TO:Corporate Services Committee

FROM:Executive Director of Human Resources

DATE:April 30, 1999

SUBJECT:CITY OF TORONTO ADMINISTRATIVE, PROFESSIONAL, SUPERVISORY ASSOCIATION, INC.

Purpose:

This report will update the Committee and Council on the results of ongoing meetings and discussions between the management of the City of Toronto and its management association, the City of Toronto Administrative, Professional, Supervisory Association, Inc. (COTAPSAI).

Financial Implications:

None.

Recommendations:

That the report from the Executive Director of Human Resources with respect to the City of Toronto Administrative, Professional, Supervisory Association, Inc. (COTAPSAI) be received.

Background:

During 1998 Committee and Council received recommendations, discussed and determined various decisions with respect to the relationship between the City of Toronto and the management association of COTAPSAI. Although Council resolved to repeal and terminate the by-law which set out the formal agreement (a memorandum of understanding) between the Council of the former City of Toronto and COTAPSAI, it continued to desire a consultative and collaborative relationship between senior management of the new City and COTAPSAI.

Council directed the Executive Director of Human Resources to develop and implement a comprehensive process that would provide meaningful and frequent communication, input from and consultation with all of its non-union employees with respect to those issue that would impact directly upon them. It further directed the Executive Director of Human Resources to continue to meet with representatives of COTAPSAI and other management associations and report thereon to the Corporate Services Committee on the results of such meetings.

Comments:

The first months of 1999 have seen a marked improvement in the relationship between the City and COTAPSAI. It is evolving into one of meaningful discussion and consultation and COTAPSAI has provided input into new policies, including the Conflict of Interest Policy, the Employee Assistance Policy and the Tuition Reimbursement Policy. Areas of conflict are also being brought to the table for resolution.

A regular schedule of monthly meetings has been set up for COTAPSAI and Human Resources staff to meet during 1999. These meetings have also allowed us to provide COTAPSAI with information on initiatives underway, including the Compensation & Benefit reviews. It is hoped that the positive relationship that is evolving will continue throughout the year.

Conclusion

COTAPSAI, as a voluntary association of exempt and management employees, can be a useful, representative body to provide input on issues affecting this group of employees and can be helpful in surfacing employee concerns and suggestions to senior human resources management.

Staff will continue to work with COTAPSAI, providing opportunities for communication, input and consultation with respect to issues that will directly impact on the City's exempt and management employees.

Contact Name:

Brenda Glover,

Executive Director of Human Resources

397-9802

Brenda Glover

Executive Director of Human Resources

Michael R. Garrett

Chief Administrative Officer