August 25, 1999

To:Works Committee

From:Commissioner, Works and Emergency Services

Subject:Contract Extension - Collection and Haulage of Containerized Waste, Bulky Items and White Metal from Multi-Unit Apartments in the Former Borough of East York

 Purpose:

The purpose of this report is to seek Council approval for a one year renewal of Contract No. 96-500-001 with BSD Environmental Solutions for the collection and haulage of containerized waste, bulky items and white metal from multi-unit apartments in the former Borough of East York, commencing November 1, 1999 and terminating October 31, 2000.

Funding Sources, Financial Implications and Impact Statement:

Funding for this contract has been provided for in the 1999 Operating Budget under Account No. O-SW270. The year 2000 operating budget will reflect the necessary expenditures in the same account.

Recommendations:

It is recommended that Council authority be granted to extend Contract No. 96-500-001 between the City of Toronto and BSD Environmental Solutions for the collection and haulage of containerized waste, bulky items and white metal from multi-unit apartments in the former Borough of East York for a period of one year commencing November 1, 1999 and terminating October 31, 2000.

Council Reference/Background/History:

At its meeting of September 16, 1996, the former Borough of East York Council approved the award of Contract No. 96-500-001 to 231768 Ontario Inc., carrying on business as BSD Environmental Solutions (BSD), at an annual estimated cost of $190,410.00 excluding GST, commencing November 1, 1996 for a three year period.

 Comments and/or Justification:

Clause No. 47.1 of the Specifications section of Contract No. 96-500-001 states, "the term of this Contract shall be for three years commencing November 1, 1996, and ending October 31, 1999. The Borough retains the right to extend this Contract for a further one year period on October 31, 1999, and again on October 31, 2000. This Contract may be terminated upon thirty days notice in writing to the Contractor, or as other wise specified in this Contract, if the Contractor fails to carry out the terms and conditions of this contract, as determined by the Commissioner." At this time, the City recommends extending the contract for the one year term commencing November 1, 1999 and terminating October 31, 2000.

BSD is performing well and the collection prices contained in Contract No. 96-500-001 are significantly lower than the prices in the former City of Etobicoke contract and the prices contained in the combined contract for the former Cities of Toronto and York.

Conclusions:

Staff recommend that Council authority be granted to extend Contract No. 96-500-001 between the City of Toronto and BSD Environmental Solutions for the collection and haulage of containerized waste, bulky items and white metal from multi-unit apartments in the former Borough of East York for a period of one year commencing November 1, 1999 and terminating October 31, 2000.

Staff will report back in early 2000 to recommend whether or not to renew the term of the contract for the second one-year extension period from November 1, 2000 to October 31, 2001.

Contact Name:

Steve Whitter, Director

Solid Waste Collections, Districts 1 and 2

Solid Waste Management Services Division

Phone: (416) 392-1950

     Angelos Bacopoulos, General ManagerBarry H. Gutteridge

Solid Waste Management ServicesCommissioner

Works and Emergency Services