January 4, 1999

To:Corporate Services Committee

From:Commissioner of Corporate Services

Subject:Status of Food Services Agreements at Corporately-Owned and Operated Facilities

Purpose:

The purpose of this report is to report back to Council, as recommended in Report No. 5 of the Corporate Services Committee on the status of food services agreements at Metro Hall and other corporately-owned and operated facilities.

Funding Sources, Financial Implications and Impact Statement

The recommendations embodied in this report will result in no increased capital or operating costs to the City.

Recommendations

It is recommended that:

Existing food services agreements presently in effect at all corporately-owned and operated facilities (see appendix A for a list of facilities) be maintained until future direction of the City's facilities have been assessed and the future needs of tenant populations be determined;

The Commissioner of Corporate Services report back to the Corporate Services Committee with a comprehensive food services program for all corporately- owned office and civic buildings prior to the end of 1999.

Council Reference/Background/History:

On May 13 and 14, 1998 City Council adopted Report No. 5 of the Corporate Services Committee which authorized an interim agreement to provide food services at Metro Hall with Canada Catering Limited. The report also required the Corporate Services Department to report back to Council on the status of food services agreements at other corporately-owned and operated facilities.

Comment and/or Discussion and/or Justification:

An initial review of corporately-owned and operated facilities found that the majority of food services agreements have expired and are currently operating on an extension basis pending the office consolidation plan.

Considering the current changing tenant population within corporate facilities which has a direct impact on the financial feasibility of food services agreements, the Commissioner of Corporate Services recommends that all agreements be maintained at status quo until building occupancies stabilize. It is the intention of the Corporate Services Department to consolidate contracts at appropriate service levels for all City owned office and civic buildings.

To ensure that current services levels are maintained during the building population transitional stages, the Commissioner of Corporate Services and Chief Administrative Officer will authorize any interim agreements necessary until a comprehensive food service program can be developed resulting in long term food and beverage agreements.

Conclusion:

It is recommended that City Council approve the recommendations embodied in this report to maintain current food services agreements and service levels until which time the Corporate Services Department can submit a comprehensive food service program for all corporately-owned and operated facilities. The Commissioner of Corporate Services will submit a consolidated food services agreements plan prior to the end of 1999.

Contact Name and Telephone Number:

Susanne Borup, Executive Director

Facilities and Real Estate Division

Tel: (416) 397-4157

Margaret Rodrigues

Commissioner of Corporate Services

Appendix A

New City Hall

Old City Hall

Metro Hall

Scraborough Civic Centre

East York Civic Centre

North York Civic Centre

York Civic Centre

Etobicoke Civic Centre

703 Don Mills

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