TABLE OF CONTENTS

REPORTS OF THE STANDING COMMITTEES

AND OTHER COMMITTEES

As Considered by

The Council of the City of Toronto

on July 8, 9 and 10, 1998

STRIKING COMMITTEE

1Standing Committee Memberships and Appointments to the Economic Development Committee, Various Boards and the Appointment of Interim Co-Chairs of the Storm Water Group

City of Toronto

REPORT No. 4

OF THE STRIKING COMMITTEE

(from its meeting on June 29, 1998,

submitted by Councillor Case Ootes, Acting Chair)

As Considered by

The Council of the City of Toronto

on July 8, 9 and 10, 1998

1

Standing Committee Memberships and

Appointments to the Economic Development Committee,

Various Boards and the Appointment of Interim Co-Chairs

of the Storm Water Group

(City Council on July 8, 9 and 10, 1998, amended this Clause to provide that, until May 31, 1999, notwithstanding the provisions of the Council Procedural By-law, the membership of the Economic Development Committee be increased to provide for the appointment of Councillors Davis and Feldman and, at his or her option, the additional representative from East York.

Note:

The Economic Development Committee on July 8, 1998, appointed CouncillorBrian Ashton as Chair of the Committee for a term expiring in May 31, 1999, or until his successor is elected or appointed.)

The Striking Committee recommends as follows:

(1)Standing Committee Memberships:

The Striking Committee recommends the adoption of Recommendation No.(1), Option A in Recommendation No. (2), and Recommendations Nos. (3) to (6) embodied in the report dated June 22, 1998, from the City Clerk, viz.:

"It is recommended that:

(1)in accordance with Council's direction that each Member of Council sit on one Standing Committee only, the membership of each of the six Standing Committees be no less than 9, and not more than 10, plus the Mayor, ex-officio;

(2)the Striking Committee recommend to Council...the following option in order to implement the revised Standing Committee memberships:

Option A:

(i)The revised memberships be effective the next round of appointments in May 1999;

(ii)in accordance with Council's direction, the Striking Committee give consideration to Members' preferences listed in Schedule 1 and recommend to Council the appointment of 10 Members of Council to the Economic Development Committee; and

(iii)Members of Council who are appointed to the Economic Development Committee also retain their existing Standing Committee memberships until the current 18-month term of office expires in May 1999;

(3)the proposed schedule of meetings for the Economic Development Committee for 1998 be approved, as indicated in Schedule 2, viz.:

-Friday, July 17

-Friday, September 18

-Monday, October 19

-Monday, November 16

-Friday, December 11

on the understanding that should Option B be chosen, the proposed schedule will be adjusted to commence once the revised memberships of each of the Standing Committees have been implemented;

(4)the City Clerk be requested to review the schedule of meetings for Standing Committees and Council and report thereon to the Corporate Services Committee prior to implementation of the 1999 schedule of meetings;

(5)leave be granted for the introduction of any necessary bills in Council to give effect thereto; and

(6)the appropriate City Officials be authorized and directed to take any necessary action to give effect thereto."

(2)Economic Development Committee:

(Membership includes 10 Members of Council, plus the Mayor, ex-officio)

The Striking Committee recommends that:

(a)upon the enactment of the necessary bill, the following Members of Council be appointed to the Economic Development Committee in addition to the Mayor, who is a Member ex-officio:

Ashton, B.

Bussin, S.

Cho, R.

Faubert, F.

Giansante, M.

Holyday, D.

Kelly, N.

King, J.

Silva, M.

Tzekas, M.

for a term of office expiring on May 31, 1999, and/or until their successors are appointed; and

(b)that Council recess its meeting in order to permit the Economic Development Committee to elect its Chair and Vice-Chair.

The Striking Committee notes that, in accordance with the recommendations contained in Clause No. 1 of Report No. 5 of The Special Committee to Review the Final Report of the Toronto Transition Team, headed "Terms of Reference for the Economic Development Committee", which was adopted, as amended by City Council on May 13 and 14, 1998, the membership of the Strategic Policies and Priorities Committee shall be expanded to include the Chair of the Economic Development Committee.

The Striking Committee further recommends that leave be granted for the introduction of any necessary Bills in Council to give effect to the following recommendations:

(3)Arts York, Board of Directors:

The Striking Committee recommends that the following Members of Council be appointed to the Board of Directors of Arts York:

Davis, R.

Mihevc, J.

for a term of office expiring on May 31, 1999, and/or until their successors are appointed.

(4)North York Performing Arts Centre Corporation (Ford Centre),

Board of Directors:

The Striking Committee recommends that:

(a)the resignation of Councillor Judy Sgro, North York - Humber, from the Board of Directors, North York Performing Arts Centre Corporation (Ford Centre) be accepted; and

(b)the following Member of Council be appointed to the said Board of Directors to replace Councillor J. Sgro:

Filion, J.

for a term of office expiring on May 31, 1999, and/or until his successor is appointed.

(5)Toronto and Region Conservation Authority:

The Striking Committee recommends that the following Member of Council be appointed to the Toronto and Region Conservation Authority to replace Councillor Mario Giansante, Kingsway-Humber, whose resignation from the Authority was accepted by City Council at its meeting held on May 13 and 14, 1998:

King, J.

for a term of office expiring on May 31, 1999, and/or until her successor is appointed.

Storm Water Group:

(6)The Striking Committee recommends the adoption of the recommendation of the Works and Utilities Committee embodied in the transmittal dated May 20, 1998, from the City Clerk, viz.:

"The Works and Utilities Committee on May 20, 1998, recommended to the Striking Committee that Councillors Layton and Saundercook be appointed as the interim Co-Chairs of the Storm Water Group."

The Striking Committee notes that City Council at its meeting held on June 3, 4 and5, 1998, by its adoption, as amended, of Clause No. 1 contained in Report No. 5 of The Works and Utilities Committee, headed "Status and Reconfirmation of Storm Water Group", appointed Councillors Bossons and Mammoliti to the Storm Water Group, and directed that the Striking Committee be advised accordingly.

The Striking Committee reports, for the information of Council, having requested the City Clerk to:

(i)canvass Members of Council for their interest in being nominated for election to the Board of Directors of the Association of Municipalities of Ontario (AMO); and

(ii)arrange a meeting of the Striking Committee prior to the meeting of Council scheduled to be held on July 29, 1998, noting that the nominees approved by Council must be submitted to AMO by the July 31, 1998 deadline.

The Striking Committee submits the following report (June 22, 1998) from the City Clerk:

Purpose:

This report responds to Council's request for a report on the distribution of Standing Committee memberships in light of the addition of the Economic Development Committee and Council's direction that each Member of Council sit on one Standing Committee only. Two options to implement the revised memberships are submitted for the consideration of the Striking Committee.

This report also includes the results of a recent survey of Members of Council who wish to be considered for appointment to the Economic Development Committee and proposes a schedule of meetings for the Economic Development Committee for the balance of 1998.

Funding Sources, Financial Implications and Impact Statement:

Not applicable.

Recommendations:

It is recommended that:

(1)in accordance with Council's direction that each Member of Council sit on one Standing Committee only, the membership of each of the six Standing Committees be no less than 9, and not more than 10, plus the Mayor, ex-officio;

(2)the Striking Committee recommend to Council one of the following options in order to implement the revised Standing Committee memberships:

Option A:

(i)The revised memberships be effective the next round of appointments in May 1999;

(ii)in accordance with Council's direction, the Striking Committee give consideration to Members' preferences listed in Schedule 1 and recommend to Council the appointment of 10 Members of Council to the Economic Development Committee; and

(iii)Members of Council who are appointed to the Economic Development Committee also retain their existing Standing Committee memberships until the current 18-month term of office expires in May 1999;

Option B:

(i)The revised memberships be implemented as soon as they are approved by Council; and

(ii)the City Clerk be requested to canvass all Members of Council for their Standing Committee preferences based on the revised memberships and report thereon to the Striking Committee;

(3)the proposed schedule of meetings for the Economic Development Committee for 1998 be approved, as indicated in Schedule 2, on the understanding that should Option B be chosen, the proposed schedule will be adjusted to commence once the revised memberships of each of the Standing Committees have been implemented;

(4)the City Clerk be requested to review the schedule of meetings for Standing Committees and Council and report thereon to the Corporate Services Committee prior to implementation of the 1999 schedule of meetings;

(5)leave be granted for the introduction of any necessary bills in Council to give effect thereto; and

(6)the appropriate City Officials be authorized and directed to take any necessary action to give effect thereto.

Council Reference/Background/History:

City Council at its meeting held on May 13 and 14, 1998, established an Economic Development Committee composed of 10 City Councillors, plus the Mayor, ex-officio.

City Council also directed that Option 2 of the City Clerk's survey indicating that each Member of Council will belong to only one Standing Committee be included, and the City Clerk be requested to submit a report to the Striking Committee outlining any necessary amendments that would be required to the Council Procedural By-law to reduce the membership of the Standing Committees in order to give effect thereto.

Survey of City Councillors:

In an effort to facilitate the establishment of the Economic Development Committee, the City Clerk sent a communication dated May 5, 1998, to all Members of Council seeking their preferences for appointment to the Committee, together with their preferences on various implementation options. The results of the survey are included in Schedule 1.

A total of 39 Councillors responded to the Clerk's survey on membership options. Of those who responded, 21 prefer to see Members who serve on the Economic Development Committee continue to also serve on their existing Standing Committees, and 17 prefer to see Members serve on one Standing Committee only. One member who responded did not choose any of the membership options.

A total of 23 Councillors have indicated an interest in serving on the Economic Development Committee. Of these 23 Councillors, 10 wish to retain their existing Standing Committee membership in addition to the Economic Development Committee, and 13 prefer to sit on the Economic Development Committee only.

Comments and/or Discussion and/or Justification:

Membership Options:

There are currently five Standing Committees of Council, i.e. Urban Environment and Development Committee, Community and Neighbourhood Services Committee, Emergency and Protective Services Committee, Corporate Services Committee and Works and Utilities Committee.

Under the current Procedural By-law, each Councillor sits on one Standing Committee, and each Standing Committee consists of 11 members, plus the Mayor, ex-officio, except for the Corporate Services Committee which consists of 12 Members, plus the Mayor, ex-officio.

In addition, City Council on May 13 and 14, 1998, by its adoption, as amended, of Clause No.2 of Report No. 6 of The Special Committee to Review the Final Report of the Toronto Transition Team, headed "Organization of the Licensing Commission", approved the appointment of the current Mayor's designate on the Toronto Licensing Commission as an ex-officio member of the Emergency and Protective Services Committee.

With the addition of the Economic Development Committee, and to comply with Council's direction that each Councillor sit on one Standing Committee only with the exception noted above, the membership of each Standing Committee must be adjusted.

In order to give Council more flexibility in allocating Committee memberships and to better accommodate the preferences of Members of Council, it is recommended that the membership of each Standing Committee, including the Economic Development Committee, be set at no less than9, and not more than 10, plus the Mayor, ex-officio.

Implementation Options:

Option A:

Under this option, the revised membership of each Standing Committee will only be effective the next round of appointments in May 1999.

As directed by Council, the Striking Committee will recommend to Council the appointment of 10Members of Council to the Economic Development Committee.

Members of Council appointed by Council to the Economic Development Committee will also retain their current Standing Committee memberships until their 18-month term of office expires in May1999.

This Option recognizes that a number of Council Members, under their existing Standing Committee memberships, have also taken memberships on task forces, sub-committees, agencies, boards and commissions which report directly to the Standing Committee. Any changes in memberships at this time may necessitate changes in the membership links that have already been established by Council.

In addition, many Members have also gained experience and expertise relevant to their Standing Committees. Members of the public are also familiar with the memberships that are already in place. It would be beneficial to continue the experience and expertise on the Standing Committees.

Option B:

Under this option, the revised membership of each Standing Committee will be implemented as soon as they are approved by Council. Given the expanded Standing Committee structure and the reduced membership of each Standing Committee, it will be necessary to canvass Members of Council to seek their Committee preferences.

This option gives every Member of Council an opportunity to reconsider their Committee preferences based on the revised structure and membership. Council will have to conduct another full-scale appointment process, and reconsider all Standing Committee appointments and membership links to task forces, agencies, boards and commissions.

Schedule of Meetings:

Of the responses received, there is an overwhelming support by Members to have the Economic Development Committee meet every four weeks, and the day of meeting be selected from those days that are not currently used by City Council, Community Councils or Standing Committees in the existing schedule of meetings.

Given the meeting schedule and the schedules of the City's major Agencies, Boards and Commissions, it is recommended that the Economic Development Committee meet on the Monday before the meeting of the Strategic Policy and Priorities Committee. The attached schedule of meetings for the Economic Development Committee for the balance of 1998 has been prepared based on the limited days available in the schedule.

Should Council choose Option B, this proposed schedule will need to be adjusted to commence once the revised memberships of the Standing Committees have been implemented and the Members chosen for the Economic Development Committee.

A complete review of the schedule of meetings of all Standing Committees and Council will be undertaken by the City Clerk and reported on prior to implementation of the 1999 schedule.

Conclusions:

This report recommends a revised membership for each Standing Committee and proposes a schedule of meetings in order to accommodate the newly established Economic Development Committee. Two options to implement the revised Standing Committee memberships have been submitted for the consideration of the Striking Committee.

In summary, Option A allows Council to put into effect immediately the newly established Economic Development Committee. Members appointed to this Committee will retain their other existing memberships until the expiry of the current 18-month term of office. No change is necessary to other appointments already made by Council in January 1998.

Option B calls for the implementation of the reduced memberships for the existing Standing Committees as soon as they are approved by Council. It will require another full-scale appointment process at this time in order to allow Members of Council an opportunity to submit their preferences under the revised memberships.

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SCHEDULE 2

Proposed Schedule of Meetings of the Economic Development Committee for the balance of 1998, based on Council choosing Option A and appointing Members to the Economic Development Committee at the meeting of Council scheduled to be held on July 8, 1998:

Friday, July 17

Friday, September 18

Monday, October 19

Monday, November 16

Friday, December 11

Should Council choose Option B, this proposed schedule will need to be adjusted to commence once the revised memberships of the Standing Committees have been implemented and the Members chosen for the Economic Development Committee.

The Striking Committee also submits the following report (June 17, 1998) from the City Clerk:

Purpose:

The purpose of this report is to provide Members of Council with a list of Members' preferences for appointment to the Board of Directors of Arts York, the Board of Directors of the North York Performing Arts Centre Corporation (Ford Centre), and the Toronto and Region Conservation Authority.

Funding Sources, Financial Implications and Impact Statement:

Not applicable.

Recommendations:

It is recommended that the Striking Committee recommend to City Council that:

(1)the resignation of Councillor Judy Sgro, North York - Humber, from the Board of Directors, North York Performing Arts Centre Corporation (Ford Centre) be accepted;

(2)Members of Council be appointed to those Boards outlined in Schedule A, for a term of office expiring May31, 1999, and/or until their successors are appointed; and

(3)leave be granted for the introduction of any necessary Bills in Council to give effect thereto.

Council Reference/Background/History:

Arts York, Board of Directors:

The York Community Council on May 6, 1998, recommended to the Striking Committee that one Councillor be appointed to the Board of Directors of Arts York, and submitted the following names for consideration:

-Councillor Rob Davis; and

-Councillor Joe Mihevc.

Ms. Liliana D'Avella, Administrator of Arts York, has advised in a copy of a letter (May 6, 1998) addressed to the Chair of the York Community Council that Arts York is willing to accept two Councillors on its Board of Directors, rather than the one originally proposed.

North York Performing Arts Centre Corporation (Ford Centre),

Board of Directors:

Councillor Judy Sgro, North York - Humber, has submitted a communication (June 10, 1998) addressed to the City Clerk requesting that her resignation be accepted as a member of the Board of Directors of the North York Performing Arts Centre Corporation (Ford Centre).

City Council will need to accept Councillor Sgro's resignation from the Board of Directors when it appoints another Member of Council to replace her on the Board.

Toronto and Region Conservation Authority:

City Council at its meeting held on May 13 and 14, 1998, adopted a Motion by Councillor Giansante, seconded by Councillor O'Brien, which contains the following operative paragraph:

"NOW THEREFORE BE IT RESOLVED THAT City Council accept the resignation of Councillor Mario Giansante, Kingsway-Humber, from the Toronto and Region Conservation Authority."

Comments and/or Discussion and/or Justification:

In anticipation of Council's acceptance of Councillor Sgro's resignation from the Board of Directors of the North York Performing Arts Centre Corporation (Ford Centre), Members of Council were canvassed on June 12, 1998, for their interest in being appointed to the Board of Directors to replace Councillor Sgro.

Members of Council were also canvassed on June 5, 1998, to determine their interest in being appointed to the Board of Directors of Arts York and to the Toronto and Region Conservation Authority. The responses received are listed in ScheduleA.

Conclusions:

It is recommended that the Striking Committee recommend to Council the appointment of Members of Council to the Board of Directors of Arts York, the Board of Directors of the North York Performing Arts Centre Corporation (Ford Centre), subject to Council's acceptance of Councillor Sgro's resignation from the Board, and to the Toronto and Region Conservation Authority for a term of office expiring on May 31, 1999, and/or until their successors are appointed.

Contact Name:

Joanne Hamill, Interim Contact for the Striking Committee, 392-4339.

The Striking Committee also submits the following transmittal (May 20, 1998) from the City Clerk:

Recommendation:

The Works and Utilities Committee on May 20, 1998, recommended to the Striking Committee that Councillors Layton and Saundercook be appointed as the interim Co-Chairs of the Storm Water Group.

The Works and Utilities Committee reports, for the information of the Striking Committee, having:

(1)recommended to Council the adoption of:

(I)Recommendation No. (1) of the report dated May 5, 1998, from the Interim Functional Lead for Water and Wastewater, viz:

"(1)the Storm Water Group, established by the former City of Toronto for the purpose of developing new and innovative methods of diverting storm water runoff from the sewer system, continue their work on an interim basis with the Terms of Reference as approved by the former Council of the City of Toronto and with current membership and staff support as required until the review process and rationalization of the existing Environmental Committees and Environmental Task Force have been completed;"

and further recommended that the membership of the group be expanded to include representatives from elsewhere in the City, and that Members of Council be invited to suggest names of citizens who could participate; and

(II)Recommendation No. (3) embodied in the communication dated April 21, 1998, from the City of Toronto Storm Water Group, viz:

"(3)the Storm Water Group meet with and coordinate planning and information with the (former Metro) Wet Weather Master Planning process and report back to the Works and Utilities Committee."; and

(2)referred the following motion to the Strategic Policies and Priorities Committee:

"That the City Clerk be requested to provide clarification of the role of the Special Committee to Review the Final Report of the Toronto Transition Team and other Committees with respect to the appointments process."

Background:

The Works and Utilities Committee on May 20, 1998, had before it a revised communication (April21, 1998) from Ms. Joyce McLean, City of Toronto Storm Water Group, respecting the background and status of the Storm Water Group, formed as an advisory group to the former City of Toronto in October 1996, pursuant to an Exemption Order issued by the Minister of Environment and Energy for the Western Beaches Storage Tunnel Environmental Assessment; and recommending that:

(1)City Council adopt the Committee Report and its recommendations as previously adopted by Toronto City Council in the July 14, 1997 minutes;

(2)City Council reinstate the Storm Water Group as the City's primary advisory Committee on stormwater management with:

-the appointment of one or more City Councillors as chair(s);

-the reappointment of current members, and additional members to be considered to reflect the wider constituency of the new city; and

-staff resources, including administration services, from Parks and Recreation, Works and Emergency Services, and Urban Development and Planning, to be allocated to the Committee; and

(3)the Storm Water Group meet with and coordinate planning and information with the (former Metro) Wet Weather Master Planning process and report back to the Works and Utilities Committee.

The Committee also had before it a report (May 5, 1998) from the Interim Functional Lead for Water and Wastewater recommending that:

(1)the Storm Water Group, established by the former City of Toronto for the purpose of developing new and innovative methods of diverting storm water runoff from the sewer system, continue their work on an interim basis with the Terms of Reference as approved by the former Council of the City of Toronto and with current membership and staff support as required until the review process and rationalization of the existing Environmental Committees and Environmental Task Force have been completed; and

(2)one or two City Councillors be appointed as interim Chair/Co-Chairs of the Storm Water Group.

The following persons appeared before the Works and Utilities Committee in connection with the foregoing matter:

-Ms. Joyce McLean, City of Toronto Storm Water Group; and

-Councillor David Miller, High Park.

________

The Striking Committee also had before it the following communications from Members of Council indicating their interest in serving on the Economic Development Committee:

-(May 18, 1998) from Councillor Milton Berger, North York Centre South;

-(May 11, 1998) from Councillor Raymond Cho, Scarborough-Malvern;

-(April 16, 1998) from Councillor Mario Giansante, Kingsway-Humber;

-(May 1, 1998) from Councillor Anne Johnston, North Toronto;

-(May 7, 1998) from Councillor Joan King, Seneca Heights; and

-(May 4, 1998) from Councillor George Mammoliti, North York Humber.

The Striking Committee also had before it the following communications:

Arts York, Board of Directors:

(i)(May 12, 1998) from the City Clerk advising that York Community Council on May 6, 1998, recommended to the Striking Committee that one Councillor be appointed to the Board of Directors of Arts York, and submitted the following names for consideration:

-Councillor Rob Davis; and

-Councillor Joe Mihevc.

(ii)(May 6, 1998) from Ms. Liliana D'Avella, Administrator, Arts York, addressed to Councillor Bill Saundercook, Chair of the York Community Council, advising that Arts York would be willing to accept two Councillors on its Board of Directors, rather than the one originally proposed.

North York Performing Arts Centre Corporation (Ford Centre),

Board of Directors:

(iii)(June 10, 1998) from Councillor Judy Sgro, North York - Humber, advising that she wishes to resign as a member of the Board of Directors of the North York Performing Arts Centre Corporation (Ford Centre) due to a conflict with other Committee appointments.

Toronto and Region Conservation Authority:

(iv)(May 25, 1998) from the City Clerk advising that City Council at its meeting held on May13 and 14, 1998, adopted, without amendment, the following Motion by Councillor Giansante, seconded by Councillor O'Brien:

"WHEREAS City Council at its meeting held on January 2, 6, 8 and 9, 1998, by its adoption, as amended, of Clause No. 1 of Report No. 1 of The Striking Committee, appointed Councillor Giansante to the Toronto and Region Conservation Authority; and

WHEREAS due to a conflict of meeting dates between the Board of Governors of Exhibition Place and the Authority, Councillor Giansante is unable to attend the meetings of the Toronto and Region Conservation Authority;

NOW THEREFORE BE IT RESOLVED THAT City Council accept the resignation of Councillor Mario Giansante, Kingsway-Humber, from the Toronto and Region Conservation Authority."

Storm Water Group:

(v)(June 9, 1998) from the City Clerk advising that City Council at its meeting held on June3, 4 and 5, 1998, adopted Clause No.1 contained in Report No. 5 of The Works and Utilities Committee, headed "Status and Reconfirmation of Storm Water Group", as amended, in part, by adding thereto the following:

"It is further recommended that:

(1)Councillors Bossons and Mammoliti be appointed to the Storm Water Group, and the Striking Committee be advised accordingly".

________

The following Members of Council appeared before the Striking Committee in connection with the foregoing matter:

-Councillor John Filion, North York Centre;

-Councillor Dennis Fotinos, Davenport;

-Councillor Joan King, Seneca Heights;

-Councillor George Mammoliti, North York Humber; and

-Councillor Howard Moscoe, North York Spadina.

________

(A copy of the following material has been forwarded to all Members of Council with the agenda of the Striking Committee for its meeting held on June 29, 1998:

-Schedule 1, referred to in the foregoing report dated June 22, 1998, from the City Clerk; and

-Schedule A, referred to in the foregoing report dated June 17, 1998, from the City Clerk;

and a copy thereof is also on file in the office of the City Clerk.)

Respectfully submitted,

CASE OOTES,

Acting Chair

Toronto, June 29, 1998

(Report No. 4 of The Striking Committee was adopted, as amended, by City Council on July8, 9and10, 1998.)