November 3, 1999

To: Policy and Finance Committee

From: City Clerk, Planning and Transportation Committee

Subject: Organizational Structure for the New Committee of Adjustment

Recommendations:

The Planning and Transportation Committee at its meeting on November 1, 1999, recommended that Council adopt the following recommendation:

"That the Acting Commissioner, Urban Planning and Development Services be requested to instruct his staff to conduct additional Committee of Adjustment meetings in order to try to alleviate the accumulated back log".

and, in view of the staffing and financial implications inherent in this recommendation, forwarded the Committee's action in this respect to the Policy and Finance Committee for its November 10, 1999 meeting for subsequent submission to Council on November 23, 1999.

The Committee reports, for the information of Policy and Finance Committee, having:

(1) Recommended to Council for its meeting on November 23, 1999, the adoption of Recommendations (2) to (6) of the report (August 26, 1999) from the Acting Commissioner, Urban Planning and Development Services, subject to amending Recommendation 2(v) therein by adding the following words "and that a minimum evening meeting a month be held in the South District, if necessary", so as to read:

"(2)(v) each Committee Hearing be held during regular business hours, and that a minimum of one evening meeting a month be held in the South District, if necessary; and"

(2) recommended to the Mayor's Task Force on Agencies, Boards and Commissions, that the honoraria paid to members be on the basis of per Hearing attended, as opposed to an annual honoraria; and

(3) requested the Acting Commissioner, Urban Planning and Development Services to report directly to City Council on November 23, 1999 on the mechanics of combining the former East York and York Committees of Adjustment with the former City of Toronto Committee of Adjustment.

Background:

At its meeting on November 1, 1999, the Planning and Transportation Committee gave consideration to the report (August 26, 1999) from the Acting Commissioner, Urban Planning and Development Services, recommending an organizational structure for a new city-wide Committee of Adjustment, as requested by City Council prior to proceeding with the nomination process and subsequent appointments, advising that the City Solicitor will submit the draft enabling by-law which is required by the Planning Act.

The Planning and Transportation Committee also had before it the following reports and communications:

- (September 24, 1999) from the Acting Commissioner, Urban Planning and Development Services, reporting further as requested by the Committee and recommending that the August 26, 1999 Report entitled "Organizational Structure for the new Committee of Adustment (All Wards)" be adopted;

- (October 14, 1999) from the City Clerk, East York Community Council, forwarding action taken by the East York Community Council at its meeting on October 12, 1999, which unanimously recommended that the report (August 26, 1999) from the Acting Commissioner, Urban Planning and Development Services, be adopted, subject to amendments contained therein;

- (October 14, 1999) from the City Clerk, Etobicoke Community Council, forwarding action taken by the Etobicoke Community Council at its meeting on October 13, 1999;

- (October 13, 1999) from the City Clerk, Scarborough Community Council, forwarding action taken by the Scarborough Community Council at its meeting on October 12, 1999;

- (October 20, 1999) from the City Clerk, Toronto Community Council, forwarding action taken by Toronto Community Council at its meeting on October 12, 1999;

- (October 18, 1999) from the City Clerk, York Community Council, forwarding action taken by York Scarborough Community Council at its meeting on October 12, 1999;

- (October 18, 1999) from the City Clerk, North York Community Council, forwarding action taken by North York Community Council at its meeting on October 12, 1999;

- (October 20, 1999) from the City Solicitor, advising the Committee as requested by Scarborough Community Council with respect to appeal process timelines and the procedure to request the Province to enact special legislation to exempt the City from the appeal process respecting Committee of Adjustment appeals and recommending that this report be received for information;

- (October 26, 1999) from the Acting Commissioner, Urban Planning and Development Services, providing the Planning and Transportation Committee with City Planning Division's response to the recommendations from the six Community Councils on the proposed organizational structure for the new Committee of Adjustment;

- (October 27, 1999) from Robin Fraser, President, Rathnelly Area Residents' Association, supporting the continuation of the practice of evening meetings for the Committee of Adjustment; and

- (October 31, 1999) from Agnes Vermes, President, Leaside Property Owners' Association Incorporated, supporting the continuation of the practice of evening meetings for the Committee of Adjustment at their present location of East York.

The following persons addressed the Planning and Transportation Committee in connection with the foregoing matter:

- Robert Millward, Vice Chair, Planning and Development Committee, Toronto Board of Trade; and

- Justin J. Van Dette, Vice President, Parkview Hills Community Association.

The Committee's action in this respect is as noted above.

City Clerk

Christine Archibald/la

Item 2

Also sent to: Mayor's Committee on Agencies, Boards and Commissions

cc: Acting Commissioner, Urban Planning and Development Services

Chief Planner

Manager, Committee of Adjustment, Urban Planning and Development Services, South District