March 15, 1999

To:North York Community Council

From:Joe Halstead ,Commissioner Economic Development, Culture & Tourism

Subject:Special Occasion Beer Garden Permits for Community Events

(Wards 6, 7 & 10)

Purpose:

The purpose of this report is to seek Council's approval to grant Special Occasion Beer Garden Permits to the groups listed in Appendix I. All normal conditions and requirements would apply as per previous City of North York policy and the Municipal Alcohol Policy.

Funding Sources Financial Implications and Impact Statement:

The organizations planning to hold a Beer Garden will be required to pay the Department $50.00 as part of their facility permit fee. If groups have requirements for goods and services which are not readily available at the site, the Department will attempt to accommodate, but will bill cost for expenses incurred.

Recommendations:

It is recommended that:

1. permission be granted to the groups listed in Appendix I to hold Special Occasion (Beer Garden) Permit events;

2. the groups obtain a Special Occasion Permit from the Liquor Licensing Board of Ontario;

3. the groups be charged the approved $50.00 facility permit fee and additional costs incurred by the Parks and Recreation Division for goods and services not readily available at the site;

4. the groups provided proof of liability insurance coverage in the amount of $2M naming the City as additional insured;

5. All bartenders and servers be required to attend a Server Intervention Training Program at the group's expense; and

6. Appropriate City officials be directed to carry out all things necessary thereto.

Council Reference/Background/History:

Each year the Department, North District (formerly North York) receives requests from various groups for Special Occasion (Beer Garden) Permits to complement their community events. These events are oftentimes held in support of charity fundraisers and community oriented initiatives.

The Liquor License Board of Ontario requires that for events of this nature, approval be granted by City Council, ideally ninety days prior of the event. In addition, special inspections and approvals from other Departments such as Building, Health, and Fire may be required.

Discussion:

Historically, these events have proven to be very positive, both in terms of community benefit and enjoyment of same. Financially, these events have minimal impact on the Department's budget and operationally, the Department anticipates no difficulties in meeting the requirements of these requests.

As directed by City of North York Council on May 24, 1995 by Resolution #95-09, all groups regardless of the occasion are to be treated in a like manner and be charged a facility permit fee of $50.00. As previously indicated, if a group however has requirements for goods and services which are not readily available at the site, the Department will attempt to accommodate but will bill at cost for expenses incurred.

Conclusions:

Acknowledging the minimal financial and operational ramifications, the Department's past experience with these groups, the community benefit from these events and the enjoyment of same, Council is encouraged to support the recommendations contained in this report.

Contact Name:

Jim Bradley

Director of Parks and Recreation -North District

395-6054

Joe Halstead

Commissioner Economic Development, Culture & Tourism

APPENDIX I

SPECIAL OCCASION (BEER GARDEN) PERMIT REQUESTS