BUDGET ADVISORY COMMITTEE

A G E N D A

Date of Meeting:Tuesday, July 27, 1999Enquiry:Ms. Betty Henderson

City Hall, 2nd FloorFAX 392-2983

100 Queen Street West

Toronto

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

CONFIRMATION OF MINUTES

COMMUNICATIONS/REPORTS

1.CITY TREE MAINTENANCE BACKLOG - ALL WARDS

City Clerk

(July 20, 1999)

Advising that the Policy and Finance Committee on July 20, 1999, recommended to Council the adoption of the recommendations of the Economic Development and Parks Committee embodied in the communication (July 13, 1999) from the City Clerk; and forwarded a copy of the aforementioned communication to the Budget Advisory Committee for consideration and report thereon directly to Council for its meeting scheduled to be held on July 27, 1999.

2.FINANCIAL CONTROL PROTOCOLS WITHIN THE REVISED COUNCIL-COMMITTEE STRUCTURE

City Clerk

(July 20, 1999)

Advising that the Policy and Finance Committee on July 20, 1999, referred the joint report (July 6, 1999) from the Chief Administrative Officer and the Chief Financial Officer and Treasurer to the Budget Advisory Committee for consideration and report thereon to the Policy and Finance Committee, wherein it is recommended that:

(1)the roles and relationships described in the section of this report headed "Framework of Roles and Responsibilities for the Planning, Management and Expending of Resources within the City of Toronto" be adopted;

(2)the decision-making protocol set out in the section of this report headed "Guidelines for Routing of Committee Reports with Financial Implications", table 1 and Appendix "A" be adopted;

(3)in order to ensure that information on the financial implications of recommendations is available to Standing Committees, Community Councils and City Council:

(a)all staff reports be required to identify clearly, at the beginning of the report, any financial implications including:

(i)the amount of expenditures and revenues;

(ii)the source of revenues;

(iii)any in-year financial implications beyond the approved budget; and

(iv)future year financial impacts; and

when there are financial implications, include a statement indicating that the Chief Financial Officer and Treasurer has reviewed and concurs with the financial implications;

(b)Standing Committee and Community Council recommendations to Council and Notices of Motions introduced at Council, which have financial implications beyond the approved annual budget, be accompanied by staff identification, including review by the Chief Financial Officer and Treasurer, of any financial implications during consideration of the items by Council; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

3.1999 VEHICLE AND EQUIPMENT REPLACEMENT PROGRAM

City Clerk

(July 20, 1999)

Advising that the Policy and Finance Committee on July 20, 1999, adopted the following motions with a direction that they be tabled until such time as the Budget Advisory Committee has considered and reported thereon to the Policy and Finance Committee; and having further requested that the Budget Advisory Committee meet as soon as possible to give consideration thereto:

Moved by Councillor Ootes:

"That the Policy and Finance Committee recommend to Council the adoption of the joint report (July 13, 1999) from the Chief Financial Officer and Treasurer and the Acting Commissioner of Corporate Services subject to:

(1)amending Recommendation No. (2) by deleting the sum of '$16.4 million' and inserting in lieu thereof the sum of '$40.0 million'; and

(2)amending Appendix "F" attached to the aforementioned report by adding thereto the attached scheduled";

Moved by Councillor Pantalone:

"That all reference in the joint report (July 13, 1999) from the Chief Financial Officer and Treasurer and the Acting Commissioner of Corporate Services, to the CNE be replaced with the words 'Exhibition Place' and that staff review that issue to ensure that this error does not occur in the future"; and

Moved by Councillor Rae:

"That the Chief Financial Officer and Treasurer be requested to submit a report to the Policy and Finance Committee on the use of alternative fuels for these vehicles."

ANY OTHER MATTERS.