August 26, 1999
To:Works Committee
From:Commissioner of Works and Emergency Services
Chief Financial Officer and Treasurer
Subject:Hired Loaders, Ploughs, and Tractors for Winter Services, District One for the period
December 1, 1999 to March 31, 2003
Contract No. T-68-99 - Tender Call No. 182-1999, T-69-99 - Tender Call No. 183-1999, T-70-99 - Tender Call No.
184-1999 and T-72-99 - Tender Call No.185-1999 (East York, High Park, Trinity Niagara, Davenport, North Toronto,
Midtown, Downtown, Don River, East Toronto, York Humber & York Eglinton)
Purpose:
The purpose of this report is to advise of the results of the Tenders issued for winter services for hired loaders, ploughs and
tractors, District One for the period December 1, 1999 to March 31, 2003, in accordance with specifications as required by
the Works and Emergency Services Department and to request authority to issue contracts to the recommended bidders.
Source of Funds:
Funds for Winter Services are contained in Transportation Services 1999, Operating Budget for the current year's
requirements. Funds will be included in the subsequent years' submissions for each required portion of the contract period.
Recommendations:
It is recommended that the following contracts for hired loaders, ploughs and tractors, for winter services District One for
the period December 1, 1999 to March 31, 2003, be awarded to the following Tenderers in the total amount of
$15,656,155.08 including all taxes and charges:
Contract/Tender Call No.TendererTender Price
T-68-99, Call No. 182-1999K.J. Beamish Construction Co. Limited$4,934,168.72
T-69-99, Call No. 183-1999Miller Paving Limited$2,180,767.00
T-70-99, Call No. 184-1999James Dick Construction Limited$5,548,741.80
T-72-99, Call No. 185-1999Gazzola Paving Limited$2,992,477.56
Council Reference:
The Bid Committee at its meeting held on August 4, 1999 opened the following Tenders for winter services for hired
loaders, ploughs and tractors, District One for the period December 1, 1999 to March 31, 2003:
Contract No. T-68-99, Tender Call No. 182-1999, Winter Services for Hired Loaders, Ploughs and Tractors - District One -
North Eastern Area
TendererTender Price
K.J. Beamish Construction Co. Limited$4,934,168.72
Gazzola Paving Limited$5,014,028.56
Contract No. T-69-99, Tender Call No. 183-1999, Winter Services for Hired Loaders, Ploughs and Tractors - District One -
South Eastern Area
TendererTender Price
Miller Paving Limited$2,180,767.00
Gazzola Paving Limited$3,311,422.56
Contract No. T-70-99, Tender Call No. 184-1999, Winter Services for Hired Loaders, Ploughs and Tractors - District One -
North Western Area
TendererTender Price
James Dick Construction Ltd.$5,548,741.80
K.J. Beamish Construction Co. Limited$6,959,005.92
Gazzola Paving Limited$7,637,349.84
Contract No. T-72-99, Tender Call No. 185-1999, Winter Services for Hired Loaders, Ploughs and Tractors - District One -
South Western Area
TendererTender Price
Diamond Roadworks Limited$2,940,360.00
Gazzola Paving Limited$2,992,477.56
James Dick Construction Ltd.$3,406,914.24
Comments:
For Contract T-72-99 - Tender Call No. 185-1999, the low bid submitted by Diamond Roadworks Limited failed to
provide a Bid Bond, and an Agreement to Bond. Also, they failed to prequalify with the Ministry of Transportation of
Ontario. This process is outlined in the tender advertisement and documents. The Legal Department was consulted and
advises that their tender is incomplete and considered informal. The remaining tender documents submitted by the
recommended bidders have been reviewed by the Commissioner of Works and Emergency Services, and were found to be
in conformance with the Tender requirements.
The Manager, Fair Wage and Labour Trades Office, has reported favourably on the firms recommended.
Conclusion:
This report requests authority to issue contracts for winter services for hired loaders, ploughs and tractors, District One for
the period December 1, 1999 to March 31, 2003, in accordance with specifications, to the recommended Contractors, being
the lowest Tenders received.
Contact Name and Telephone Number:
Andy KoropeskiL. Pagano, P. Eng.,
Director, District 1Director of Purchasing and Materials
Transportation ServicesManagement Division
Telephone: 392-7711Telephone: 392-7311
David C. Kaufman, P. Eng.,
General Manager, Transportation Services
Barry H. GutteridgeWanda Liczyk
Commissioner, Works and Emergency ServicesChief Financial Officer and Treasurer
