October 12, 1999

TO: City of Toronto Policy & Finance Committee

FROM: Norman Gardner, Chairman

Toronto Police Services Board

SUBJECT: UPDATE ON THE TORONTO POLICE SERVICE YEAR 2000 OPERATING BUDGET

Recommendations:

It is recommended that the following report be received for information.

Council Reference/Background History:

At its meeting on September 23, 1999, the Toronto Police Services Board was in receipt of the following report SEPTEMBER 17, 1999 from Norman Gardner, Chairman:

SUBJECT: POLICY & BUDGET SUB-COMMITTEE:

SEPTEMBER 15, 1999

RECOMMENDATION: 1. THAT the Board approve the Toronto Police Service Year 2000 Operating Budget B High Level Estimate as presented to the Policy and Budget Sub-Committee on September 15, 1999. That the Chief of Police forward the information to the City of Toronto for their preparation of preliminary estimates of the City=s Year 2000 budget.

2. THAT the Board consider the possibility of including the capping of legal fees as a future bargaining issue.

3. THAT the Board approve the following representatives, that being, the Chairman, Board Member Sandy Adelson and Board staff, as part of the joint working group between the Board and the Service for the implementation of the Police Adequacy and Effectiveness Standards.

BACKGROUND:

The Policy and Budget Sub-Committee met on September 15, 1999 to discuss and consider the following:

Year 2000 Preliminary Operating Budget

Year 2000B2004 Capital Program - Presentation

Gun Amnesty (Board Minute #301/99)

Format of the Policy & Budget Sub-Committee Meetings

Capping of Legal Fees

Police Adequacy & Effectiveness StandardsBWorking Group (Board Minute #358/99)

Other BusinessBPrivate Security Firms: Vehicle & Uniform Identification

Year 2000 Preliminary Operating Budget

The Policy & Budget Sub-Committee was updated on the preliminary (highest level estimate) of the Service=s Year 2000 Operating Budget. The Sub-Committee received the information and recommended:

THAT the Board approve the Toronto Police Service Year 2000 Operating Budget B High Level Estimate as presented to the Policy and Budget Sub-Committee on September 15, 1999. That the Chief of Police forward the information to the City of Toronto for their preparation of preliminary estimates of the City=s Year 2000 budget.

(Copies of the estimate and the assumptions are available in the Board Office.)

Year 2000B2004 Capital Program - Presentation

The Policy & Budget Sub-Committee had before it a comprehensive presentation with respect to the Toronto Police Service 2000B 2004 Capital Program. The Sub-Committee was briefed on the capital budget process, previously approved projects and new project details.

A complete report and presentation will be forthcoming to the Board under separate cover.

Gun Amnesty (Board Minute #301/99)

This matter was deferred to next meeting.

Format of the Policy & Budget Sub-Committee Meetings

This matter was deferred to the next meeting.

Capping of Legal FeesBLegal Indemnification

The Sub-Committee was briefed on a report with respect to the reasons of different rates for legal fees. It was recommended that:

THAT the Board consider the possibility of including the capping of legal fees as a future bargaining issue.

Police Adequacy & Effectiveness Standards B Working Group (Board Minute #358/99)

The Board at its meeting on August 12, 1999 received a report from the Chief of Police with respect to the Police Adequacy & Effectiveness Standards and further made a motion to establish a joint working group between the Board and the Service. It is therefore recommended:

THAT the Board approve the following representatives, that being, the Chairman, Board Member Sandy Adelson and Board staff, as part of the joint working group between the Board and the Service for the implementation of the Police Adequacy and Effectiveness Standards.

Other BusinessBPrivate Security Firms: Vehicle & Uniform Identification

Board Member Jeff Lyons provided the Sub-Committee with information with respect to a legislative update, which advised, of a caution from the Registrar of the Private Security Industry Advisory Committee regarding cars and uniforms for security guards. The position taken was that security and police officers must be visibly different in the eyes of the public to avoid confusion and for reasons of health and safety and public interest.

Next Meeting

The next Policy & Budget Sub-Committee will be held on Wednesday, October 13, 1999 in the Boardroom at 4:00 p.m.

The tentative agenda will include:

Deferred Items from above

1999 Operating Budget Variance Report

Year 2000 Operating Budget

Traffic ServicesBHighway Traffic Act offences reporting at Collision Reporting Centres (Board Minute #C216/99)

Please note the agenda deadline for reports for the Policy & Budget Sub-Committee must be received in the Board Office no later than Friday, October 1, 1999.=

Conclusions:

Chief Boothby provided the Board with an update on the status of the 1999 operating budget and Deputy Chief Michael Boyd, Central Field Command, discussed the impact of policing special events in the City of Toronto.

The Board approved the foregoing report and the following Motions:

1. THAT the Chief of Police provide the Board with a report for the October 13, 1999 Policy & Budget Subcommittee meeting on the following:

A) year-to-date ending June 30, 1999 expenditures compared to year-to-date budget for the 1999 Toronto Police Services operating budget;

B) types of vehicles purchased in January 1998 to present and indicate where and how they are being used;

C) deployment strategyBidentify issues that could lead to lower budget expenditures, decrease overtime costs and whether court schedules could be re-organized to lower court costs;

D) deployment strategyBfor the additional 200 new officers from 1998 and 1999; and

E) provide a response to recommendations 5, 6, and 8 from the Toronto City Council 1999 operating budget

2. THAT a copy of the foregoing report be provided to the City of Toronto Financial Priorities Committee for information.

Contact Name and Telephone Number:

Angelo Cristofaro, Manager, Budgeting & Control, telephone no. 808-7113.

Respectfully submitted,

Norman Gardner

Chairman

A:\operating.doc

Reference: Min. No. 367/99