June 30, 1999

To:Administration Committee

From:Chief Administrative Officer

Subject:Authority During CAO Absence

Purpose:

To seek authority for the appointment of alternates to stand in the place and stead of the Chief Administrative Officer during his absence from duty due to travel, illness or otherwise.

Funding Sources, Financial Implications and Impact Statement:

N/A

Recommendations:

It is recommended that:

authority be granted for the period ending at 12:00 midnight on the 2^nd day of March, 2000 to each of the Commissioners of Community and Social Services, Works and Emergency Services, Corporate Services, Economic Development, Culture & Tourism, Urban Planning & Development and the Chief Financial Officer and Treasurer to exercise as may from time to time be designated in writing by the Chief Administrative Officer for such period as may be specified in the designation, the authority of the Chief Administrative Officer during his absence due to travel, illness or otherwise; and

the appropriate City officials be authorized and directed to take the necessary action to give effect to the foregoing.

Council Reference/Background/History:

By its enactment of By-law No. 2-1998 on the 6^th day of January, 1998, City Council prescribed the duties and responsibilities of the Chief Administrative Officer. There is no provision in By-Law No. 2-1998 or otherwise for the appointment of a Deputy Chief Administrative Officer nor for the temporary appointment of alternate(s) to act in the place and stead of the Chief Administrative Officer when he is absent from his duties due to travel, illness or otherwise.

Comments and/or Discussion and/or Justification:

From time to time, I will be absent from my duties. It is only prudent to ensure that there is a staff member officially responsible for fulfilling my duties and responsibilities during any such absence.

Conclusions:

Providing for the appointment of an alternate to stand in the stead of the Chief Administrative Officer during my absence is only logical and reasonable; and allowing the Chief Administrative Officer to designate that alternate from time to time from among the City's Commissioners, is not only efficient but also supports staff development among the various members of the most senior level of municipal staff.

Contact Name:

Michael R. Garrett

Chief Administrative Officer