who will recruit 10 youth (15 years and older) to become peer mentors; provide training to mentors over two 12 week sessions on HIV/AIDS, sexuality, homophobia, presentation skills, etc.;

(2)assist facilitators and mentors to design an educational presentation to explore HIV/AIDS, sexuality and safer partying with younger youth in care; and

(3)assist mentors to implement at least 12 presentations to younger youth in care through the group home system, to reach at least 120 youth in care.

The Youth Facilitators are being funded by the Drug Abuse Prevention Program.

(48)St. Stephen's Community House - "St. Stephen's Community House Drug-Free Arcade":

That funds in the amount of $9,971.00 be provided to St. Stephen's Community House to carry out the following services, in addition to those services funded by the Drug Abuse Prevention Program:

To employ a 7 hours/week Community Youth Worker to:

(1)offer a young women's healthy sexuality lunch hour program 2 times per month;

(2)design and deliver monthly healthy sexuality workshops for groups of approximately 15 youth at the Arcade;

(3)design and deliver three healthy sexuality workshops at local community venues and agencies;

(4)select, train and supervise 7 young women in the development, production, promotion and distribution of a young women's sexuality booklet; and

(5)provide AIDS/HIV and healthy sexuality training and support for local youth employment projects throughout the summer months.

(49)Anglican Houses (Street Outreach Services) - "Street Outreach Services Peer Education Program (Anglican Houses)":

That funds in the amount of $63,610.00 be provided to Anglican Houses to carry out the following services: To employ one full-time Peer Outreach Coordinator to:

(1)recruit, train and support 4 peer educators, for a total of 40 hours/week, to conduct daily street outreach (including day, evening and weekend shifts); distribute condoms, bleach kits and information on the street and in the drop-in; facilitate the involvement of youth in games, activities, workshops, etc. on HIV/AIDS and safer sex; and to integrate issues specific to women and HIV in all activities;

(2)support monthly peer speaks at youth-serving venues, e.g. alternative schools and shelters, and coordinate speaks with other ASOs;

(3)provide support, counselling, advocacy and referral for street youth within the office and on the street;

(4)facilitate groups in the SOS office pertaining to HIV/AIDS and client population; and

(5)Assess the need for additional services for youth at risk because of prostitution in under-serviced neighbourhoods, and conduct outreach as appropriate.

(50)Ryerson AIDS Education Project - Ryerson Polytechnic University - "Ryerson AIDS Education Project":

Comments:

This proposal was received after the application deadline. In accordance with Board Of Health (former City of Toronto) policy (p:\1995\ug\hld\hl950110.hld;Nov.2,1995). This policy was confirmed by Municipal Grants Review Committee on March 31, 1998. This application is not eligible for consideration and has not been reviewed.

This project cannot be funded.

Respectfully submitted,

CASE OOTES,

Chair Pro Tem

Toronto, July 8, 1998

(Report No. 11 of The Strategic Policies and Priorities Committee was adopted, without amendment, by City Council on July 8, 9 and 10, 1998.)