November 8, 1999

To: Administration Committee

From: Chief Financial Officer and Treasurer

Acting Commissioner of Corporate Services

Subject: Quotation for Fine Paper

Purpose:

The purpose of this report is to advise of the results of the Request for Quotation issued for the supply and delivery of Fine Paper, used for printing and photocopying in all departments in accordance with specifications, for the period January 1, 2000 to December 31, 2000 and to request authority to award a contract to the recommended bidder.

Source of Funds:

Funds will be provided in the appropriate departmental operating budgets for 2000 subject to availability of funds in specific accounts.

Recommendation:

It is recommended that the quotation submitted by Graphic Resources for the supply and delivery of Fine Paper used for printing and photocopying in all departments in accordance with specifications, for the period January 1, 2000 to December 31, 2000, be accepted at a total price of $2,078,898.17 including all taxes and charges, subject to escalation or de-escalation as of April 30, 2000, being the lowest quotation received.

Council Reference/Background/History:

Fifteen (15) firms were invited to submit quotations and this requirement was advertised on the City's Internet Website. Four (4) quotations were received for the supply and delivery of Fine Paper, used for printing and photocopying in all departments in accordance with specifications for the period January 1, 2000 to December 31, 2000 as summarized below.

Comments and/or Discussions and/or Justification:

The following is a summary of prices for the supply and delivery of Fine Paper for the period of January 1, 2000 to December 31, 2000.

Firm Name: Total Price Including All Taxes and Charges

Graphic Resources* $ 2,078,898.17

Coast Paper** $ 2,086,265.26

Buntin Reid - Division of Domtar Inc.*** $ 2,107,637.35

Unisource Canada Inc. **** $ 2,120,609.03

*Prices firm until April 30, 2000 after which they may be subject to Manufacturers increases or decreases.

**Prices firm until July 1, 2000 after which they may be subject to Manufacturers increases or decreases.

***Prices firm until August 1, 2000 after which they may be subject to Manufacturers increases or decreases.

****Prices firm until June 30, 2000 after which they may be subject to Manufacturers increases or decreases.

The Manager, Fair Wage and Labour Trades Office, has reported favourably on the firm recommended.

Conclusion:

This report requests authority to award the contract for the supply and delivery of Fine Paper, used for printing and photocopying in all departments in accordance with specifications, for the period January 1, 2000 to December 31, 2000 to Graphic Resources, being the lowest quotation received.

Contact Name: Contact Name:

L.A. Pagano J.A. Abrams

Director Director

Purchasing and Materials Management Secretariat, Printing and Distribution

Telephone: 392-7312 Telephone: 392-8670

W.A. Liczyk B. Glover

Chief Financial Officer and Treasurer Acting Commissioner of Corporate Services