TABLE OF CONTENTS

REPORTS OF THE STANDING COMMITTEES

AND OTHER COMMITTEES

As Considered by

The Council of the City of Toronto

on October 28, 29 and 30, 1998

SPECIAL COMMITTEE TO REVIEW THE FINAL REPORT

OF THE TORONTO TRANSITION COMMITTEE

REPORT No. 14

1Allocation of Parking Spaces at Toronto City Hall

2Other Items Considered by the Committee.

City of Toronto

REPORT No. 14

OF THE SPECIAL COMMITTEE TO REVIEW THE FINAL REPORT

OF THE TORONTO TRANSITION TEAM

(from its meeting on October 28, 1998,

submitted by Councillor David Miller, Chair)

As Considered by

The Council of the City of Toronto

on October 28, 29 and 30, 1998

1

Allocation of Parking Spaces at Toronto City Hall.

(City Council on October 28, 29 and 30, 1998, adopted this Clause, without amendment.)

The Special Committee to Review the Final Report of the Toronto Transition Team recommends the adoption of the recommendations embodied in the following communication (October 21, 1998) from the Interim Contact, Sub-Committee, Relocation of All Members of Council to City Hall, subject to amending Recommendation No. (1) to read as follows:

"(1) parking spaces be provided for one staff person per Councillor;".

Recommendation:

The Sub-Committee, Relocation of All Members of Council to City Hall, on October 6, 1998, recommended to the Special Committee that:

(1)parking spaces be provided for the Executive Assistant to the Councillors; and

(2)the Commissioner of Corporate Services be requested to report to the Sub-Committee, Relocation of All Members of Council to City Hall, on the implementation of Recommendation No. (1).

Background:

The Sub-Committee, Relocation of All Members of Council to City Hall, on October 6, 1998, discussed the provision of parking spaces for the Executive Assistant to the Councillors.

2

Other Items Considered by the Committee.

(City Council on October 28, 29 and 30, 1998, received this Clause, for information.)

(a)Installation of Certain Systems in the New City

Hall Council Chamber and Main Committee Room.

The Special Committee to Review the Final Report of the Toronto Transition Team reports having recommended that Council at its meeting on October 28, 1998, during consideration of Clause No. 10 of Report No. 21 of the Strategic Policies and Priorities Committee entitled "Funding Requirements - City Hall Council Chamber and Main Committee Room", adopt the Recommendations contained in the communication (October 23, 1998) from the Interim Contact, Sub-Committee, Relocation of All Members of Council to City Hall, subject to amending Recommendation No. (2) by deleting therefrom the words "Corporate Contingency Account", and inserting in lieu thereof the words "the City Hall Renovation Project Contingency Fund", so that such Recommendation now read as follows:

"(2)funding in the amount of $7,000.00 (plus applicable taxes) for the installation of millwork in the Live Production Unit area in the renovated Council Chamber, and funding in the amount of $31,000.00 (plus applicable taxes) for the reinstallation of an existing electronic voting system into the main Committee Room at City Hall be provided from the City Hall Renovation Project Contingency Fund":

(October 23, 1998) from the Interim Contact, Sub-Committee, Relocation of All Members of Council to City Hall, advising that the Sub-Committee, Relocation of All Members of Council to City Hall, on October 6, 1998, during its consideration of a report (October 5, 1998) from the City Clerk entitled "Installation of Certain Systems in the New City Hall Council Chamber and Main Committee Room", recommended to the Special Committee that:

(1)the report (October 5, 1998) from the City Clerk be amended by deleting the words "certain systems" and replacing in lieu thereof "electronic systems", and recommended adoption of the report as amended; and

(2)funding in the amount of $7,000.00 (plus applicable taxes) for the installation of millwork in the Live Production Unit area in the renovated Council Chamber, and funding in the amount of $31,000.00 (plus applicable taxes) for the reinstallation of an existing electronic voting system into the main Committee Room at City Hall be provided from the Corporate Contingency Account.

(b)Security Upgrades to Toronto City Hall.

The Special Committee to Review the Final Report of the Toronto transition Team reports having recommended that Council at its meeting on October 28, 1998, during consideration of Clause No. 11 of Report No. 21 of the Strategic Policies and Priorities Committee, entitled "Security Upgrades to Toronto City Hall", adopt Recommendations Nos. (1) to (4) contained in the following communication:

(October 13, 1998) from the Interim Contact, Sub-Committee, Relocation of All Members of Council to City Hall, advising that the Sub-Committee, Relocation of All Members of Council to City Hall on October 6, 1998, during its consideration of a report (September 28, 1998) from the Commissioner of Corporate Services, entitled "Security Upgrades to Toronto City Hall":

(A) recommended to the Special Committee that:

(1)City Council support the need for upgraded security at Toronto City Hall by approving the Phase 1 recommendations for securing the 2nd floor, Council Chambers, Official Parking Garage, Taxi Tunnel, and Employee Parking Garage;

(2)work required for securing the 2nd floor and Official Parking Garage occur immediately upon receipt of funds;

(3)the Commissioner of Corporate Services report back to Council in February 1999 with the recommendations for the second phase of upgrading security at Toronto City Hall which includes the remainder of the building; and

(4)the appropriate City Officials be authorized and directed to take the necessary action to give effect to the foregoing; and

(B)requested the Commissioner of Corporate Services to:

(1)undertake a survey of the staff of Toronto City Hall regarding the proposal to reduce staff access through the taxi tunnel; and

(2)report on what conversations have taken place on the practicability of using finger imaging as part of the security process.

Respectfully submitted,

DAVID MILLER,

Chair

Toronto, October 28, 1998

(Report No. 14 of The Special Committee to Review the Final Report of the Toronto Transition Team was adopted, without amendment, by City Council on October 28, 29 and 30, 1998.)