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		January 22, 1999 To:Urban Environment and Development Committee From:City Clerk Subject:Revised Terms of Reference for the Toronto Cycling Committee Recommendation: The Toronto Cycling Committee on January 18, 1999, recommended to the Urban Environment and Development Committee that the Terms of Reference of the Toronto Cycling Committee be amended by inserting the following with regard to Community Cycling Advisory Groups, as recommended in the communication dated January 16, 1999, from Mr.JackBecker, Co-Chair, Toronto Cycling Committee: "(13)Community Cycling Advisory Groups: The Toronto Cycling Committee encourages the creation of (and will work with local residents to establish) Community Cycling Advisory Groups to represent the interests of cyclists within communities, focusing on local needs and priorities, bringing such interests and needs to the Toronto Cycling Committee, and promoting the Toronto Cycling Committee's initiatives and programs as they apply to any community. The location and frequency of Community Cycling Advisory Group meetings shall be at the discretion of the Chair of each Community Cycling Advisory Group. Composition and membership shall be determined by each Community Cycling Advisory Group. The City Clerk will provide Secretariat support to arrange meeting rooms for Community Cycling Advisory Groups. Community Cycling Advisory Groups shall have limited support from other City staff, only as is requested specifically for an agenda item by any Community Cycling Advisory Group and as agreed to by staff. The number of Community Cycling Advisory Groups may vary from time to time, as supported by the public within each community of the City of Toronto. Groups wishing to fill the role of a Community Cycling Advisory Group shall apply to the Toronto Cycling Committee to be recognized. The Toronto Cycling Committee shall be responsible for monitoring the activities of any Community Cycling Advisory Group on an ongoing basis to ensure that the role of a Community Cycling Advisory Group is being met, otherwise the recognition shall be withdrawn." Background: The Toronto Cycling Committee had before it a communication (January 16, 1999) from Mr.JackBecker, Co-Chair, Toronto Cycling Committee, advising that City Council, in adopting the Terms of Reference of the Toronto Cycling Committee, directed that "community cycling advisory groups be recognized in the Terms of Reference and be provided with minimal Secretariat support"; and that after consultation with the Co-Chairs of the Toronto Cycling Committee and departmental staff, he is recommending that the following new item respecting community cycling advisory groups be included in the Terms of Reference: "(13)Community Cycling Advisory Groups: The Toronto Cycling Committee encourages the creation of (and will work with local residents to establish) Community Cycling Advisory Groups to represent the interests of cyclists within communities, focusing on local needs and priorities, bringing such interests and needs to the Toronto Cycling Committee, and promoting the Toronto Cycling Committee's initiatives and programs as they apply to any community. The location and frequency of Community Cycling Advisory Group meetings shall be at the discretion of the Chair of each Community Cycling Advisory Group. Composition and membership shall be determined by each Community Cycling Advisory Group. The City Clerk will provide Secretariat support to arrange meeting rooms for Community Cycling Advisory Groups. Community Cycling Advisory Groups shall have limited support from other City staff, only as is requested specifically for an agenda item by any Community Cycling Advisory Group and as agreed to by staff. The number of Community Cycling Advisory Groups may vary from time to time, as supported by the public within each community of the City of Toronto. Groups wishing to fill the role of a Community Cycling Advisory Group shall apply to the Toronto Cycling Committee to be recognized. The Toronto Cycling Committee shall be responsible for monitoring the activities of any Community Cycling Advisory Group on an ongoing basis to ensure that the role of a Community Cycling Advisory Group is being met, otherwise the recognition shall be withdrawn." City Clerk M. E. Casini/co Attachment H:\1999PROD\SPECIAL\CP\LETTERS\011899\LET014 c.Mr. Jack Becker, Co-Chair, Toronto Cycling Committee Mr. Daniel Egan, Manager, Pedestrian and Cycling Infrastructure Unit Ms. Barb Wentworth, Bicycle Safety and Education Co-ordinator Ms. Joanne Hamill, Manager, Community Councils and Committees (Communication dated January 16, 1999, addressed to the Toronto Cycling Committee from Mr. Jack Becker, Co-Chair, Toronto Cycling Committee) Purpose: Suggested wording for Community Cycling Advisory Groups proposed to be added to the Toronto Cycling Committee's Terms of Reference has been drafted for your consideration, after consultation with a number of people. Background: Toronto Council adopted, at its November 25 to 27th 1998 meeting, the Terms of Reference of the Toronto Cycling Committee, amended with: "(4) community cycling advisory groups be recognized in the Terms of Reference and be provided with minimal Secretariat support." The matter at hand is to develop words reflecting this amendment that can be incorporated into the Committee's Terms of Reference. Recommended Wording for Toronto Cycling Committee's Terms of Reference: "(13)Community Cycling Advisory Groups: The Toronto Cycling Committee encourages the creation of (and will work with local residents to establish) Community Cycling Advisory Groups to represent the interests of cyclists within communities, focusing on local needs and priorities, bringing such interests and needs to the Toronto Cycling Committee, and promoting the Toronto Cycling Committee's initiatives and programs as they apply to any community. The location and frequency of Community Cycling Advisory Group meetings shall be at the discretion of the Chair of each Community Cycling Advisory Group. Composition and membership shall be determined by each Community Cycling Advisory Group. City Clerk's staff will arrange meeting rooms for Community Cycling Advisory Groups. Community Cycling Advisory Groups shall have limited support from other City staff, only as is requested specifically for an agenda item by any Community Cycling Advisory Group and as agreed to by staff. The number of Community Cycling Advisory Groups may vary from time to time, as supported by the public within each community of the City of Toronto. Groups wishing to fill the role of a Community Cycling Advisory Group shall apply to the Toronto Cycling Committee to be recognized. The Toronto Cycling Committee shall be responsible for monitoring the activities of any Community Cycling Advisory Group on an ongoing basis to ensure that the role of a Community Cycling Advisory Group is being met, otherwise the recognition shall be withdrawn."
		Please note that council and committee documents are provided electronically for information only and do not retain the exact structure of the original versions. For example, charts, images and tables may be difficult to read. As such, readers should verify information before acting on it. All council documents are available from the City Clerk's office. Please e-mail clerk@toronto.ca.

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