EXCERPT OF CLAUSE NO. 2 OF REPORT NO. 2 OF THE COMMITTEE TO REVIEW THE FINAL REPORT OF THE TORONTO TRANSITION TEAM, TITLED "TERMS OF REFERENCE FOR SPECIAL TASK FORCES", AS ADOPTED BY THE COUNCIL OF THE CITY OF TORONTO AT ITS MEETING HELD ON MARCH 4, 5 AND 6, 1998:

(City Council on March 4, 5 and 6, 1998, amended this Clause by adding thereto the following:

The Special Committee to Review the Final Report of the Toronto Transition Team recommends the adoption of the report (February 11, 1998) from the Chief Administrative Officer, subject to:

(2)deleting all references to the word "strategic" from the draft Terms of Reference for the World City Committee.

The Special Committee to Review the Final Report of the Toronto Transition Team reports, for the information of Council, having:

(2)requested the Chief Administrative Officer, with respect to the World City Committee, to submit a report to the Special Committee to Review the Final Report of the Toronto Transition Team, on all of the agreements that were in existence with respect to the previous Area Municipalities;

(3)requested the Chief Administrative Officer to submit a report to the Special Committee to Review the Final Report of the Toronto Transition Team, on a travel policy within the Terms of Reference and the budget for the World City Committee;

(4)requested the Chief Financial Officer and Treasurer to submit a report to the Special Committee to Review the Final Report of the Toronto Transition Team, on a budget process for task forces in general; and

The Special Committee to Review the Final Report of the Toronto Transition Team submits the following report (February 11, 1998) from the Chief Administrative Officer:

Purpose:

This report describes the progress towards the development of Terms of Reference by the Task Forces and Special Committees that were established by Council at its meeting on January 2, 6, 8 and9, 1998. The report recommends approval of the Terms of Reference for the Environmental Task Force and the World City Committee.

Recommendations:

It is recommended that:

(3)the Draft Terms of Reference for the World City Committee be approved in principle and forwarded to the World City Committee;

(5)the Chief Administrative Officer be requested to submit a report to the Special Committee on a process to be followed by Council for the establishment of Task Forces in the future; and

(6)the appropriate officials be authorized to take the necessary action to give effect thereto.

Council Reference/Background/History:

On January 2, 6, 8 and 9, 1998, City Council adopted Report No. 1 of the Striking Committee as amended. In adopting the report, Council established the following Task Forces and Committees:

(h)World City Committee.

Council requested the Chairs of these Task Forces and Committees to report on their Terms of Reference, including the proposed composition, through the Special Committee. On January 29, 1998, the Chair of the Special Committee wrote to the Chairs of the Task Forces and Committees to suggest that the February 13, 1998, meeting of the Special Committee would be an appropriate time to consider the proposed Terms of reference. This would enable the Terms of Reference to proceed to the March 4, 1998, Council meeting for approval.

The Chair of the Special Committee requested that the Terms of Reference be prepared according to the following common template:

(1)name of Task Force (or Special Committee);

(2)duration (Task Forces are intended to be of limited duration. The terms of Reference should indicate the timing of a final report to Council.);

(3)mandate;

(4)membership (Indicate the number of members and stakeholder groups to be represented in the membership);

(5)chairperson;

(6)staffing and Resources;

(7)membership Selection; and

(8)Task Force Process and workplan.

Comments and/or Discussion and/or Justification:

The Task Forces and Committees are at different stages in the preparation of their Terms of Reference.

Staff have prepared Draft Terms of Reference for the World City Committee. As this Committee has not yet met to elect its Chair, the Terms of Reference have been submitted directly to the Special Committee. It is recommended that the Draft Terms of Reference for the World City Committee be approved in principle and forwarded to the World City Committee

Draft

Terms of Reference for the World City Committee

1.0World City Committee

The World City Committee was established by Council adopting Report No.1 of the Striking Committee at the Council meeting held January2, 6, 8 and 9, 1998.

2.0Duration

The World City Committee will be in operation for a period of eight months from March to October 1998. It is anticipated that the World City Committee will report back to Council in May, 1998, with an interim international strategy for 1998, and in October, 1998, with a policy framework for international activities.

3.0Mandate

The World City Committee will be responsible for developing a policy framework for the international activities of the City of Toronto. This policy framework will identify strategic directions and priorities for the City's involvement in the international community of world cities.

International activities at the municipal level can include a broad spectrum of activities such as twinning, friendship and sister city relationships, membership in major international municipal organizations, participation in international research teams focusing on urban governance and service delivery issues, humanitarian assistance to other cities, economic development projects, tourism promotion and/or hosting international conferences.

In preparing this policy framework, the World City Committee will focus on the following questions:

(a)what role does the City of Toronto intend to play in the international community of world cities? and, what degree of international involvement does the City of Toronto want to pursue?

(b)what are the main goals and objectives to be achieved through involvement with the international community of world cities? and, what are the strategic policy goals and objectives in the international area for this term of Council?

(c)what specific international activities will the City of Toronto engage in to meet these objectives?

(d)what are the indicators of success for involvement in international activities?

(e)what mechanisms are required for achieving coordination of international activities?

(f)what mechanisms are necessary for keeping Members of Council, staff and the community informed about international activities?

(g)how can the City of Toronto benefit from and/or build upon the international involvement of other community members such as the private sector, community non-profit groups, educational institutions and other levels of government?

In addressing these questions, the World City Committee will be expected to meet the following objectives:

(1)to develop a mission statement guiding the international activities of the City of Toronto;

(2)to propose an international strategy for the City of Toronto highlighting main goals, objectives, programs and indicators of success for international involvement;

(3)to identify and recommend preferred international partnerships and linkages between the City of Toronto and other world cities;

(4)to make recommendations on the City of Toronto's participation in different international municipal organizations as well as the level of involvement in these organizations;

(5)to identify potential international conferences to be organized and/or hosted by the City of Toronto in the next three-year term of Council;

(6)to identify and recommend mechanisms for coordinating international activities across different service clusters, program areas and geographical locations in the City of Toronto;

(7)to identify and recommend suitable mechanisms for sharing information about international activities among Members of Council, staff and the community; and

(8)to identify areas of cooperation in international activities between the City of Toronto and other community members (e.g., different levels of government, private sector, education sector, voluntary sector, etc.)

4.0Membership

The Committee is composed of 19 Members of Council:

Adams, J.Mahood, D.

Ashton, B.Mammoliti, G.

Balkissoon, B.Pantalone, J.

Cho, R.Shaw, S.

Chong, G.Sgro, J.

Feldman, M.Shiner, D.

Filion, J.Silva, M.

Giansante, M.Sinclair, B.

Korwin-Kuczynski, C.Tzekas, M.

Li Preti, P.

The World City Committee will greatly benefit from the input and expertise of community members who have been actively involved in international activities in the economic, educational, political and social spheres of community life.

The World City Committee may thus seek feedback on its proposed policy framework for international activities from key community stakeholders including representatives from the private sector, educational institutions, international non-profit organizations as well as relevant provincial and federal government ministries such as Economic Development, Trade and Tourism, Foreign Affairs and International Trade, Citizenship and Immigration Canada, CIDA, FCM International, etc. Input from these various key stakeholders will be sought as required by the Committee's workplan.

5.0Chairperson:

The World City Committee will select a chairperson from its membership at its first meeting. Prior to the selection of an official Chair, Councillor Brian Ashton will take the lead on an interim basis.

6.0Staffing and Resources:

Staff from the Corporate Policy and Planning Division will support and coordinate the work of the World City Committee. Staff from other program areas (such as Economic Development, Arts and Culture, Protocol, Translation, etc.) will assist the Committee with specific parts of the workplan, as required.

7.0Membership Selection:

The World City Committee is composed of 19 Members of Council. Community members will be invited to participate in the work of this Committee based upon their expertise and time availability. Community members will be called upon to provide input into the Committee's workplan as required.

8.0Task Force Process and Workplan:

The World City Committee will convene at least once a month to work towards the accomplishment of its tasks.

The workplan of the World City Committee will be organized as follows:

March 1998:

Briefing:

(a)to brief the Committee on international activities undertaken by the previous seven governments.

Mission Statement for International Activities:

(a)to develop a vision of the ideal world city interconnected with other cities worldwide; and

(b)to prepare a mission statement for the City of Toronto's international involvement.

Policy Goals and Objectives:

(a)to explore and recommend key policy goals, objectives and programs for the City of Toronto's involvement in international activities.

International Partnerships:

(a)to establish guiding principles and selection criteria for international partnership;

(b)to review currently existing international partnerships including twinning, friendship, sister city, economic development and technical exchange partnerships;

(c)to identify new international partnerships of potential benefit to the City of Toronto; and

(d)to apply the selection criteria to these international partnerships with the goal of setting strategic priorities for international linkages.

April 1998:

Participation in International Municipal Organizations:

(a)to examine the benefits of participating in major international municipal organizations; and

(b)to select a set of international municipal organizations to join and/or to support.

Interim 1998 Strategy for International Activities:

(a)to submit a report to Council recommending 1998 membership payments to international municipal organizations and recommending interim 1998 management procedures for currently existing international partnerships.

May 1998:

International Conferences:

(a)to identify international conferences/events to be organized and/or hosted by the City of Toronto in this term of Council;

Cooperation with the Community:

(b)to explore, identify and recommend mechanisms for cooperation in international activities between the City of Toronto and other community groups (e.g., Canadian Urban Institute, International Council of Local Environmental Initiatives, educational institutions, private sector companies, different levels of government, etc.)

June 1998:

Coordination and Information Sharing Mechanism:

(a)to identify and recommend suitable mechanisms for coordinating international activities across the City of Toronto; and

(b)to examine and recommend suitable information sharing mechanisms designed to keep councillors, staff and the community informed about the City of Toronto's international activities.

July 1998:

Report Preparation and Feedback Phase:

(a)to review first draft report outlining policy framework for the City of Toronto's international activities; and

(b)to circulate draft report for feedback among relevant stakeholders.

August 1998:

Report in circulation.

September 1998:

Report Finalization:

(a)to finalize the report outlining policy framework for the City of Toronto's international activities.

October 1998:

Submission of the report to Council.